March 1997 Issue 27 WPMac News is a monthly newsletter published for
those who use WordPerfect for Macintosh, anyone interested in the
product, and those who stumble across this newsletter and are
captivated to read. It contains any late-breaking news, the hottest
issues from customer support, and extensive coverage of WPMac features.
Check out this current issue, as well as our past issues. We hope you
find the News informative, helpful, and even entertaining. Hot issue
this month. Don Fowles provides us with a detailed explanation of the
Character Format dialog. If you have recently installed the new System
7.6 and are experiencing a glitch or two with conversions, don’t miss
Direct Questions. And, Corel has a new web site for you to check out in
your spare time...mostly WPWin information, but as always, we will do
our best to get our Macintosh goodies posted as well. Corel Corp gives
the details. We work hard to bring you the latest and greatest each
month. We appreciate you, our readers, and hope you enjoy the March
issue. Lisa Credits Lisa Foster, Editor and Layout LaMar Kirby, Graphic
Design and Web Master John Rethorst, Mastering Macros WPMac Support
Team Page March 2 97 Character Format by Don Fowles There are many
options for controlling the type style of your text within WordPerfect.
Let’s take a look at these options found in the Character Format
dialog. Some are very simple and basic, while other items can be quite
extensive. Click on the Style menu and select Other. Or, you may click
on the button found on the Font Tool Bar to locate the Character
Format dialog. Font The Font menu is a basic listing of all fonts that
are available at the System level. Page March 3 97 WordPerfect does not
have an option to add fonts to the application, but simply recognizes
the fonts that are setup correctly at the System level. If a font is
located in the System Folder|Fonts folder, it will be available within
WordPerfect. By default, the font menu graphically displays the name of
each font. This means that you can see the font in its exact type
face--which is the way it displays on the document screen, and the same
way it will print. If you do not like this option, it can be turned off
through Preferences. Edit|Preferences|Environment|click on the Options
menu|click on the Graphic Font Menu option to disable this feature. At
any time you can repeat these steps to reactivate the Graphic Font
Menu. We have seen some situations where the font menu does not display
the fonts graphically, even when the option is active within the
Environment preferences. This situation is caused by an Extension or
Control Panel conflict. Some Font Utility Extensions or Control Panels
can conflict with our Graphic Font Menu. A solution for this problem?
Try turning Page March 4 97 the Graphic Font Menu off. If this is not a
fix, try installing the latest version of the conflicting Extension or
Control Panel, or disable the conflicting Extension or Control Panel.
Size The size menu is very simple--select the font size for your text.
You can select a font size by clicking on the button, or you can
manually type in the size number. WordPerfect will only allow whole
numbers for font sizes, such as, 12, 13, 14. Half point sizes may not
be used, such as, 12.5, 14.5. The pop-up menu to the left of the font
size allows you to change the text to Fine, Small, Normal, Large, Very
Large, or Extra Large. The default is set to Normal. This option was
added to WordPerfect on the Macintosh for better conversions from the
PC version of WordPerfect. Any changes to these size options can be
made by clicking on the Page March 5 97 button. The Relative Sizes
dialog can change the percentages for the Fine, Small, Large, Very
Large, and Extra Large font. You can choose to make a change by
selecting a percentage of the Normal size, or you can assign a specific
point size. This change affects your document from where your cursor is
located down, until you make another change to these settings. If your
cursor is at the top of the document it will affect the entire
document. Character Style Bold, Italics, Underline, Double Underline,
Outline, and Shadow are all self-explanatory. The check mark
designates which item is selected. You can have more than one item
selected when dealing with any of these attributes. There are also
keystrokes available for each of Page March 6 97 these items if you do
not wish to use your mouse (check your Keyboard preferences for these
keystrokes). The SMALL CAPS option will change your characters to look
like uppercase letters, but maintain the size of lowercase letters. A
letter that is already uppercase will still look like an uppercase
letter. The Superscript and Subscript options will allow you to script
individual letters or numbers, or words and sentences. As with all of
the font attributes, once you select this option, it will continue to
be on until you turn it off. The options for superscript and subscript
can be controlled by clicking on the button at the bottom of the
Character Format window. In this dialog you can change the font size
and location of the superscripted and subscripted information. Both the
Superscript and Subscript Style options allow you to change the font
size by either a percentage of the current size, or assigning a
specific point size. The Move Up and Move Down options allow you to
change the location of the superscripted and subscripted information by
a percentage of the line Page March 7 97 height, or by a specific point
size change. Within the Super/Subscript Options dialog you can also
decide whether or not to affect the line height. The superscripts and
subscripts will automatically affect the line height as a default, but
you can take the X out of the box to disable this option. Notice that
this dialog provides a view screen on the bottom left for you to
physically see how the changes you have made will affect the text
positioning. This allows you to see the changes before altering your
document. The changes you make within this dialog will affect the
document from the location of your cursor down. The Redline and
Strikeout features are on/off toggles just like all other font
attributes. The Redline option places a red line to the left side of
the text, within the left margin. Your text is not actually redlined.
Only this marking is placed in the left margin. The Strikeout option
draws a line through the text. These two attributes are useful for
editors and proofreaders who want to note changes to a document.
Page March 8 97 Color Change the color of your text. Click once and
hold your mouse button down on this black button. Drag and let your
mouse go on the desired color. If you double-click this black button
you can find the shade of any color you are looking for. Continuous
Underline The Continuous Underline option allows you to turn on, or
off, the underlining for spaces and tabs within your document. The
default is set for spaces on and tabs off. If underline is turned on
and you press the space bar, the underline continues. Press the tab key
and the underline stops. Many people use the Continuous Underline
option for creating a blank line, such as for a Page March 9 97
fill-in-the-blank form or test. A quick and easy way to create a blank
line--turn on the Continuous Underline for tabs at the beginning of the
document. Then, when you are in a section where you want to create a
blank line, turn the underline attribute on and press the tab key. The
underline only goes to the next tab, so you can remove the tabs from
the Ruler out to the location you wish the line to end. You should
extend the tab marker and just enter one tab rather than entering
multiple tabs because if you ever add text to this line it can push the
underlined tabs to the next line of information. View Screen This box
will show the font, character style, font size, and color of the
options you select so you can see what your text will look like before
altering your document. Page March 10 97 Where in the world are John
Rethorst’s macros: FTP://ftp.corel.com/pub/wordperfect/wpmac/macros
Sumex/Info-Mac archives. Sumex has almost 50 mirrors worldwide; the
list is posted on comp.sys.mac.digest
HyperArchive.html. Page March 11 97 Document Name Macro From time to
time, many of you have requested a macro that would place the document
name in your document. You have also asked that the name include the
full path so that the document can be easily located again. This simple
macro is an answer to your requests! The Document Name macro places the
entire path to the document, along with the document name, in a footer.
To Run the Macro • Place your cursor on the page where you want your
document name to begin appearing on the bottom of the page. • Select “•
Document Name” from the Tools|Macro menu. • If a Footer A already
exists somewhere in the document (other than the page where you’re
starting the macro), the document name will appear on the beginning
page of Page March 12 97 the document and every page after, and will
stop once it reaches the page that contains the already existing Footer
A. • Click File|Print Preview to see the entire document and the new
footer created by this macro. Example--running the macro on the Corel
Support Read Me gives this path and name: Macintosh HD:Corel:Corel
WordPerfect 3.5:Documentation:Corel Support Read Me Change Endnote
Attributes This macro is a variation on the Change Attributes macro
which ships with Corel WordPerfect for Macintosh. The Change Attributes
macro changes all instances of a particular text attribute to any
attribute you specify. For example, you can change all of the bold text
in your document to underlined text. Only one problem--any attributes
in your endnotes will not be changed by this macro. Only the attributes
in your main document will be changed. Page March 13 97 The
solution--the Change Endnote Attributes macro. This macro changes all
instances of a particular text attribute in all endnotes to any
attribute you specify. This macro does not replace the Change
Attributes macro. In other words, to change a particular attribute in
your entire document, use the Change Attributes macro for the main
document, and the Change Endnote Attributes macro for your endnotes.
These two macros are attached to the March Macros Read Me file which is
included with this newsletter. Page March 14 97 We welcome your
comments, feedback, tips & tricks, and questions you would like to see
answered in the News at wpmacnews@...
questions will not be answered here).You can send any technical support
questions to wpsupport@...
. Allow a 3-4 day turnaround. If you need
live phone support for a WordPerfect for Macintosh product, reach us at
(801) 765-4020, Priority : $25 fee (800) 861-2410, $2 per minute (900)
555-2233. Since I upgraded to System 7.6 on my PowerMac, I am no longer
able to import files from other programs into WordPerfect 3.5. It looks
like the files are being imported, but they do not open after the
process has completed. We know about this one and even have a fix! To
explain the problem in a nutshell, System 7.6 changed the Memory
Control Panel so that Modern Memory Manager cannot be turned off.
WordPerfect, however, is not able to recognize that it really is turned
on. Modern Memory Manager is required for WordPerfect to perform the
conversions on PowerMacs, but WordPerfect can not see that Modern
Memory is active and thus you can not import your documents. Page March
15 97 But...an updater, 3.5.3, is now available from our FTP site that
fixes this problem:
Updater.hqx The 3.5.3 updater includes all previous updates, so you do
not need any earlier updaters. For those of you who have already
applied the 3.5.2 updater, you may download and use the WordPerfect
3.5.2-3.5.3.hqx file instead, which is much smaller. I just upgraded to
System 7.6 and now when I click on File|Open while in WordPerfect, I am
unable to see any Microsoft Word 5.X documents. What happened? Included
with System 7.6 are a number of new converters from DataViz, located in
the DataViz folder in the System Folder. It has been determined that
there is a limit of 64 document formats that can be placed in the
DataViz folder, after which Microsoft Word 5.X documents become
“invisible.” Page March 16 97 There are two basic options: 1. You may
remove any unnecessary conversion filters from the DataViz folder.
Create a new folder with the name of, DataViz (Disabled), or whatever
name you prefer, and place the unnecessary filters there. You need to
remove enough converters to bring the number of formats down to 64 or
below. Each of the files in the DataViz folder does not necessarily
contain just one document format, so bringing the number of converter
files down to 64 may not be enough. Also, be careful to remove only
converter files. Restart your computer to make the changes effective.
2. After considering your needs, if you determine that you do not need
any of the new DataViz converters, you can turn off the MacLinkPlus For
EasyOpen extension in your Extensions Manager control panel, which will
also disable the converters in the DataViz folder. You must have the
MacLinkPlus WordPerfect 3 extension active, however, to be able to use
the full range of converters included with WordPerfect. To see which
conversions come with WordPerfect, take a look in the Conversions
folder which should be inside the Corel WordPerfect 3.5 folder.
Page March 17 97 A few great buttons we are sure you will find helpful!
Click on the button at the front of your Button Bar and select Edit.
Double-click to add any button to your Bar. Found under the Editing
feature: Moves your cursor to the end of your document. Moves your
cursor to the beginning of your document. Found under the Formatting
feature: Selects the current page where your cursor is located.
Page March 18 97 Selects the current paragraph where your cursor is
located. Selects the current sentence where your cursor is located.
WordPerfect 3.5|Documentation|open the WordPerfect Read Me. Appendix C
is a summary of all our macro commands and Appendix D is a summary of
all our macro variables. Use a semicolon to comment out a macro
command. In case you might find a future use for your macro command, or
you just want to temporarily disable it--use a semicolon.
Tools|Macro|Edit|Select the macro to edit. Place the semicolon in front
of the macro command. Ever have the need to select a table? You will,
if you want to sort or copy it. Simplify this process with a keystroke.
Edit|Preferences|Keyboard|locate the Select Table command and assign it
a keystroke. Your cursor must be positioned anywhere inside of the
table for your new keystroke to work. ** This is a good tip if you are
having problems sorting the contents of your table (i.e. information
disappearing from the table once it is sorted). Page March 19 97 How do
you see the postscript information for an EPS file within WordPerfect?
If an EPS image is located in your WordPerfect document, use the
following steps: • Double-click on the image within the document (it
will place the graphic in the graphic layer). • While in the graphic
layer, double-click on the image. • This will open a window which will
show you the postscript code of the image. • Once you are finished with
this information you can click Cancel, or OK, to take you back to the
graphic layer. • Close the graphic layer by clicking the Close Box in
the upper left-hand corner of the screen. Page March 20 97 You can open
an EPS image into a WordPerfect 3.1 or 3.5 document screen as
postscript code by using the following steps: • When in the File|Open
or Insert|File dialog boxes, click once on the EPS filename to select
it. • Hold down the Option key and click the Open, or Insert, button. •
The Option key allows WordPerfect to bypass the EPS conversion filter.
• The postscript code for the image will display as text on the
WordPerfect document screen. How do you create an Index using a
concordance file? First, create the concordance file by using the
following steps: 1. File|New to open a new document. 2. Type an Index
entry, then press Return. The Index entry can be as long as you want
(and can even wrap to the next line), but it must end with a hard
return. The entries in the concordance must be spelled exactly
Page March 21 97 the same as their counterpart occurrences in the
document text. Capitalization is irrelevant in the matching process.
3. Repeat step 2 for each Index entry you want in the concordance.
4. WordPerfect will compile the Index more quickly if the concordance
is alphabetized, but it does not need to be alphabetized to work
correctly. 5. File|Save. Give the document a name and click Save. Next,
define an Index using the concordance file: 1. Place your insertion
point at the location in your document where you want the Index to
appear. 2. If you want to title the Index, type and format the title,
then press Return to add as many blank lines as you want. 3. Now place
the insertion point where you want the Index entries to begin.
4. Tools|List. 5. Select Define Index from the Type pop-up menu.
6. Select a numbering style from the Page Numbers pop-up menu. 7. Click
the Find File button at the bottom of the screen. 8. Select the
concordance file you created, then click Set. Page March 22 97 9. Click
the Define button at the bottom of the dialog. 10. An <<Index Generated
Here>> message will appear in your document. This message is replaced
with the Index when you generate. As a final step, generate your Index:
1. Tools|List. 2. Click the Generate button at the bottom of the List
dialog box. 3. Click OK on the alert box that appears to continue the
generation process. 4. The Index will appear in your document and
replace <<Index Generated Here>>. Page March 23 97 The Corel Bookstore
is live! http://www.corel.ca/bookstore/
Check out the latest Corel
site. It provides information on magazines, books, and journals on
Corel products. Not too much Macintosh information yet, but we will
work on it. Page March 24 97 We want to hear from you! Give us your
comments and take the opportunity to write an article, macro, or tip
and trick for the News. Submit all entries to: wpmacnews@...
Each entry is not guaranteed to be published in the News, but we will
definitely work with you and do our best to make sure you achieve your
WPMac News debut. WRITE FOR US AND SEE YOUR NAME IN LIGHTS Want to
select a free CD from a stash of Corel WordPerfect CDs (selection may
vary)? The only requirement for this free CD is to have your article
published as the Cover Story in WPMac News. We are giving you the
opportunity to write for us. We will select those articles that are
informative, easy-to-read, and cover any of the features found in
WordPerfect for the Macintosh. It’s as easy as this: • Pick a feature,
or group of similar features, from WPMac. • Write an informative
feature article. (Review some of the Feature Highlights from our Back
Issues for helpful hints and guidelines). • Submit a copy of the
article to: wpmacnews@...
. Subject should be Cover Story. Please
leave your name, address, phone, and email. Page March 25 97 • We will
respond as soon as possible. No guarantees that your article will be
published in the News (don’t worry, we will help as much as possible).
• We will let you know if your article has been accepted as a Cover
Story for the News and what month it will be featured. • Any questions,
please send to: wpmacnews@...
• We reserve the right to edit any
part (content, format, etc.) of your article. LET OUR READERS SEE THOSE
MACROS If writing is not your thing, but macros are...this is for you.
We want to see what macros you have written to help with your work in
WPMac. Submit any macro written in WordPerfect for Macintosh to
(be sure you provide your name, address, phone, and
email). Again, no guarantees that your macro will appear in the News.
But, if we love your macro and think our readers will to, you will
receive a free, snazzy WPMac mug. SUBMIT YOUR TIPS & TRICKS What is
your favorite WPMac tip or trick? No free stuff given away for this
one, but we will publish your name along side your entry in the News.
Submit to wpmacnews@...
. Include name, phone, and email.
Page March 26 97 GIVE US THE SCOOP What features or questions would you
like to see covered in the News? We want to make sure that we provide
you the best information possible. Let us know if there is anything we
can cover in the News that will make your life and work much simpler.
WE AIM TO PLEASE Let us know if you like the News and if you have any
suggestions for improvement. In case it hasn’t been mentioned enough,
send your comments to wpmacnew Send your requests, ideas, and tips &
tricks to us! We reserve the right to edit any material received for
content, clarity, and length. By submitting material to the WPMac News,
you agree to assign any and all rights, title, and interest which you
may have to your submission material and any work Corel, Inc. derives
from such submission material, unless otherwise specified. NOTICE
PLEASE READ: The information in this publication is provided “as is”.
Corel expressly disclaims all representations and warranties of any
kind regarding the contents or use of the information including, but
not limited to, express and implied warranties of accuracy,
completeness, merchantability, fitness for a particular use, or
non-infringement. In no event shall Corel be liable for any direct,
indirect, special, incidental or consequential damages, including lost
profits, lost business or lost data, resulting from the use or reliance
upon the information, even if Corel has been advised of the possibility
of such damages. Some jurisdictions do not allow the exclusion of
implied warranties, so the above exclusion may not apply to you.
Copyright Corel Corporation Limited © , 1996. All rights reserved.
. Page March 27 97