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waiver rules

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  • tentmeister
    Greetings, all: This was posted on SCA West and, since it apparently comes from Meg Baron of the Board of Directors(via Hirsch), it can be considered to be the
    Message 1 of 1 , Sep 29, 2003
      Greetings, all:

      This was posted on SCA West and, since it apparently comes from Meg
      Baron of the Board of Directors(via Hirsch), it can be considered to
      be the straight dope.

      >From: "Baron, Meg" <Meg.Baron@...>
      >To: announcements@...
      >Subject: [Announcements] more information regarding waivers
      >Reply-To: comments@...
      >Greetings unto the esteemed members of the Society:
      >Questions continue to come in regarding waivers. Since some of these
      >questions are of interest and importance to everyone, I thought it
      best to
      >put forth yet another note to all of you regarding waivers.
      >1. Waivers for Various Types of Activities
      >Questions have been raised regarding whether the waiver policy
      applies to
      >such activities as target archery practice. A Board ruling of
      several years
      >ago established that waivers need not be signed for such practices.
      >The key point distinguishing which "martial" activities require
      waivers at
      >practices is the nature of the target. If blows/shots are typically
      aimed at
      >a person, as is the case in armored combat, rapier combat, siege
      >and combat archery, then waivers are required at practices. If the
      target is
      >inanimate, as in target archery and thrown weapons, then waivers are
      >required at practices.
      >The exception to the above rule of thumb is equestrian activities.
      >are always required for equestrian activities, including practices.
      >Please note that this clarification applies to practices only! At
      >every person walking in the gate must show a proof-of-waiver
      membership card
      >or sign a waiver regardless of what they intend to do at the event.
      >Also, please bear in mind that, as always, Kingdoms are free to set
      >stringent requirements than those imposed by Corporate policies.
      >Kingdoms may choose to require waivers at archery or thrown weapons
      >practices at their discretion. This may be required by local law or
      >owner requirements...and more caution is never a bad idea.
      >2. Individual Waivers vs. Roster Waivers
      >It is acceptable to use a roster-style waiver for adults at events
      >fighter/equestrian practices. A roster waiver allows several
      individuals to
      >sign a single waiver, thus saving a lot of paper.
      >A separate sheet (or sheets, if the number of attendees makes
      multiple pages
      >necessary) must be used for each event or practice. They may not be
      >over from one week's practice to the next. Both members without a
      blue card
      >and non-members may sign on the same page - differentiation between
      the two
      >is not necessary.
      >A roster waiver must include the full text of the approved SCA
      waiver, with
      >no changes, additions, or omissions. Of course, this text must be
      printed in
      >a reduced size in order to accommodate multiple signers. A .pdf
      version of
      >a roster waiver is available on the SCA's website here:
      >Use of this form is highly encouraged. Note that there is a place at
      the top
      >for the name and date of the event for which the roster is to be
      used. This
      >should be filled in by event staff, or by the person in charge of
      >waivers at fighter practices. Please remember to fill in this
      information on
      >every page if multiple pages of roster waivers are necessary for an
      >Please note that rosters may NOT be used for minors. Each minor who
      does not
      >have his or her own blue card must have an individual waiver
      completed for
      >him or her at each and every event or practice.
      >Please also note that it is NOT permissible for a person to sign a
      >waiver that will be good at fighter practices for a period of time,
      such as
      >a semester. Per legal advice, a separate waiver must be completed
      for each
      >practice or event unless the individual is a member of the SCA who
      >present valid proof that a waiver is on file in the Corporate office
      >"blue card").
      >3. Waivers for Minors
      >This has been stated before, but it bears repeating, just so
      everyone is
      >quite clear. A minor who is a member of the SCA Inc. in their own
      right (of
      >any type - sustaining, associate, or family) and can present their
      >(unexpired) blue card at the gate NEED NOT have an additional waiver
      >for them to attend the event. The blue card is proof that their
      parent has
      >signed a waiver for them, and it is on file in the SCA's corporate
      >Kingdoms or individual events may impose more stringent
      requirements, as
      >these may sometimes be required by site owners or local law, but a
      >waiver is not required by SCA corporate policies.
      >The same is true for minors participating in combat-related
      activities at
      >fighter practices. The minor should be treated just as anyone else
      would be
      >treated in terms of waivers. If they have a blue card, that is
      >proof of waiver. If not, their parent or Court-appointed legal
      guardian must
      >complete a waiver for them at each and every practice in which the
      >participates in combat-related activities.
      >Note, however, that parents must be aware of the activities in which
      >children are participating. Please see SCA Corporate Policies,
      Section V.,
      >for rules regarding the authorization of minors for combat-related
      >Note also that, regardless of whether a waiver is needed, medical
      >authorization is a completely separate issue. Minors who are
      attending an
      >event without their parent(s) must have a medical authorization form
      >designating a responsible adult who can authorize medical treatment
      for that
      >child in an emergency. In many jurisdictions these must be notarized.
      >Consult local law or the policies of local hospitals for more
      >4. Waivers in the International Arena
      >The Corporate Policies of the SCA Inc., section VI.A.2., specifies
      >members in countries other than the United States must comply with
      >Corporation's waiver policy unless the Board of Directors has either
      >approved an alternate waiver text specific to the country in
      question, or
      >(2) accepted a letter of legal opinion stating that the waivers are
      >needed under the laws of the country in question.
      >This policy applies to all countries that are part of the SCA Inc.
      As of
      >this writing only two countries are not part of the SCA Inc. because
      >have their own national corporations that have a formal affiliation
      with the
      >SCA Inc. and are recognized by the SCA Inc. Board of Directors. Those
      >countries are Australia (incorporated as SCAA) and Finland
      (incorporated as
      >SKA Finland). They set their own waiver policy internally as is
      >under the laws of their country.
      >No country has submitted an alternate waiver text. To date only one
      >- New Zealand - has submitted a legal opinion stating that the SCA
      >waivers are inapplicable in that country. Therefore, the SCA Inc.
      >policy is at present in full force everywhere in the world with the
      >exception of Australia, New Zealand, and Finland.
      >It is important to note that residents of those countries should
      expect to
      >comply with SCA Inc. waiver policy when they attend an event in
      >which are part of the SCA Inc. Similarly, SCA Inc. members should
      expect to
      >comply with whatever waiver policy is in effect in countries with a
      >corporation when they attend an event in any of those countries.
      >Keep those questions coming in!
      >In service,
      >Meg Baron
      >President, SCA Inc.
      >Comments are strongly encouraged and can be sent to:
      >SCA Inc.
      >Box 360789
      >Milpitas, CA 95036
      >You may also email comments@... or reply to this message.
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