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Good video file workflows & tools for distributed teams

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  • Julian Seery Gude
    Hi Gang, I m increasingly working with video files and workflow with distributed teams where the content generator is often my client at one locale, a video
    Message 1 of 5 , Sep 3, 2013
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      Hi Gang,

      I'm increasingly working with video files and workflow with distributed
      teams where the content generator is often my client at one locale, a video
      editor at another location and a web producer at another locale who puts
      the final videos up on a website and the video platforms (YouTube, Vimeo,
      Wistia).

      How do you manage this at your company?

      My focus is a small business solution. I look forward to a day where *Adobe
      Anywhere* (which looks like exactly what I need) is available for Adobe
      Creative Cloud at a SMB friendly offering.

      I have three questions:

      - How do you like to move these big video files around?
      - Do you try to keep them in sync, (and if so, how)?
      - What ways do you coordinate the workflow (e.g. know when an editor is
      finished and video is ready for publication).


      I've tried dropbox and that works *OK*.

      I find that file syncing is problematic across 3-4 parties even though it *
      should* work. It's mostly problematic when a freelancer or client uses up
      their 2GB free storage limit.

      The new bittorrent sync app is tantalising because their technology is
      optimized to move big files around the web efficiently but the app is about
      as easy to use as a...well a video editing program. It's awful tough on
      clients.

      Is anyone using *github* or another file version control system?

      I've been going back to simple ftp lately on a web server for its
      reliability with silly naming conventions like this:

      1-ready-for-editing
      2-ready-for-publication
      3-ready-for-archive

      Would love to hear any ideas.

      Thanks so much!

      --
      Julian Seery Gude
      President and Creative Director
      exceler8 Corp | exceler8.com
      julian@...
      (561) 584-9088
      Skype me on exceler8
      Google+: gplus.to/exceler8
      twitter: jinfinite8
      facebook.com/exceler8ion
      LinkedIn: http://goo.gl/2HB6T
      Schedule a convenient appointment
      with me here: http://goo.gl/88Eil


      [Non-text portions of this message have been removed]
    • Ru Howe
      The holy grail!Adobe Anywhere will be available on a non-enterprise level for a long time. We have some Anywhere systems running, and it s awesome, but it
      Message 2 of 5 , Sep 5, 2013
      • 0 Attachment
        The holy grail!

        Adobe Anywhere will be available on a non-enterprise level for a long time.  We have some Anywhere systems running, and it's awesome, but it requires some serious servers at base.

        You could do a couple of things... Have everyone use the same Dropbox account with enough storage.

        But I would probably give up on syncing all the master media to everyone, particularly if the editors are running out of Dropbox space.  Just pay for a Dropbox account for the Content Generator and the Producer, and deliver smaller proxies to the editor(s).   
        Get the content generator to send the master files directly to the producer, and also give the Generator a Compressor droplet or an Adobe Media Encoder setting to turn them all to much smaller file size (but still HD frame size) proxies with exactly the same name, to send to the editor(s).  Then the editor can edit with proxies and just send the Project file and a guide quicktime (and other new elements like graphics and music) to the producer at the end, who can relink the project to the master files and render out the final export.  That means having all the colour correction in the project file as filters, so they're applied to the master files after relinking.

        That's if the producer needs to have a copy of all the rushes.  If the producer only needs the final video, then you could do the same thing a different way - just share the master files between the Content Producer and the Editor (maybe with a generic premium Editor dropbox account that different editors can share so they don't run out of space).  Then the editor can render out the final file and send that to the producer for upload.

        Would that work?

        R


        On 3 September 2013 19:48, Julian Seery Gude <julian@...> wrote:
         

        Hi Gang,

        I'm increasingly working with video files and workflow with distributed
        teams where the content generator is often my client at one locale, a video
        editor at another location and a web producer at another locale who puts
        the final videos up on a website and the video platforms (YouTube, Vimeo,
        Wistia).

        How do you manage this at your company?

        My focus is a small business solution. I look forward to a day where *Adobe
        Anywhere* (which looks like exactly what I need) is available for Adobe
        Creative Cloud at a SMB friendly offering.

        I have three questions:

        - How do you like to move these big video files around?
        - Do you try to keep them in sync, (and if so, how)?
        - What ways do you coordinate the workflow (e.g. know when an editor is
        finished and video is ready for publication).

        I've tried dropbox and that works *OK*.

        I find that file syncing is problematic across 3-4 parties even though it *
        should* work. It's mostly problematic when a freelancer or client uses up
        their 2GB free storage limit.

        The new bittorrent sync app is tantalising because their technology is
        optimized to move big files around the web efficiently but the app is about
        as easy to use as a...well a video editing program. It's awful tough on
        clients.

        Is anyone using *github* or another file version control system?

        I've been going back to simple ftp lately on a web server for its
        reliability with silly naming conventions like this:

        1-ready-for-editing
        2-ready-for-publication
        3-ready-for-archive

        Would love to hear any ideas.

        Thanks so much!

        --
        Julian Seery Gude
        President and Creative Director
        exceler8 Corp | exceler8.com
        julian@...
        (561) 584-9088
        Skype me on exceler8
        Google+: gplus.to/exceler8
        twitter: jinfinite8
        facebook.com/exceler8ion
        LinkedIn: http://goo.gl/2HB6T
        Schedule a convenient appointment
        with me here: http://goo.gl/88Eil

        [Non-text portions of this message have been removed]




        --
        - - -
        Rupert Howe
        Production Workflow Consultant
        Support Partners (UK) Ltd

        +44 (0)7525 1234 72
        rupert.howe@...
        http://support-partners.com

        The Legal Stuff
        
        This e-mail contains confidential stuff and is for the exclusive use of the addressee/s.  If you are not the addressee, then any distribution, copying or use of this e-mail is prohibited. If received in error, please advise the sender and delete it immediately.  We accept no liability for any loss or damage suffered by any person arising from use of this e-mail. Everything is subject to our Ts and Cs. E&OE.
        
        Support Partners (UK) LTD, registered in England, Company Registration number 5173073 . Registered office is Brigham House, High Street, Biggleswade, Bedfordshire SG18 0LD, United Kingdom
        
        
      • Jay dedman
        Yeah, Drop Box (or Google Drive which I like better) is really where we re at right now. If people dont have enough space, it obviously wont work. If you need
        Message 3 of 5 , Sep 5, 2013
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          Yeah, Drop Box (or Google Drive which I like better) is really where we're at right now. If people dont have enough space, it obviously wont work.

          If you need complete control, then just use FTP with your own labeling rules.

          Jay


          On Thu, Sep 5, 2013 at 11:54 AM, Ru Howe <rupert@...> wrote:
           

          The holy grail!

          Adobe Anywhere will be available on a non-enterprise level for a long time.  We have some Anywhere systems running, and it's awesome, but it requires some serious servers at base.

          You could do a couple of things... Have everyone use the same Dropbox account with enough storage.

          But I would probably give up on syncing all the master media to everyone, particularly if the editors are running out of Dropbox space.  Just pay for a Dropbox account for the Content Generator and the Producer, and deliver smaller proxies to the editor(s).   
          Get the content generator to send the master files directly to the producer, and also give the Generator a Compressor droplet or an Adobe Media Encoder setting to turn them all to much smaller file size (but still HD frame size) proxies with exactly the same name, to send to the editor(s).  Then the editor can edit with proxies and just send the Project file and a guide quicktime (and other new elements like graphics and music) to the producer at the end, who can relink the project to the master files and render out the final export.  That means having all the colour correction in the project file as filters, so they're applied to the master files after relinking.

          That's if the producer needs to have a copy of all the rushes.  If the producer only needs the final video, then you could do the same thing a different way - just share the master files between the Content Producer and the Editor (maybe with a generic premium Editor dropbox account that different editors can share so they don't run out of space).  Then the editor can render out the final file and send that to the producer for upload.

          Would that work?

          R


          On 3 September 2013 19:48, Julian Seery Gude <julian@...> wrote:
           

          Hi Gang,

          I'm increasingly working with video files and workflow with distributed
          teams where the content generator is often my client at one locale, a video
          editor at another location and a web producer at another locale who puts
          the final videos up on a website and the video platforms (YouTube, Vimeo,
          Wistia).

          How do you manage this at your company?

          My focus is a small business solution. I look forward to a day where *Adobe
          Anywhere* (which looks like exactly what I need) is available for Adobe
          Creative Cloud at a SMB friendly offering.

          I have three questions:

          - How do you like to move these big video files around?
          - Do you try to keep them in sync, (and if so, how)?
          - What ways do you coordinate the workflow (e.g. know when an editor is
          finished and video is ready for publication).

          I've tried dropbox and that works *OK*.

          I find that file syncing is problematic across 3-4 parties even though it *
          should* work. It's mostly problematic when a freelancer or client uses up
          their 2GB free storage limit.

          The new bittorrent sync app is tantalising because their technology is
          optimized to move big files around the web efficiently but the app is about
          as easy to use as a...well a video editing program. It's awful tough on
          clients.

          Is anyone using *github* or another file version control system?

          I've been going back to simple ftp lately on a web server for its
          reliability with silly naming conventions like this:

          1-ready-for-editing
          2-ready-for-publication
          3-ready-for-archive

          Would love to hear any ideas.

          Thanks so much!

          --
          Julian Seery Gude
          President and Creative Director
          exceler8 Corp | exceler8.com
          julian@...
          (561) 584-9088
          Skype me on exceler8
          Google+: gplus.to/exceler8
          twitter: jinfinite8
          facebook.com/exceler8ion
          LinkedIn: http://goo.gl/2HB6T
          Schedule a convenient appointment
          with me here: http://goo.gl/88Eil

          [Non-text portions of this message have been removed]




          --
          - - -
          Rupert Howe
          Production Workflow Consultant
          Support Partners (UK) Ltd

          +44 (0)7525 1234 72
          rupert.howe@...
          http://support-partners.com

          The Legal Stuff
          
          This e-mail contains confidential stuff and is for the exclusive use of the addressee/s.  If you are not the addressee, then any distribution, copying or use of this e-mail is prohibited. If received in error, please advise the sender and delete it immediately.  We accept no liability for any loss or damage suffered by any person arising from use of this e-mail. Everything is subject to our Ts and Cs. E&OE.
          
          Support Partners (UK) LTD, registered in England, Company Registration number 5173073 . Registered office is Brigham House, High Street, Biggleswade, Bedfordshire SG18 0LD, United Kingdom
          
          




          --
          917 371 6790
          540 860 0673
        • Julian Seery Gude
          *Thanks Rupert and Jay!* *Rupert: *Reading your considerate response was like reading a custom report from a kickass production workflow consultant. Oh wait,
          Message 4 of 5 , Sep 6, 2013
          • 0 Attachment
            Thanks Rupert and Jay!

            Rupert: Reading your considerate response was like
            reading a custom report from a kickass production
            workflow consultant. 

            Oh wait, you ARE a kickass production workflow
            consultant! :-) 

            Look at the work you're doing:


             I loved the intimacy. Felt like I was in the pub.

            ~~~

            And thank you Jay. Good to see the regulars like
            you still popping up with your helpful advice.

            Friday parting word
            Has anyone seen the "hipjib" kickstarter? 

            It's already reached funding and I can see this group
            loving the price and utility. 

            ~~~

            Make movies about anything!

            ~ julian



            On Thu, Sep 5, 2013 at 11:54 AM, Ru Howe <rupert@...> wrote:
             

            The holy grail!

            Adobe Anywhere will be available on a non-enterprise level for a long time.  We have some Anywhere systems running, and it's awesome, but it requires some serious servers at base.

            You could do a couple of things... Have everyone use the same Dropbox account with enough storage.

            But I would probably give up on syncing all the master media to everyone, particularly if the editors are running out of Dropbox space.  Just pay for a Dropbox account for the Content Generator and the Producer, and deliver smaller proxies to the editor(s).   
            Get the content generator to send the master files directly to the producer, and also give the Generator a Compressor droplet or an Adobe Media Encoder setting to turn them all to much smaller file size (but still HD frame size) proxies with exactly the same name, to send to the editor(s).  Then the editor can edit with proxies and just send the Project file and a guide quicktime (and other new elements like graphics and music) to the producer at the end, who can relink the project to the master files and render out the final export.  That means having all the colour correction in the project file as filters, so they're applied to the master files after relinking.

            That's if the producer needs to have a copy of all the rushes.  If the producer only needs the final video, then you could do the same thing a different way - just share the master files between the Content Producer and the Editor (maybe with a generic premium Editor dropbox account that different editors can share so they don't run out of space).  Then the editor can render out the final file and send that to the producer for upload.

            Would that work?

            R


            On 3 September 2013 19:48, Julian Seery Gude <julian@...> wrote:
             

            Hi Gang,

            I'm increasingly working with video files and workflow with distributed
            teams where the content generator is often my client at one locale, a video
            editor at another location and a web producer at another locale who puts
            the final videos up on a website and the video platforms (YouTube, Vimeo,
            Wistia).

            How do you manage this at your company?

            My focus is a small business solution. I look forward to a day where *Adobe
            Anywhere* (which looks like exactly what I need) is available for Adobe

            Creative Cloud at a SMB friendly offering.

            I have three questions:

            - How do you like to move these big video files around?
            - Do you try to keep them in sync, (and if so, how)?
            - What ways do you coordinate the workflow (e.g. know when an editor is

            finished and video is ready for publication).

            I've tried dropbox and that works *OK*.

            I find that file syncing is problematic across 3-4 parties even though it *
            should* work. It's mostly problematic when a freelancer or client uses up

            their 2GB free storage limit.

            The new bittorrent sync app is tantalising because their technology is
            optimized to move big files around the web efficiently but the app is about
            as easy to use as a...well a video editing program. It's awful tough on
            clients.

            Is anyone using *github* or another file version control system?


            I've been going back to simple ftp lately on a web server for its
            reliability with silly naming conventions like this:

            1-ready-for-editing
            2-ready-for-publication
            3-ready-for-archive

            Would love to hear any ideas.

            Thanks so much!

            --
            Julian Seery Gude
            President and Creative Director
            exceler8 Corp | exceler8.com
            julian@...
            (561) 584-9088
            Skype me on exceler8
            Google+: gplus.to/exceler8
            twitter: jinfinite8
            facebook.com/exceler8ion
            LinkedIn: http://goo.gl/2HB6T
            Schedule a convenient appointment
            with me here: http://goo.gl/88Eil

            [Non-text portions of this message have been removed]




            --
            - - -
            Rupert Howe
            Production Workflow Consultant
            Support Partners (UK) Ltd

            +44 (0)7525 1234 72
            rupert.howe@...
            http://support-partners.com

            The Legal Stuff
            
            This e-mail contains confidential stuff and is for the exclusive use of the addressee/s.  If you are not the addressee, then any distribution, copying or use of this e-mail is prohibited. If received in error, please advise the sender and delete it immediately.  We accept no liability for any loss or damage suffered by any person arising from use of this e-mail. Everything is subject to our Ts and Cs. E&OE.
            
            Support Partners (UK) LTD, registered in England, Company Registration number 5173073 . Registered office is Brigham House, High Street, Biggleswade, Bedfordshire SG18 0LD, United Kingdom
            
            


          • Ru Howe
            Thanks Julian! So much of everything I do in my job now I can trace back to here. This was the ultimate workflow/hack support group. I just made a Making Of
            Message 5 of 5 , Sep 8, 2013
            • 0 Attachment
              Thanks Julian!  So much of everything I do in my job now I can trace back to here. This was the ultimate workflow/hack support group.

              I just made a Making Of for that video - to show how I used a handheld 5d and a static GoPro both shooting 1080, but cut them in a 720 sequence so I could get closer, crop in and stabilise.

              I've used it to start a Premiere blog today at
              for sharing helpful settings, workflows & hacks.

              That hipjib looks great.

              R

              On Saturday, 7 September 2013, Julian Seery Gude wrote:
               

              Thanks Rupert and Jay!

              Rupert: Reading your considerate response was like
              reading a custom report from a kickass production
              workflow consultant. 

              Oh wait, you ARE a kickass production workflow
              consultant! :-) 

              Look at the work you're doing:


               I loved the intimacy. Felt like I was in the pub.

              ~~~

              And thank you Jay. Good to see the regulars like
              you still popping up with your helpful advice.

              Friday parting word
              Has anyone seen the "hipjib" kickstarter? 

              It's already reached funding and I can see this group
              loving the price and utility. 

              ~~~

              Make movies about anything!

              ~ julian



              On Thu, Sep 5, 2013 at 11:54 AM, Ru Howe <rupert@...> wrote:
               

              The holy grail!

              Adobe Anywhere will be available on a non-enterprise level for a long time.  We have some Anywhere systems running, and it's awesome, but it requires some serious servers at base.

              You could do a couple of things... Have everyone use the same Dropbox account with enough storage.

              But I would probably give up on syncing all the master media to everyone, particularly if the editors are running out of Dropbox space.  Just pay for a Dropbox account for the Content Generator and the Producer, and deliver smaller proxies to the editor(s).   
              Get the content generator to send the master files directly to the producer, and also give the Generator a Compressor droplet or an Adobe Media Encoder setting to turn them all to much smaller file size (but still HD frame size) proxies with exactly the same name, to send to the editor(s).  Then the editor can edit with proxies and just send the Project file and a guide quicktime (and other new elements like graphics and music) to the producer at the end, who can relink the project to the master files and render out the final export.  That means having all the colour correction in the project file as filters, so they're applied to the master files after relinking.

              That's if the producer needs to have a copy of all the rushes.  If the producer only needs the final video, then you could do the same thing a different way - just share the master files between the Content Producer and the Editor (maybe with a generic premium Editor dropbox account that different editors can share so they don't run out of space).  Then the editor can render out the final file and send that to the producer for upload.

              Would that work?

              R


              On 3 September 2013 19:48, Julian Seery Gude <julian@...> wrote:
               

              Hi Gang,

              I'm increasingly working with video files and workflow with distributed
              teams where the content generator is often my client at one locale, a video
              editor at another location and a web producer at another locale who puts
              the final videos up on a website and the video platforms (YouTube, Vimeo,
              Wistia).

              How do you manage this at your company?

              My focus is a small business solution. I look forward to a day where *Adobe
              Anywhere* (which looks like exactly what I need) is available for Adobe

              Creative Cloud at a SMB friendly offering.

              I have three questions:

              - How do you like to move these big video files around?
              - Do you try to keep them in sync, (and if so, how)?
              - What ways do you coordinate the workflow (e.g. know when an editor is

              finished and video is ready for publication).

              I've tried dropbox and that works *OK*.

              I find that file syncing is problematic across 3-4 parties even though it *
              should* work. It's mostly problematic when a freelancer or client uses up

              their 2GB free storage limit.

              The new bittorrent sync app is tantalising because their technology is
              optimized to move big files around the web efficiently but the app is about
              as easy to use as a...well a video editing program. It's awful tough on
              clients.

              Is anyone using *github* or another file version control system?


              I've been going back to simple ftp lately on a web server for its
              reliability with silly naming conventions like this:

              1-ready-for-editing
              2-ready-for-publication
              3-ready-for-archive

              Would love to hear any ideas.

              Thanks so much!

              --
              Julian Seery Gude
              President and Creative Director
              exceler8 Corp | exceler8.com
              julian@...
              (561) 584-9088
              Skype me on exceler8
              Google+: gplus.to/exceler8
              twitter: jinfinite8
              facebook.com/exceler8ion
              LinkedIn: http://goo.gl/2HB6T
              Schedule a convenient appointment
              with me here: http://goo.gl/88Eil

              [Non-text portions of this message have been removed]




              --
              - - -
              Rupert Howe
              Production Workflow Consultant
              Support Partners (UK) Ltd

              +44 (0)7525 1234 72
              rupert.howe@...
              http://support-partners.com

              The Legal Stuff
              
              
              This e-mail contains confidential stuff and is for the exclusive use of the addressee/s.  If you are not the addressee, then any distribution, copying or use of this e-mail is prohibited. If received in error, please advise the sender and delete it immediately.  We accept no liability for any loss or damage suffered by any person arising from use of this e-mail. Everything is subject to our Ts and Cs. E&OE.
              
              
              Support Partners (UK) LTD, registered in England, Company Registration number 5173073 . Registered office is Brigham House, High Street, Biggleswade, Bedfordshire SG18 0LD, United Kingdom
              
              
              




              --
              - - -
              Rupert Howe
              Production Workflow Consultant
              Support Partners (UK) Ltd

              +44 (0)7525 1234 72
              rupert.howe@...
              http://support-partners.com


              The Legal Stuff
              
              
              This e-mail contains confidential stuff and is for the exclusive use of the addressee/s.  If you are not the addressee, then any distribution, copying or use of this e-mail is prohibited. If received in error, please advise the sender and delete it immediately.  We accept no liability for any loss or damage suffered by any person arising from use of this e-mail. Everything is subject to our Ts and Cs. E&OE.
              
              
              Support Partners (UK) LTD, registered in England, Company Registration number 5173073 . Registered office is Brigham House, High Street, Biggleswade, Bedfordshire SG18 0LD, United Kingdom
              
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