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Re: [stcarol] Re: Midlands A&S Opportunity

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  • C E Hughes
    Calendar information does not look as good as we had thought. March 5 Ravenslake Event 12 -19 Spring Break at EIU 26 Swordcliff April 2 OPEN 9 Illaton
    Message 1 of 11 , Nov 18, 2010
      Calendar information does not look as good as we had thought.

      March 5 Ravenslake Event
      12 -19 Spring Break at EIU
      26 Swordcliff

      April 2 OPEN
      9 Illaton
      16 Coronation
      23 Easter Weekend
      30 Baile

      I will check to see if the rooms are available for that weekend.

      C




      On 11/18/2010 8:37 PM, kendrick_the_tinker wrote:
      >
      > Thanks Carlo!
      >
      > Now that we have a proposal we can get fine tuned, are there any
      > objections to the group putting in the bid?
      >
      > Please give any commentary in the next few days.
      >
      > Thanks,
      > Kendrick
      >
      > >
      > > At the request of Kendrick, I have checked into the costs of hosting
      > > this activity at EIU University Union. This is the initial information
      > > and proposal.
      > >
      > >
      > > > A&S Bid proposal information for St. Carol on the Moore
      > > >
      > > > Eastern Illinois University Union- third floor meeting rooms
      > > >
      > > > Date:To be determined(March and April preferred)
      > > >
      > > > Conflicts on Calendar:March 5Ravenslake
      > > >
      > > > March 26Swordcliffe
      > > >
      > > > April 9 Illiton
      > > >
      > > > April 30Baile na Scolairi
      > > >
      > > > Preference would be to use the cluster of rooms in the third floor
      > > > north wing just off of the elevator in the East wing of the
      > Union.That
      > > > would allow for the larger lobby area and additional seating as well
      > > > as a place for troll and A&S registration.
      > > >
      > > > The Charleston/Mattoon room is a double room that would function well
      > > > as a commons room .It has a partition that can be pulled if the space
      > > > would need to be separated for performing arts.
      > > >
      > > > The Effingham room is a larger room at the north end of the hall.It
      > > > works well as a judges/officers room or tally room.
      > > >
      > > > The Neoga room is a small room to the east of the lobby area.It seats
      > > > about 25 and could hold the Artsentries
      > > >
      > > > The Paris (?) room is another small room to the east of the lobby.It
      > > > seats about 25 and could hold the Sciences entries.
      > > >
      > > > EIU has a policy that does not allow for alcohol to be brought into
      > > > the University Union. Brewing entries will need special clearance or
      > > > an off-site judging location. In the past we have used the CAT
      > theatre
      > > > facilities.Those arrangements would need to be made through Myrra.
      > > >
      > > > $1,000,000 proof of insurance waiver is required. I believe the
      > > > standard waiver will work. If so no additional fee will be needed for
      > > > this.
      > > >
      > > > Costs for the double room is $95
      > > >
      > > > Cost for single rooms is $45
      > > >
      > > > Anticipated cost for 1 double and 3 single rooms is $230
      > > >
      > > > I would suggest considering the addition of a meeting rooms for
      > > > classes or war college/martial activities at the cost of an
      > additional $90
      > > >
      > > > Proposed expense (Minus troll collected at site) $320
      > > >
      > > > The cost for the ball room if we were to host any fighting activities
      > > > is $300 for non-university groups.I would prefer the use of
      > additional
      > > > class rooms and holdclasses or business related martial activities
      > > > which is included in the $320 proposal above.
      > > >
      > > > In Service,
      > > >
      > > > Carlo
      > > >
      > >
      > >
      > >
      > >
      > > On 11/15/2010 6:38 PM, kendrick_the_tinker wrote:
      > > >
      > > >
      > > > Greetings,
      > > >
      > > > I was contacted by the Regional MoAS asking if we were going to
      > put in
      > > > a bid for Regional A&S. I replied that we are interested but have as
      > > > of yet, been unable to have a meeting to discuss it.
      > > >
      > > > If we can, we need to have a meeting this week(end).
      > > >
      > > > I looked into the Demar building in Peterson Park, Mattoon. It's $150
      > > > and they will require an insurance certificate listing them which
      > > > would be another $50. I may try to talk them out of requiring the
      > > > additionally insured part. They also won't allow alcohol so we would
      > > > need to have a satellite site for that.
      > > >
      > > > Kendrick
      > > >
      > >
      > >
      > >
      > > [Non-text portions of this message have been removed]
      > >
      >
      >



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