Our local policy is that we compute the costs of providing the
handouts in the syllabus, food costs, and any special equipment, tack on
a small percentage for council - to help fund other courses which may
go over budget - and there's your fee. Additionally we frequently add
on a late registration increment/fee of $ 3 - $ 5 to cover the extra
costs of reproducing handouts at the last minutes for many of our more
involved training, University of Scouting, Commissioner College, and
Pow-Wow come to mind.
What do we reproduce? Any material suggested in the syllabus to
be handed out to participants, some courses have lots more material than
others, but we feel that participants should get everything mentioned in
Why do we include this late registration fee? Well, the last
Venturing Leader Specific Training course I ran had 10 leaders
pre-registered, so fortunately we had decided to hold it at the Scout
Service Center, because over 18 showed up. The Venturing and High
Adventure exec fired up the council's high speed copier and we ran off
the extra 8 sets of participant handouts, plus another few to cover all
bases. We also used the council's plumbed-in commercial coffee maker
during breaks, for which we paid as well. I might add that in my
council folks have a habit of registering late for events to insure that
the event will actually occur before they send in their money - a really
good reason to always hold a scheduled event, training or not. At our
last University of Scouting we had people showing up who had faxed their
registration to council the previous day, who were unhappy that their
course schedules were not ready, awaiting their arrival.
That brings up an additional point. Frequently we fail to charge
or budget for copying or mailing expenses because we have a member on
the training course staff who has copying privileges at work, or because
we use council equipment and programs to copy or mail material. This is
false planning and economy. because frequently these services will not
become available when needed. It is far better to plan on commercial
reproduction of course materials, and mailings, or budget a certain
amount of money to accomplish these tasks do them at the council office,
and pay council for the service! Yes **PAY** council for using their
equipment and facilities. It may sound like a radical idea, paying for
things that we might obtain for free, but putting courses on a paying
basis makes good financial sense, and frequently results in our being
able to use these services again in the future!
Putting it bluntly, councils are in the business of selling a
product, Scouting, and have lots of equipment devoted to this business,
equipment for which you would pay dearly, were you to contract it out to
local companies. Equipment like computers with laser printers, high
speed copying machines, with collating and built-in stapling options,
letter folding machines, comb binders with built-in punches, along with
supplies like reams of colored paper, envelopes, and address labels.
Councils can provide these items to courses at a fraction of the cost
that you would pay down town, but you must be willing to do much of the
work - councils are becoming shorter and shorter of staff due to
enforces economies - and pay for the costs of the material you use for
Getting back to the original question, we make every effort to
provide copies of every page provided in the syllabus, as well as every
bit item listed in the course materials as items to be given to the
participants. These items and reference numbers are provided to us as
guided so we can obtain them and make them available to the learners, so
that they may better understand and retain the material we are
presenting. Omitting them does the participants a disservice, and makes
our job as trainers that much more difficult.
Boris, Anthony wrote:
>I am a new cub scout training chair for our district. I have noticed online that many districts and councils charge for New Leader Essentials and Leader Specific for the Cub and Boy Scout trainings. Can any of you let me know if you pay to get basic trained? And what type of handouts, books, literature, trained strips, do you receive when you go?
To reply, click on the mailto: address below.
Dave Loomis mailto: dloomis.nh.ultranet@...
245 Union St. (603) 431 5342
Portsmouth, NH 03801-4349