Making PDF Files
- Fairly regularly, it is nice to provide training handouts, BSA forms,
or even syllaus pieces in a generic format on a disk. The most
common format fitting that bill is the Adobe Acrobat PDF.
Can someone provide a summary of how to make PDF files from scanned
documents (including whether to scan them as images or run them
through OCR software) and/or from electronic files (Word, PowerPoint,
etc.). I know you have to have the full Adobe Acrobat program that
you have to buy (unless someone knows of an alternative), but don't
know what you need to provide to that platform. If there are any
tricks to getting stuff ready for Acrobat to convert to PDF, I would
appreciate that information, too.
Thanks in advance for any help.
Cypress Chauve District Training Chairman
Istrouma Area Council
- On Wed, 07 Mar 2001 14:12:24 -0000, jmstall@... wrote:
>Can someone provide a summary of how to make PDF files from scannedThe easiest way to make a PDF from a scanned document is to scan
>documents (including whether to scan them as images or run them
>through OCR software)
directly into Accrobat. If the info you are scanning is primarily text
you MAY want to run the Accrobat Capture on it after you finish
scanning. This is basically a built in OCR package that TRIES really
hard to make the text version look like the scanned version. It will
prompt you through all of the "suspects" allowing you to type the
actual text where it thinks there is text but it can't tell what it is.
It works pretty well and the cleanup is pretty fast. Needless to say,
if the PDF is created from a scan without text it is MUCH bigger than
if it all OCRs.
>and/or from electronic files (Word, PowerPoint, etc.).Much easier. There are a couple of ways but probably the easiest ways
is to go into your program and do a print to the "Adobe PDF Writer".
This is basically a PostScript printer driver attached to the Accrobat
engine. The advantage of this is that if your program is text or
vector based (word processors, desktop publishing packages, chart
packages) the print driver will send the stuff to the driver in a
format that is GREATLY smaller than a scanned image.
>I know you have to have the full Adobe Acrobat program thatThere are a couple of ways to save money while still being able to
>you have to buy (unless someone knows of an alternative),
generate PDF files. The first is to know that Adobe has an educational
discount. You may be able to buy the full blown version of Accrobat
for under $50 (I think the commercial version runs about $250). In the
past our college book store had the $50 version that you could walk in
and buy with a student (or staff) id.
Additionally, there is a totally free alternative but it is a bear to
configure. You can get two freeware packages and tie them together and
they will spit out a PDF. It isn't as small, clean, easy to use or as
compatible but it will work in MOST instances. The programs are
GhostScript (http://www.cs.wisc.edu/~ghost/) and GSview
(http://www.cs.wisc.edu/~ghost/gsview/index.htm) which are available in
several computer flavors (PC, Mac, etc).
>but don'tI have a couple of recommendations relative to settings in Accrobat.
>know what you need to provide to that platform. If there are any
>tricks to getting stuff ready for Acrobat to convert to PDF, I would
>appreciate that information, too.
The first is to go in to "Accrobat Distiller" click on Settings/Job
Settings and them make sure that it is set to version 3 compatibility
(it defaults to version 4 and a lot of people don't have the version 4
plugin yet). The second is make sure that it is set to "Optimized
A little know bug (feature) in Acrobat is that it DOESN'T compress the
files UNLESS you run the file through Distiller or the PDF WRITER. If
you go directly into Accrobat and import 5 pages of text you will end
up with a file that is tremendously bigger than if you had printed
those 5 pages to the PDF Writer. I have even went as far as building
my PDF in Accrobat and then printing it to a bogus PostScript printer
directed to a file and then loading that file in through "Distiller"
for a resulting file that is 75% smaller than the original.
Scouting The Net -- http://www.arkie.net/scouting/
A Mini-Yahoo for the scouting community.
- Acrobat will install a tool button in most of your Microsoft applications.
Just click that option and it will automatically generate a PDF file.