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Re: [nyceducationnews] FW: PW May 14, 2013 [1 Attachment]

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  • John M. Beam
    Isn t portfolio assessment one of the assessment strategies some of us have been arguing for for years? Should we be calling this a win? JMB ... Isn t
    Message 1 of 4 , May 16, 2013
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      Isn't portfolio assessment one of the assessment strategies some of us have been arguing for for years?   Should we be calling this a win? JMB

      At 09:55 PM 5/15/2013 -0400, you wrote:
       
      [Attachment(s) from Leonie Haimson included below]

      See esp.  comments under “Preparation for June Promotion Decisions” re kids not taking state tests.

                                                                                                                                                                                                                     

       

       

       

      doe_color_small                 

      Principals’ Weekly

      May 14, 2013

       

       

      §  Read the Chancellor’s Memo

      §  View the Principals' Calendar

      §  Open this edition on the Principals' Portal

       

      Schools

      Description

      Dates

      Action Items

      Elem, mid

      Core Curriculum Ordering Period Update: Deadline Extended

      5/24

      All

      Provisional Hire Designations

      5/17

      High

      June Regents: Scorer Selection and Material Delivery

      5/29

      All

      Summer School Update

      5/29

      High

      Recognition for Top Graduating Scholars

      5/31

      Elem, mid

      Class List Reporting Final Designee Phase (Required)

      5/31

      Elem, mid

      Spring NYS ELA & Math Field Testing

      6/3-7,13

      All

      Principal Satisfaction Survey

      6/14

      High

      Adjusted Payment Instructions for AP Exams

      6/15

      All

      Confirm Student Housing Codes on the Housing Status Review Screen (RHST) (Required)

      6/21

      All

      Ensure Accuracy of Related Service Reporting for End of School Year

      --

      Elem

      Middle School Notification Letters

      --

      Elem

      Right to Return for Elementary Schools with Capped Grades (Required)

      --

      Announcements

      All

      Galaxy Unavailable

      5/17-21

      Elem, mid

      NYS Grades 4 and 8 Science Exam Administration and Resources

      5/22-5/31

      High

      Common Core Curriculum Resources for High Schools

      --

      All

      Core Curriculum Supports

      --

      All

      2013-14 Quality Review Rubric Now Available

      --

      D75 and D79

      2011-12 D75 and D79 Performance Incentive Awards

      --

      All

      Periodic Assessment Updates

      --

      All

      SESIS Training and Resources

      --

      All

      SubCentral System Webinar

      6/4,7

      Pre-k, elem

      Purchasing Deadline Has Passed for Pre-K Summer Books

      --

      All

      Professional Development and Student Opportunities

      Ongoing

      All

      Grant Opportunities

      Ongoing

      Reminders (Announced in Previous Issues)

      All

      Complete the Annual Arts Education Survey (Required)

      5/16

      Pre-k

      “Getting Ready for Kindergarten” Workshops for Families

      5/16-30

      All

      Ensure ELL Student Data is Complete (Required)

      5/17

      Pre-k, elem

      Students with Disabilities Entering Kindergarten: “Turning 5” Update

      5/17

      All

      Summer School Programs, Student Registration, Staffing, and Planning

      5/17,21 6/13,21

      High

      Regents Administration and Scoring Update: Student Scheduling

      5/17

      All

      Chancellor’s Principal Conference Update: Compensation Day

      5/18

      All

      Webinar on Coding for Students with IEPs: Enhanced USPE Screen

      5/20

      High                

      Regent Trainings for High School Test Coordinators

      5/21-24

      All

      Modified Promotion Criteria

      5/23

      High

      Languages Other Than English (LOTE) Exams Update: Scanning Handbook

      5/24

      All

      Wireless Communications Ordering Procedures

      5/31

      All

      School Wellness Survey (Required)

      6/7

      High

      College Access Training

      6/10

      All

      Verify Data for State Accountability Determinations in REMS and RHSV

      6/28

      All

      2013-14 Citywide Instructional Expectations

      --

      Elem, mid

      Common Core Posters

      --

      All

      Emergency Readiness Training

      --

      Mid, high

      “Leading with Blended Learning” Workshop for iLearnNYC Schools

      --

      All

      Future Class Functions in ATS

      --

      Pre-k, elem

      Student Record Transfer Update

      --

      All

      Exclusion from Proms or Graduation Ceremonies

      --

      All

      Update on Meal Services

      --

      All

      End-of-year Fundraising Guidance

      --

      All

      SESIS User Updates

      --

      Elem, mid

      Review Students' Promotion Criteria for Promotion Decisions

      --

      All

      Preparation for June Promotion Decisions

      --

      All

      Preparing Your School to Implement the 2013-14 Citywide Instructional Expectations

      --

      All

      School Survey Updated Preliminary Response Rates

      --

      High

      Updated FAFSA Completion Status Data Available

      --

      High

      Recruitment Letter from Pearson

      --

      Pre-k

      Pre-Kindergarten Curriculum Guidance

      --

      All

      NYSED Memo On Student Information Repository System (SIRS) Reporting and Verification

      --

      All

      Privacy and Security of Student Data in the Education Data Portal

      --

      All

      New Online Leave of Absence Application System

      --

      All

      NYSED Technology Voucher Program

      --

       

       

       

       

      Chancellor’s Memo

       

      walcott_lowres Dear Colleagues,


      Three months ago, I wrote to you with information about the grades 3-8 State Common Core ELA and math tests. I asked you to share those resources with your school community, and together we started a public conversation that helped make parents and partners more aware of the changes taking place in classrooms and on assessments.

       

      With the grades 3-8 tests now behind us, the focus turns to what happens next. For principals of elementary and middle schools, the process for making summer school determinations, releasing State test results, and making promotion decisions will be very similar to that of previous years. To support you in communicating that process as clearly as possible, I want to share several resources for you and your school community:

       

      -          This FAQ for principals includes the timeline over the next few months.

      -          As appropriate, you can share this family-friendly timeline with parents who have questions about summer school. Please note that this guide has been translated into all DOE languages.

      -          As mentioned in last week’s Principals’ Weekly and as detailed in the reminder below, preparation for June promotion decisions is underway, and resources to support principals are available.

      -          Lastly, in preparation for the release of State test scores this summer, I encourage you and your parent coordinator to ensure that your families are familiar with their login information for ARIS Parent Link before the end of the school year.

       

      As a final reminder for all principals, this year’s Chancellor’s Principal Conference will be held this Saturday. If you haven’t RSVP’d yet, please use your last chance to register now.

       

       

      Sincerely,

      []

      Dennis M. Walcott

      Chancellor

       

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      Action Items

       

      Core Curriculum Ordering Period Update: Deadline Extended                                                                                  

                      Elementary and middle schools / Deadline: May 24

       

      The Core Curriculum ordering period, originally scheduled to close on May 10, has been extended to May 24. You should ensure that any pending shopping carts and/or unapproved orders are completed and approved in FAMIS by May 24. You will receive all purchases made during this ordering period in July. If you miss the ordering deadline, you will still be able to place orders for materials over the summer but you may not receive these materials before school opens in September.

       

      For more information, see the Core Curriculum Resources Intranet page. As noted in the April 9 Principals’ Weekly, new ELA and Math programs for kindergarten through eighth grade are available for purchase; existing Social Studies, Science, and Health Education materials are available for re-purchase.

       

      For questions, email curriculum@... .

       

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      Provisional Hire Designations                                                                                                                                                  

                      All schools / Deadline: May 17

       

      If you hired an ATR on a provisional basis during the current school year, you must use the Provisional Hire Screen in Galaxy by May 17 to indicate whether you plan to hire the ATR for regular appointment at your school for September or have them return to the ATR Pool.

       

      You can view outstanding provisional hire decisions by logging in to Galaxy, selecting the info tab, selecting provisional hires from the dropdown menu, and then selecting provisional hire designation monitoring

       

      For questions, contact your network HR director.

       

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      June Regents: Scorer Selection and Material Delivery

      High schools / Deadline: May 29

       

      As noted in previous editions of Principals’ Weekly, June Regents exams administered at schools with one or more high school grades will be scored under a distributed scoring model.

       

      Beginning May 17, you must assign personnel to score June Regents exams using the online selection tool by May 29. See your school’s scorer requirements and scoring site assignments here. All schools with high school grades that are administering the Chemistry, Earth Science, Geometry, Global History, Living Environment, Physics, and/or US History exams are required to designate personnel for scoring and organizational team member positions. In addition, if you ordered exams in alternate languages, you may be required to designate scorers who can score in those languages.

       

      The online selection tool will display personnel from your school who have been selected as Scoring Content Trainers or Organizational Team Leaders. These staff members will receive an email from the NYCDOE early next week with information about training requirements.

       

      If you wish to assign a scorer who is not listed in the selection tool, or if your school has extraordinary circumstances which preclude your school from meeting the scorer requirements, email regents@... with a brief explanation.

       

      For more information about scorer requirements and eligibility, and for instructions on using the selection tool, click here. For information about student scheduling, see the reminder below. General information and resources on June Regents is available on the Regents Intranet page. Note that District 75 and District 79 schools will be contacted by Steven Weinrich and Nicole Fields with information about scoring plans.

       

      For questions, contact your network assessment liaison.

       

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      Summer School Update                                                                                                                                                               

                      All schools / Deadline: May 29

       

      In addition to the information detailed in the reminder below, note that you may apply to be the principal-in-charge for a summer school program by May 29. Application information will be available on the summer school page of the Principals’ Portal on May 15.

       

      For questions, contact your network summer school liaison.

       

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      Recognition for Top Graduating Scholars                                                                                                                             

                      High schools / Deadline: May 31; Events: June 24, 27

       

      Nominations for the Remarkable Achievement Awards: The annual Remarkable Achievement Awards celebration honors seniors who are graduating in June, have firm post-secondary plans, and have overcome great personal or academic challenges. As in past years, you are invited to select a student from your school and his/her guest to attend the reception hosted by Chancellor Walcott. To do so, complete this form by May 31. This year’s ceremony will be held from 5:00–7:00 p.m. on June 24 at 52 Chambers Street in Manhattan. Note that a selection of recipients will also be profiled by the NYCDOE in a press release. For questions, email Pier Duncan at PDuncan4@....

       

      Nominations for Valedictorian and Salutatorian BBQ: The annual Valedictorian and Salutatorian BBQ celebrates the accomplishments of the City’s top graduating scholars. As in past years, you should use the HSCI screen in ATS to provide the names of your school’s valedictorian and salutatorian by May 31. Invitations for the BBQ, hosted by Mayor Bloomberg and Chancellor Walcott, will be sent to principals, students, and their families shortly after you provide this information. This year’s event will be held from 5:30 to 8:00 p.m. on June 27. For instructions on filling out the HSCI screen, click here. For questions, email Zainab Ali at ZAli5@....

       

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      Class List Reporting Final Designee Phase (Required)                                                                                                   

                      Elementary and middle schools / Deadline: May 31

       

      Beginning May 10, schools with grades 3–8 core ELA and math courses and grades 4 and 8 science courses should use the Class List Reporting CLR web application to certify class list information for the 2012-13 school year. During this Final Designee phase, your CLR designee(s) should log into the CLR web application, respond to class list changes requested by teachers, and resolve any outstanding action items (including action items that may arise due to accepting or modifying a teacher’s change request). Your designee(s) must complete this final phase of the CLR process and certify all CLR data by 5:00 p.m. on May 31.  

       

      For support in completing the final phase of the CLR process, your school’s CLR designee(s) may refer to this step-by-step instruction guide. For more information, see the CLR wiki.

       

      For questions, contact your network data/application support specialist.

       

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      Spring NYS ELA & Math Field Testing                                                                                                                                    

                      Elementary and middle schools / Events: June 3–7, 13

       

      You should have received field testing assignments for grades 3–8 English Language Arts (ELA) and math field testing from the NY State Education Department (NYSED) in April; you will receive materials from Pearson on May 30 or 31 via UPS. Your school must administer these field tests between June 3 and June 7; note that you may administer field tests to students using a single class period of approximately 40 minutes. UPS is scheduled to pick up test materials by June 13.

       

      For questions, contact Pearson Customer Support at 888-705-9415 or at NYSTestingPrograms@....

       

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      Principal Satisfaction Survey                                                                                                                                                     

                      All schools / Deadline: June 14

       

      Beginning May 21, you will have the opportunity to provide feedback about the support and services provided by your network and by the NYCDOE via the Principal Satisfaction Survey on the Principals’ Portal. You will receive an email next week when the survey opens; feedback is due by June 14. Thanks to your feedback, the survey has been significantly shortened over the last two years. Your participation is voluntary, optional, and confidential.

       

      For questions, email PSSurvey@... .

       

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      Adjusted Payment Instructions for AP Exams                                                                                                                    

                      High schools / Deadline: June 15

       

      As noted in the April 3 edition of Principals' Weekly, eligible low-income students do not need to pay an AP exam fee as the NYCDOE will cover the remaining $10 of exam fees. You should follow these instructions to adjust the invoice that you generate through the College Board website. In order to avoid a late fee, you must pay the adjusted amount on the invoice by June 15.

       

      For questions, contact your network assessment liaison. Charter schools should email Kamilah O'brien at KObrien62@....

       

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      Confirm Student Housing Codes on the Housing Status Review Screen (RHST) (Required)                          

                      All schools / Deadline: June 21

       

      In accordance with the Compliance Checklist (CL #28), beginning May 20 and by June 21,you should review and confirm student housing codes using the Housing Status Review Screen (RHST) in ATS for all students (including newly enrolled students and students who have changed their addresses). You should electronically confirm the accuracy of the information in the RHST screen by flagging an “X” on the ATS “SIGN” screen. To view housing status information for individual students, use the RADR screen.

      For questions, contact your network youth development liaison or email Susana Vilardell at svilardell@... .

       

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      Ensure Accuracy of Related Service Reporting for End of School Year                                                                    

                      All schools

       

      You and your staff should make a final, intensive effort to ensure that all related service data are reported as accurately as possible prior to the end of the school year. As always, you should also make every effort to ensure that all related service mandates are being fully provided in accordance with each student’s IEP. If your school has students whose mandates remain un-served, or is reporting less than 90% full compliance (note new threshold), you should immediately seek additional support from your network. You are reminded that 100% of mandates must be fully served and all necessary steps should be taken immediately to assign a provider to any student not currently receiving a mandated related service.

       

      ·         Visit this page to view the most recent completion report and check your school’s current compliance percentage.

      ·         Use related services completion and FNR reports and review compliance and reporting processes to monitor compliance and ensure that the provision of services is fully and accurately reported in CAP/SEC.

      ·         Review un-served counseling mandates immediately with network youth development points.

      ·         Review all mandates in Awaiting Board Provider (ABP) status in CAP/SEC. For more information, see the APB Procedures document.

       

      For questions, contact Allen Bibergal at ABibergal@....

       

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      Middle School Notification Letters

                      Elementary schools

       

      Middle school admissions notification letters are being delivered to local enrollment offices and should be available by May 17. You will be notified directly via email by your local enrollment office when the letters are available; you should pick them up as soon as possible and distribute them to students. You may also use SEMS to see match information for your students and to access electronic versions of the letters. 

       

      For questions, email MS_enrollment@....

       

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      Right to Return for Elementary Schools with Capped Grades                                                                                     

                      Elementary schools

       

      Per Chancellor’s Regulation A-101, if your school could not accommodate zoned kindergarten applicants for the 2012-13 school year, or if your school was capped for any grades throughout this year, you must reach out to the families of students who were placed at other schools and provide them with the opportunity to indicate their interest in returning to your school. Students who were zoned to your school for the 2012-13 school year but who were not offered placement at your school due to a capping plan have a right to attend your school if there are available seats.

       

      If your school could not accommodate zoned kindergarten applicants for the 2012-13 school year, you should customize and send this letter to all families of zoned kindergarten applicants who never received an offer to return to your school. You should offer any seats which are open for first grade to families who indicate a preference to attend, in the order in which they appeared on your waitlist from last year.

       

      If your school was capped in any grades other than kindergarten, you should customize and send this letter to families of overflowed students in upper grades. You should offer any seats which are open in upper grades to families who indicate a preference to attend, in the order in which they appeared on your waitlist from last year.

       

      For questions, email ES_Enrollment@....

       

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      Announcements

       

       

      Galaxy Unavailable                                                                                                                                                                       

                      All schools / Event: May 17–21

       

      As noted in the May 7 Principals’ Weekly, the NYCDOE is currently in the process of integrating the New York City Automated Personnel System (NYCAPS), which will help maintain consolidated benefit and longevity information for all employees.

       

      In order to support the process of moving E-Bank and Education Paraprofessionals into NYCAPS, Galaxy will be unavailable from 5:00 p.m. on May 17 until 8:00 a.m. on May 21. You will not be able to access your Galaxy TO or process any transactions during this time.

       

      For more information, click here. For questions, contact your network budget liaison.

       

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      NYS Grades 4 and 8 Science Exam Administration and Resources                                                                            

                      Elementary and middle schools / Event: May 22–31

       

      The New York State science exam administration for grades 4 and 8 will take place between May 22 and May 31; note that the written section must be administered on June 3. To prepare, you should review Assessment memo #10 and the 2013 Science Administration Manuals.

       

      For questions, contact your network assessment liaison.

       

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      Common Core Curriculum Resources for High Schools                                                                                                  

                      High schools

       

      As noted in the March 5 Principals’ Weekly, the NYCDOE conducted an extensive review process to find the best Common Core-aligned curriculum materials. While curriculum supports for grades K-8 have been incorporated into the Core Curriculum, no new resources were selected for high schools. The NYCDOE is working with the New York State Education Department (NYSED) and our Common Core Fellows to provide Common Core-aligned curriculum materials for high school ELA and mathematics. See this document for an overview of current and forthcoming resources for high school teachers.

       

      For questions, email Laura Saegert-Winkel at lsaegertwinkel@....

       

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      Core Curriculum Supports

      All schools

       

      Over the course of the 2013-14 school year, you and your staff will have the opportunity to attend a series of four professional development sessions for each Core Curriculum program (Core Knowledge, Expeditionary Learning, Go Math!, ReadyGen, Connected Math Program 3, and Code X). The first of the four sessions will take place this summer; registration details will be shared in Principals’ Weekly by the first week of June.

       

      Funding to support this professional development, as well as implementation of the citywide instructional expectations, will be made available through a forthcoming School Allocation Memorandum. You may use these funds to pay for staff to receive professional development on core curriculum materials this summer and throughout the school year. Per-session circulars for teachers and supervisors that cover per-session work to be conducted between July 1 and September 30 will be posted here by May 15. Please share them with your staff and work with your teams to ensure that staff members are available for this work during the summer.

       

      A smaller sub-set of teachers will also have an opportunity to attend professional development to support implementation of Common Core-aligned curricula and incorporation of the Common Core instructional shifts in existing curricula. More information about these opportunities will be provided by the first week in June.

       

      For questions, contact Victoria Gonzalez vgonzalez12@....

       

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      2013-14 Quality Review Rubric Now Available                                                                                                                  

                      All schools

       

      The Quality Review Rubric for the 2013-14 school year is now available here. For questions, email Walter Glass at wglass@....

       

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      2011-12 D75 and D79 Performance Incentive Awards                                                                                                     

                      D75 and D79 schools

       

      The NYCDOE’s collective bargaining agreement with the Council of School Supervisors and Administrators (CSA) rewards school leaders with bonuses based on the success of their students. For additional details regarding eligibility criteria for D75 school administrators, and to see if you are eligible and if you qualified for an award based on 2011-12 results, see here. Bonuses for D79 schools will be announced in a future edition of Principals’ Weekly and will be paid shortly thereafter.

       

      For questions, call 718-935-2822.

       

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      Periodic Assessment Updates

      All schools

       

      The NYCDOE will continue to offer a portfolio of Periodic Assessments (PA) to support your school with the transition to the Common Core and the citywide instructional expectations. You will be able to make PA selections from June 10 through June 26. Some of the changes you will see this year include:

       
      • New benchmark assessments aligned to the Core Curriculum options in grades 3-8

      ·         New Common Core-aligned baseline assessments in high school Algebra, benchmark assessments in grade 9 ELA, and benchmark assessments in high school Algebra
      • Transition from Acuity to SchoolNet, a new, easy-to-use, technology platform that facilitates assessment and instructional materials management and robust data analysis

       

      You will have an opportunity to attend a webinar for an overview of the complete PA portfolio in June; registration to follow in next week’s Principals’ Weekly. Your network will also be invited to arrange a PD session on creating an effective strategy for implementing Common Core-aligned curriculum and formative assessment in ELA and math.

       

      For questions, contact periodicassessment@....

       

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      SESIS Training and Resources    

                      All schools

       

      You are invited to register for SESIS training sessions to learn about navigation, assessment planning, encounter attendance, IEP navigation, RFA, and amends and reconvenes. For additional SESIS troubleshooting, register for an open-lab workshop.

       

      Recent updates to SESIS are detailed in the monthly SESIS Bulletin, posted on the SESIS portal

       

      For questions, email sesiscommunications@....

       

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      SubCentral System Webinar                                                                                                                                                     

                      All schools / Events: June 4, 7

       

      SubCentral is the NYCDOE’s automated process for absence reporting, substitute selection, and for notification and assignments for school-based staff who receive substitute teacher or substitute paraprofessional coverage when absent. Webinars about how to use the SubCentral System will be held on June 4 and June 7 from 10:00 to 11:30 a.m.; register here .

       

      For questions, contact Oeklen Kenol at okenol@... or 718-935-2284.

       

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      Purchasing Deadline Has Passed for Pre-K Summer Books

      Pre-k and elementary schools

       

      Last week’s Principals’ Weekly misstated information regarding the option to purchase discounted books through Scholastic for pre-k families to take home over the summer. The purchasing deadline had already passed before this information was published. Therefore, if your school tried to place an order for these books in FAMIS, you may have noticed that FAMIS was unable to process the transaction. We regret the error and will keep you informed of opportunities like this in the future.

       

      For questions, email Michael Greenberg at mgreenberg5@....

       

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      Professional Development and Student Opportunities

                      All schools

       

      Professional development and student opportunities are posted on the

      PD and Student Opportunities page. This week’s highlights include:

       

      ·         Register by May 23: STEM Matters NYC Career Day

      ·         Participate on May 30: Additional Ways to Graduate Fair

      ·         Apply by May 31: New York Fed Enrichment Program 

      ·         Register by May 31: Demystifying and Resolving Middle School Students' Behavior Conference

      ·         Participate on June 3: Parent Coordinator Training

       

       

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      Grant Opportunities

      All schools

       

      Grant opportunities are posted on the Grants website (you can visit the page on any computer using this link). This week’s highlights include:

       

      ·         Mr. Holland’s Opus Foundation

       

       

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      Reminders (Announced in Previous Issues)

       

       

      Complete the Annual Arts Education Survey (Required)                                                                                              

                      All schools / Deadline: May 16

                      

      In accordance with the Compliance Checklist (CL #12), you or your arts education liaison must submit your school’s Annual Arts Education Survey online by May 16; both you and your school’s arts liaison should have received the survey by email. The survey provides data about arts instruction in your school; results will be published on your school portal under the title “Annual Arts in Schools Report.” Note that this year’s survey has been streamlined by combining data from Stars (where available for middle and high schools) and incorporating data that is also required by the New York State Education Department so that you only need to answer these questions once.

       

      For more information, see NYSED arts instructional requirements in visual art, dance, music and theater. A technical support webinar is available here. Note that schools that opened during the 2012-13 school year are not required to complete this survey.

       

      For questions, contact John Brinegar at jbrinegar@... or 212-356-8556.

       

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      “Getting Ready for Kindergarten” Workshops for Families                                                                                        

                      Pre-k / Events: May 16–30

                     

      “Getting Ready for Kindergarten” workshops will be held in each borough for families of children entering kindergarten in September 2013. Designed to support families with the transition to kindergarten, these sessions will focus on what to expect in kindergarten and how to engage in their child’s school community. Activities, snacks, and child care will be provided while parents attend the session.

       

      Please inform families and your staff about these workshops; your parent coordinator(s) will receive an email and flyers about the workshops this week. For dates, times, and locations, see this flyer; for translations of the flyer in all NYCDOE languages, see here.

       

      For questions, email Nana Ofosu Amaah at nofosuamaah@....

       

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      Ensure ELL Student Data is Complete (Required)                                                                                                             

           &n

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