8963Task List Organizer
- Nov 7, 2010To NoteTab OT folks,
Can anyone recommend a tool that I can make available on the website of an
astronomy club which will help any member who is organizing an event to
manage a task list for that event?
As the web guy for the club, I have been asked to post some kind of
interactive tool which will help the club member who is in charge of the
event to do his/her job more easily and more completely. For example, in
addition to providing a check list for such items as "what, where, when,
why, and who", it should remind the person that, for off-site events, our
club may need to provide our own AV equipment, electrical power (power
extension cords, batteries & inverter), table, chairs, paper pad, pens &
pencils, etc. Other common items are the club banner, posters, hard copy
flyers, brochures, application forms, business cards, sale items like hats,
tee shirts, books, star charts, calendars, magazine subscriptions.
The organizer needs to coordinate with the host venue for their internal
publicity, for scheduled access and pre-registration requirements. The
organizer needs to coordinate with me for posting details on our website, to
the club person who writes news releases, to our publicity chair who
maintains contacts with local news outlets, to a cadre of our members who
are trained in the use of the club's telescopes and to members who might
operate their own telescopes at the venue.
We routinely do weekly public talks and star parties in our own observatory
which don't require any special organization. About six to eight times a
year we do special events at the observatory, and we do another 40 - 50
events off-site. Many off-site events are recurring like solar viewing at a
nature center when the weather is favorable. Recurring events do't need much
organization after initial setup.
In a club of about 250 members, the same eight or ten people usually take
charge of special events. The online tool may be of most help when a
relatively inexperienced person takes on the responsibility for an event.
Experienced organizers may not need any tool. For the beginner it may be
adequate to post a detailed checklist as a text document which the organizer
can download and modify as needed. For all users, any aid needs to be both
flexible and easy to use. As an example of this latter approach, I used the
outline feature within NoteTab when I organized the solar viewing series.
Unfortunately, not all members own NoteTab.
Thanks for the help.
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