>The Tolkien Society told us that some of the authors signed contracts
>specifying that the Proceedings would be printed once only. However, no one
>ever produced a contract for me to examine, and some of the authors reported
>that they could not recall signing any contract.
Christina has found in our files a letter that _Proceedings_ co-editor and
Conference co-chair Pat Reynolds wrote on 14 August 1992 to those intending
to present papers at the Centenary Conference. This stated that the
Conference Committee had long planned to publish all of the papers in more
than one volume of _Proceedings_ (as was then thought, rather than one
thicker volume) "as part of the series of both _Mallorn_ and _Mythlore_".
At that time there was also the possibility that some of the papers "on a
specific theme" might appear in a volume "published by a major British
publishing house" (this fell through). But it was quite properly left to
the individual presenter's wishes where his or her paper might appear, and
the recipient of the letter thus was asked to choose from a list of
options, with order of preference indicated if more than one option was chosen:
I would like my paper to be considered for the themed volume.
I would like my paper to be included in the _Proceedings_.
I would like my paper to be forwarded to the editor of _Mallorn_ for
I would like my paper to be forwarded to the editor of _Mythlore_ for
I prefer to submit my paper elsewhere/not to submit my paper for
publication at all.
And after these was a blank to fill in "titles of foreign-language
publications where I may submit my paper".
This was all the "contract" that was sent out, except for a two-page "notes
for contributors" which included the statement: "The copyright of each
paper will remain with its author. The author's right to be associated with
his or her work will be upheld. These right[s] apply similar to artists and
photographers." If I recall correctly, the list of options was, at least in
small part, in response to my huffing and puffing that the editor of
_Mythlore_ did not, by any means, have an automatic right to publish any of
the papers just because the conference counted as a Mythcon (any more than
he did for papers at ordinary Mythcons, as he had been claiming), not
without written permission. It was also, I believe, set out this way
because a handful of presenters had already said that they did not want
their papers to appear in _Mythlore_ (that is, in an individual issue,
never mind that the _Proceedings_ counts as _Mythlore_ 80), for personal
reasons having to do with its editor.
There was certainly nothing in these materials, or in anything else the
presenters received, which stated that the _Proceedings_ could be printed
only once. It may be, however, that some of the individual authors
specified this privately as a condition of publication, or it was specified
as a condition of permission to republish one or more of the essays that
had already appeared in print prior to the conference, or it was a
condition applied by the Tolkien Estate as part of their omnibus permission
which covered quotations from Tolkien's works.