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2nd Trimester Submission Details

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  • Heather Noyes
    Can you believe how FAST the year is going??? Fall All-State Convention (FAS) will be here before you know it! That means it’s almost time to get your
    Message 1 of 2 , Jul 17, 2013
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      Can you believe how FAST the year is going???
      Fall All-State Convention (FAS) will be here before you know it!
      That means it’s almost time to get your submissions turned in!  There has been a great deal of fantastic projects run by incredible chapters and people.  Now it’s time to get the recognition that you all deserve, be proud and celebrate your accomplishments and contributions.
       
      Due Dates (see details below for details on each):
      August 16:
      ·         CPGs
      ·         Priority Project Reports
      ·         Road Run forms due
      ·         Passport Entries
      August 17: CPG Judging 9am at Chapter Service Center
       
      DETAILS
      Below is a list of all the information you need to know for 2nd trimester submissions. Some of the forms are attached to this email, but all of them can be located on this page: http://mnjaycees.org/learn/improve-your-chapter/improve-chapter-management/adminmanagement/other-forms/.  There are also other items on this page to help you categorize a project, complete the forms properly, and put together your submissions.
       
       
      ELIGIBILITY DATES
      ·         Project Awards: For projects held April 1, 2013 – August 15, 2013 not already submitted for an award.
      ·         People Awards: For activities occurring April 1, 2013 – July 31, 2013.

      PEOPLE AWARDS
      Use for all the “people” awards including: Chapter, Website, Newsletter, President, Vice Presidents, State Delegate, Secretary, Treasurer, Directors, Jaycees, and New Jaycees.
      ·         People awards: Due date determined by Region Directors. Contact your RD for the due date.  (If you do not have a Region Director, contact MDVP Heather)
      ·         Turn in to your respective Regional Director
      ·         Gold and Silver submissions in each Region will be forwarded on to State for consideration for state awards at Convention.
      ·         Bronze, Silver and Gold awards will be handed out in September at Fall All State convention in Rochester, MN.
       
      The forms for all the people awards can be found in one multi-tab excel workbook.  Instructs for completing are located on tab 1.  Form is attached or can be located at:
       
       
      REGION LEVEL PROJECT AWARDS
      Used for project awards on the region level, does NOT get forwarded to state for consideration for recognition at FAS Convention.  Use the Single Page Awards Form (SPE) attached to this email and located at http://mnjaycees.org/wp-content/uploads/2013/01/Regional-Level-SPE-Award-Form.doc
       
      CHAIRPERSON PLANNING GUIDES (CPG’s)
      Use for project awards at the state level.
      ·         DUE DATE: Must be AT the Chapter Service Center or MDVP Heather’s home no later than August 16th.
      ·         Must be tabbed and contain the full CPG along with all supporting information.
      ·         You will receive parade points for submissions and extra points if you submit one in each category (11 total= 10 categories plus UN MDG).  Max 2 submissions per category.
       
      The CPG template, which had been revised to include some instructions for putting the books together, is attached to this email and can be located at http://mnjaycees.org/wp-content/uploads/2013/02/CPG-Template-with-supporting-docs-Rev.-2013.doc Additionally, there are links for documents to help you determine the category for your project and some tips/common errors to help you.
       
      OTHER ITEMS DUE August 16th
      ·         Priority Project Reports (via website and to VP Joel)
      o   NOTE: If you want to get parade points for your other community projects, per the 2013 Parade outline, turn them in to this same link. This includes Youth sports or activities, environmental, UN MDG, and Civic Engagement projects.
       
      ·         Road Run forms (to PM Karee Kopet and VP James)
      ·         Passport to Civic Leadership (to PM Heather Heim and VP James)
       
       
      PERFORMERS POINTS CUT-OFF
      The last day items will be counted towards FAS is also August 16th so make sure to review the list so you don’t miss anything!  http://mnjaycees.org/wp-content/uploads/2013/02/Performers-Club-Chapters-MN-2013.xlsx
       
       
      CPG JUDGING
      Judging is a great way to participate in the selection process, see what others chapters do around the state, and freshen up your CPG skills. And you get parade points for helping!
      ·         Judging will take place Saturday, August 17th at the Chapter Service Center in Burnsville, MN. Snacks and refreshments will be provided. Please attend and help out, the more we have the faster it goes!  If your chapter is submitting CPG’s, we ask that you provide at least 2 judges.
       
      CPG TRAINING
       Also, if your chapter or Region is interested in CPG training there is still time!  Please contact me right away to make arrangements.
       
      If you have any questions at all, please don't hesitate to let me know. I can't wait to see all the fantastic entries and visit with you at Convention ~ See you in Rochester!
       

      Heather Noyes
      2013 Management Vice President
      Minnesota Jaycees
      (612) 801-6145
      mdvp@...
      MN Jaycees Statesman #1555
       
       
    • Heather Noyes
      Happy Monday Minnesota Jaycees! Most items for Fall Convention are due THIS Friday.  Also, anything submitted for Parade/CLC by Friday will count as well.
      Message 2 of 2 , Aug 12, 2013
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        Happy Monday Minnesota Jaycees!

        Most items for Fall Convention are due THIS Friday.  Also, anything submitted for Parade/CLC by Friday will count as well.  After that, it will count for the 3rd trimester. 
         
        August 16:
        ·         CPG’s
        ·         Priority Project Reports
        ·         Road Run forms due
        ·         Passport Entries
        ·         Presidential Medallion, Alumni, Helping Hands and Kids Helping Hand (email to President Kris)
        NOTE: People Awards submission deadlines have already passed.
         
        August 17: 
        ·         CPG Judging 9am at Chapter Service Center
                        *Everyone is welcome, the more the better, but if your chapter is submitting CPG’s please try really hard to have at least 2 people there.
         
        If you have any questions please let me know.
        Thank you! 

         
        Heather Noyes
        2013 Management Vice President
        Minnesota Jaycees
        (612) 801-6145
        mdvp@...
        MN Jaycees Statesman #1555
         
         

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