6784Re: A new MARCH idea...
- Dec 27, 2007
> evan wrote:stuck
> >Guestbook, yes. Inventory, no -- only because I don't want to get
> >as the guy who has to update it all the time. Ya know?"B. Degnan" <billdeg@...> wrote:
> Does not matter to me. Does anyone have specific plans to set up a
> system (timesharing/terminal) with what we have on site. I knowthat there
> was talk.I have some notions about how other clubs, and public libraries, do
book sales. Just my opinions and experiences. I won't post details,
they are boring and arbitrary and really up to whoever takes charge.
If anyone asks me privately, I can tell them more, but others know
more about this stuff than I and my sources are obvious in context.
Fundamental principle: any systems we come up with, for library or
book sales, must be self-evident, require no training or explanation,
just do what the last person did. Maybe a few lines of "do this" at
best. I've taken hints from local organizations' book sales, I've seen
plenty of them.
For book sale recording, we can use a simple two-part paper reciept
book. It self-copies a reciept; we keep a copy and give the original
to the buyer. A lockbox with some cash to make change and to hold
checks and payments. Include a simple ledger sheet in the box for "I
opened the box this date, found $$$ dollars; I closed the box this
date, it had $$$ dollars". Dirt simple, just follow what the last
person did, just keep a trail on paper. I've seen this system, used it
myself. Entirely adequate for our little corporation. Costs $4 per 50
reciepts, plus a small book for the lockbox.
The alternatives: Evan puts $20 a month into the lockbox to
cover losses and to make change. Someone sells all our books for $1
each. Or something like that: so why not keep track, follow other's
How to organize the books on sale? Shelve books by title,
alphabetically and use a list to find a book, or just browse. This is
not the Library of Congress. Pricing information? Someone determines a
price, and puts a **colored adhesive dot** on the inside cover of the
book. The volunteer selling, only needs to have a list and know what
the colors mean; and that reciept book. "Bins" to sort books will
become piles of unsorted books, pretty fast.
About that book list...I *strongly recommnend* a list of books for
sale. The alledged pain of making a list is greatly exaggerated. It is
merely tedious. I did it for the 11/20 boxes of books, so I know.
List title, author, year published, ISBN number if any. The Web will
find all the rest of the information, if anyone cares to look. Put it
in a paper ledger book, kept at the book shelves. When we get more
than 200 books, then we can use another method.
If anyone wants a copy of the list, they can come by and make a
photocopy. If you want it online, make a photocopy and put it online
yourself, enjoy. Anyone on duty at InfoAge can read the ledger, no
training needed, no typing skills. Oh, and no "inventory" - what is on
the bookshelf IS the inventory, the list is never current or complete,
someone might make a new ledger from time to time, some boring day at
Library? Some variation of these schemes will work for a library.
Libraries also have lending policies (no lending is a policy too).
Policy is up to the MARCH Board, that's their job, full stop. Books if
lent there must have some paperwork (who borrowed what, when) which
is similar to the reciept scheme I mentioned. Book lists, are book
lists. Only people well over 40 will recall paper card catalogs and
paper card "books out/in" schemes at public libraries; those work
reasonably well for small libraries today.
Those who insist our computer club book library "must" be
computerized, should keep in mind that automobile clubs do not use
automobiles to travel from room to room in their museums. When we have
200 books to lend, and a bunch of people bugging us about them, THEN
someone can set up a better scheme.
What's the best way to do all this? Remember the golden rule: "he who
has the gold, makes the rules". Whoever takes charge, will likely
decide. I hope they keep track and give us some clues; I've offered
some suggestions accordingly, so the fun of all these books can be
Herbert R. Johnson, New Jersey USA
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