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29007Re: Bad news, good news: VCF East 9.0 cancelled due to Sandy; but ....

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  • DougCrawford
    Jan 21, 2013
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      --- In midatlanticretro@yahoogroups.com, Evan Koblentz wrote:
      >
      > Hi all --
      >
      > Very sorry, but we're cancelling East 9.0 because of the uncertain power
      > situation at InfoAge.
      >
      > The MARCH board put a lot of thought into this decision. Our reasoning is:
      >
      > - InfoAge will * probably * have power restored within a month or two
      > .... but we can't plan an event as complicated as VCF on a "probably".
      > There is too much risk involved. To pull off a top-notch VCF East, we
      > needed to start serious planning NOW.
      >
      > - We considered bringing in a large generator, or moving the event
      > elsewhere, or postponing it by a couple of months. We decided that a
      > large generator is too expensive (thousands of dollars); going elsewhere
      > would also be pricey and we'd lose the museum attractions (along with
      > controlling the power, security, etc.); while postponing the event
      > messes with a whole other variety of logistics (school years, holidays,
      > other InfoAge events, etc.)
      >
      > - Even if the power is brought back next week (it won't be, but I'm just
      > making a point), we had to draw a decision-making deadline somewhere.
      >
      > - We know from experience that simply skipping one year won't hurt us
      > too badly, marketing-wise. We skipped 2010, and VCF West skipped a year
      > once, with no ill effects.
      >
      > - We had two or three cool speakers / panels being arranged for this
      > year, but we didn't have any "killer" speakers lined up, unlike last year.
      >
      >
      > Now for THE GOOD NEWS!
      >
      > - VCF East 9.0 will be back, and awesome, in 2014. I promise!!!!
      >
      > - This year, we will probably have an alternate event, at InfoAge, on
      > the same weekend originally announced for VCF East (May 18-19). As we
      > said, there "probably" will be power, and our "probable" event will be a
      > MARCH swap meet on 5/18, with some kind of to-be-determined
      > cross-pollination re: OMARC's hamfest down the street that same day.
      >
      > - We have not yet figured out details for the swap meet. When we do,
      > we'll give it a unique name, and we'll announce it widely.
      >
      > SILVER LININGS:
      >
      > - Planning a full-fledged VCF East, for me, is like having a part-time
      > job for six months. By taking a year off, I'll be much more relaxed in
      > 2013. :)
      >
      > - It gives everyone an extra year to work on their collections and
      > develop kick-ass exhibits for 2014.
      >
      > - Without the pressure of VCF East this year, we as a club can focus
      > more on organizing our warehouse, having tech weekends, etc.
      >
      > - We're doing well, money-wise, so we can afford to skip VCF East this
      > year without worrying about next year's budget.
      >
      > Again, I'm very sorry for letting people down about the VCF East. I know
      > how much everyone enjoys the event, hearing the speakers, putting
      > together exhibits, and getting immense satisfaction in showing your work
      > to the public. Unfortunately this year it was not to be.
      >
      > Anyone with questions/concerns is welcome to post in reply to this
      > message and/or to contact me privately if you wish. I'm sad about the
      > decision, but glad to explain it as much as necessary.
      >
      > - Evan (evan@... / 646-546-9999)
      >

      Sounds like a very wise move. Looking forward to the alternatives.
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