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19535Re: VCF E 7 Exhibitor Details PRELIMINARY

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  • Mike
    Jan 11, 2011
    • 0 Attachment
      What is a "standard exhibit space" and what kind of power drop is available in said space?

      Regard,
      Mike Willegal

      --- In midatlanticretro@yahoogroups.com, B Degnan <billdeg@...> wrote:
      >
      > This is the PRELIMINARY document
      >
      > Note the logistics may change, and I will keep on top of that and
      > post updates. The official rules for exhibitors for VCF E 7 will I
      > hope appear on the vintage.org web site, and midatlanticretro.org.
      >
      > The rules below are almost verbatim from the VCF 3 web site, which
      > seems to be the authoritative page on the subject.
      >
      > The judges will be the MARCH BOD members.
      >
      > A primary mission of the vintage computer festival and MARCH is to
      > recognize those who do vintage computer preservation. Good quality
      > exhibits inspire others to get involved, and it will attract more
      > people to the event. The computers themselves are the physical
      > manifestation of our work in the hobby, and without them the VCF is
      > just a symposia.
      >
      > There will be prizes TBD.
      >
      > Those who cannot otherwise exhibit their system can submit a
      > photograph for the photo slideshow that will be displayed during the festival.
      >
      > There is a new award category - First to Smoke - First computer to go
      > up in smoke or otherwise cook itself will win this prize.
      >
      > Exhibitor signup - http://www.vintage.org (not yet available). Feel
      > free to send your inquiries to Bill Degnan.
      > ------------------------------------------------------------------------------------------------------------------------------------------------------------
      > FROM vintage.org (with edits for our event)
      >
      > Vintage Computer Festival
      > Vintage Computer Faire Rules and Regulations
      >
      >
      > The Vintage Computer Faire at the Vintage Computer Festival is a
      > chance for hobbyists to show off interesting or unique items in their
      > computer collections, or original re-creations and simulations of
      > vintage computers or vintage computer operating systems. The
      > ambition of this competition is to advance the hobby of collecting,
      > preserving and documenting vintage computers.
      >
      > If there's one bit of sagely advice we can give you, it's don't
      > procrastinate! Get going as early as possible on your exhibit to
      > give it the best chance at taking home an award.
      >
      > VCF E 7.0 is being held May 14,15 2011 at the InfoAge Science Center
      > in Wall, NJ)
      >
      > Please read the rules in their entirety if you plan to participate in
      > the exhibit.
      >
      > The Rules:
      >
      > 1) Each entrant shall enter no more than 2 entries for one class and
      > no more than 4 entries combined in all classes for competition.
      > Computers entered for display only are not eligible for awards and
      > their inclusion in the exhibit is at the discretion of the
      > organizer. Exhibits by MARCH board of directors members are not
      > eligible for awards.
      >
      > Each entrant shall pre-register their exhibit and pay a $20
      > registration fee for one standard exhibit space, due by May 14,
      > 2011. If you need more than one table/space, the per table fee will
      > be discounted. Entrants failing to submit their registration and fee
      > will not be eligible to participate in the Faire, however exceptions
      > may be made for individual circumstances.
      >
      > The VCF venue opens to exhibitors approximately 3:00PM EST on Friday,
      > May 13. Entrants should be present at the VCF venue no later than
      > 10:00 am to setup and prepare their exhibit. The exhibit floor opens
      > to the general VCF attendance at 12:00pm. Exhibitors should be
      > prepared to exhibit their entries both days of the event. Exhibitors
      > must have their exhibits disassembled and removed from the VCF venue
      > no later than 7:00pm on Sunday, May 15. Any exhibit not removed by
      > the exhibitor will be removed by the VCF at the exhibitor's expense,
      > plus a $50 handling fee.
      >
      > Exhibitors are responsible for the security of their exhibits during
      > event hours. The VCF provides monitors in the exhibit area to
      > oversee exhibits and prevent abuse by attendees. However, exhibitors
      > should take care to properly secure easily removed elements of their exhibit.
      >
      > The exhibit area is secured during off-hours. However, exhibitors
      > are encouraged to attain insurance for items that are of significant
      > rarity. The Vintage Computer Festival cannot and does not provide
      > such insurance.
      >
      > MARCH/VCF reserves the right to refuse any exhibits it deems inappropriate.
      >
      > 2) Each competitor's entry shall be entered in only one of the
      > following classes:
      >
      > a) Home-brew, kit, or educational computer - Any vintage
      > b) Manufactured microcomputer - Pre 1981
      > c) Manufactured microcomputer - Post 1981
      > d) Mini-computer or larger system - Any vintage
      > e) Other
      >
      > 3) In each class, Best of Class, 2nd of Class, and 3rd of Class
      > prizes will be awarded. If less than three entries are present in a
      > class, the awards are at the discretion of the judges.
      >
      > 4) Each competition entry, regardless of it having received any other
      > award is eligible to compete for any of the following special awards:
      >
      > Best Presentation Awards
      >
      > a) Best Presentation Category - Research
      > b) Best Presentation Category - Completeness
      > c) Best Presentation Category - Display
      > d) Best Presentation Category - Creative Integration with
      > Contemporary Technology
      >
      > Best Preservation Awards
      >
      > a) Best Preservation Category - Original Condition
      > b) Best Preservation Category - Restoration
      > c) Best Preservation Category - Recreation
      > d) Best Preservation Category - Simulation
      > e) Best Preservation Category - Obscurity
      >
      > Best Technology Awards
      >
      > a) Best Technology Category - Analog
      > b) Best Technology Category - Non-Electronic
      >
      > People's Choice Award
      >
      > First to Smoke Award - First exhibit with a computer that produces
      > smoke, sparks, or flames during the exhibit period.
      >
      > 5) Each competitor will be given a date and time at which a panel of
      > judges will examine the entry. The examination is limited to no more
      > than 10 minutes. The entrant or an authorized representative must be
      > present at the time given. If nobody is present, the judges will
      > notify the entrant of a substitute time at which they will
      > return. If nobody is present at that point in time, the entry is disqualified.
      >
      > 6) Only class winners or special award winners are eligible for the
      > Best of Show award. Each winner will be given a new time to make
      > their computer available for a repeated inspection for the Best of Show award.
      >
      > 7) The panel of judges will consist of the MARCH board of directors.
      > The judging will take place as a joint activity between the judges.
      > Any judging decision must have at least a two thirds majority.
      >
      > 8) Each computer will start judging by having a perfect score of 30
      > points, five points each in the following categories. The judges
      > will then subtract points in each category according to their judging
      > guidelines of which examples are given below.
      >
      > - Appearance and Condition
      > - Authenticity
      > - System Completeness
      > - Functionality
      > - Documentation
      > - Software
      >
      > a) Appearance and Condition
      >
      > The judges can deduct points for any flaw in appearance and
      > condition. Lack of functionality or non-original parts do not
      > influence the score in this category unless it changes the appearance
      > of the computer.
      >
      > b) Originality and Authenticity
      >
      > The judges can deduct points for any part of the computer that is not
      > original as built by the manufacturer, or as constructed at assembly
      > time for kits. Replacement parts must be indicated to the judges by
      > the competitor. New old stock parts will be considered to be
      > replacement parts with a lesser point deduction. A reproduction can
      > not receive full points in this category. Any consumables do not
      > have to be authentic. Any item that has questionable authenticity or
      > originality needs to have supporting documentation.
      >
      > c) System Completeness
      >
      > The judges can deduct points for any part of the computer that is
      > incomplete. A complete computer is one that includes the peripherals
      > that were originally used on the computer or typical peripherals that
      > would have been used with the computer if applicable.
      >
      > d) Functionality
      >
      > The judges can deduct points for any lack of functionality of the
      > complete computer as presented. This includes any aspect of hardware
      > or software. Original malfunction of the computer does not lead to
      > point deduction. A non-operational main processor will result in
      > zero points in this category.
      >
      > e) Documentation
      >
      > The judges can deduct points for incomplete, missing, or poor
      > condition documentation. Any documentation that was originally
      > delivered with the computer or otherwise obtained is being
      > judged. Any documentation relating to the design, construction,
      > manufacture, or delivery of the computer can be included. Third
      > party documentation is acceptable if no original documentation is
      > known to exist. Third party documentation can be beneficial if they
      > go beyond the standard documentation of the computer. Reprints or
      > later editions of documentation will result in point
      > deduction. Documentation of research conducted pertinent to the
      > entry will be considered.
      >
      > f) Software
      >
      > The judges can deduct points for the lack of software for the
      > computer, if applicable. In order to score any points, the essential
      > software to operate the computer is required to be functional. Any
      > software that has been developed for the computer either at the time
      > of computer development or at any later point will be considered, as
      > will be supporting documentation. The software does not have to be
      > run from the original media. Original media will be beneficial though
      > and can be asked to be demonstrated.
      >
      > 9) The judges will not operate the entry. The person exhibiting the
      > computer will be asked to start the computer, demonstrate the
      > functionality, the available software, and to show the
      > documentation. Any reasonable request by the judges to demonstrate
      > operation has to be fulfilled by the person showing the computer.
      >
      > 10) The judges will ask the person showing the computer to open or
      > disassemble the computer for inspection of major components within
      > reasonable limits.
      >
      > 11) If for any reason the person showing the entry can not fulfill a
      > request of a judge due to a malfunction or any lack of software,
      > documentation, or other, the entrant will be given an opportunity to
      > interrupt the inspection once and postpone completion to a later
      > point in time during the judging period.
      >
      > 12) At the end of the event at an announced place and time, the
      > awards will be given to the entrant or a representative. If the
      > prize recipient cannot receive the award in person, all shipping and
      > handling charges will have to be covered by the entrant. Should a
      > person not be present to claim the prize, the awards shall be held
      > for claim by the organizer for no later than June 1, 2010. After
      > that date the prize will be withheld and will not be re-awarded.
      >
      > -EOF-
      >
      >
      >
      >
      >
      >
      > -------------------------------------------------------------------------------------------------------------------------------------------------------------
      >
      > Here is the original set of rules and categories which were used as
      > the basis of the VCF E 7 event
      > http://www.vintage.org/vcf99/exhibit.htm
      > http://www.vintage.org/vcf99/rules
      >
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