19535Re: VCF E 7 Exhibitor Details PRELIMINARY
- Jan 11, 2011What is a "standard exhibit space" and what kind of power drop is available in said space?
--- In email@example.com, B Degnan <billdeg@...> wrote:
> This is the PRELIMINARY document
> Note the logistics may change, and I will keep on top of that and
> post updates. The official rules for exhibitors for VCF E 7 will I
> hope appear on the vintage.org web site, and midatlanticretro.org.
> The rules below are almost verbatim from the VCF 3 web site, which
> seems to be the authoritative page on the subject.
> The judges will be the MARCH BOD members.
> A primary mission of the vintage computer festival and MARCH is to
> recognize those who do vintage computer preservation. Good quality
> exhibits inspire others to get involved, and it will attract more
> people to the event. The computers themselves are the physical
> manifestation of our work in the hobby, and without them the VCF is
> just a symposia.
> There will be prizes TBD.
> Those who cannot otherwise exhibit their system can submit a
> photograph for the photo slideshow that will be displayed during the festival.
> There is a new award category - First to Smoke - First computer to go
> up in smoke or otherwise cook itself will win this prize.
> Exhibitor signup - http://www.vintage.org (not yet available). Feel
> free to send your inquiries to Bill Degnan.
> FROM vintage.org (with edits for our event)
> Vintage Computer Festival
> Vintage Computer Faire Rules and Regulations
> The Vintage Computer Faire at the Vintage Computer Festival is a
> chance for hobbyists to show off interesting or unique items in their
> computer collections, or original re-creations and simulations of
> vintage computers or vintage computer operating systems. The
> ambition of this competition is to advance the hobby of collecting,
> preserving and documenting vintage computers.
> If there's one bit of sagely advice we can give you, it's don't
> procrastinate! Get going as early as possible on your exhibit to
> give it the best chance at taking home an award.
> VCF E 7.0 is being held May 14,15 2011 at the InfoAge Science Center
> in Wall, NJ)
> Please read the rules in their entirety if you plan to participate in
> the exhibit.
> The Rules:
> 1) Each entrant shall enter no more than 2 entries for one class and
> no more than 4 entries combined in all classes for competition.
> Computers entered for display only are not eligible for awards and
> their inclusion in the exhibit is at the discretion of the
> organizer. Exhibits by MARCH board of directors members are not
> eligible for awards.
> Each entrant shall pre-register their exhibit and pay a $20
> registration fee for one standard exhibit space, due by May 14,
> 2011. If you need more than one table/space, the per table fee will
> be discounted. Entrants failing to submit their registration and fee
> will not be eligible to participate in the Faire, however exceptions
> may be made for individual circumstances.
> The VCF venue opens to exhibitors approximately 3:00PM EST on Friday,
> May 13. Entrants should be present at the VCF venue no later than
> 10:00 am to setup and prepare their exhibit. The exhibit floor opens
> to the general VCF attendance at 12:00pm. Exhibitors should be
> prepared to exhibit their entries both days of the event. Exhibitors
> must have their exhibits disassembled and removed from the VCF venue
> no later than 7:00pm on Sunday, May 15. Any exhibit not removed by
> the exhibitor will be removed by the VCF at the exhibitor's expense,
> plus a $50 handling fee.
> Exhibitors are responsible for the security of their exhibits during
> event hours. The VCF provides monitors in the exhibit area to
> oversee exhibits and prevent abuse by attendees. However, exhibitors
> should take care to properly secure easily removed elements of their exhibit.
> The exhibit area is secured during off-hours. However, exhibitors
> are encouraged to attain insurance for items that are of significant
> rarity. The Vintage Computer Festival cannot and does not provide
> such insurance.
> MARCH/VCF reserves the right to refuse any exhibits it deems inappropriate.
> 2) Each competitor's entry shall be entered in only one of the
> following classes:
> a) Home-brew, kit, or educational computer - Any vintage
> b) Manufactured microcomputer - Pre 1981
> c) Manufactured microcomputer - Post 1981
> d) Mini-computer or larger system - Any vintage
> e) Other
> 3) In each class, Best of Class, 2nd of Class, and 3rd of Class
> prizes will be awarded. If less than three entries are present in a
> class, the awards are at the discretion of the judges.
> 4) Each competition entry, regardless of it having received any other
> award is eligible to compete for any of the following special awards:
> Best Presentation Awards
> a) Best Presentation Category - Research
> b) Best Presentation Category - Completeness
> c) Best Presentation Category - Display
> d) Best Presentation Category - Creative Integration with
> Contemporary Technology
> Best Preservation Awards
> a) Best Preservation Category - Original Condition
> b) Best Preservation Category - Restoration
> c) Best Preservation Category - Recreation
> d) Best Preservation Category - Simulation
> e) Best Preservation Category - Obscurity
> Best Technology Awards
> a) Best Technology Category - Analog
> b) Best Technology Category - Non-Electronic
> People's Choice Award
> First to Smoke Award - First exhibit with a computer that produces
> smoke, sparks, or flames during the exhibit period.
> 5) Each competitor will be given a date and time at which a panel of
> judges will examine the entry. The examination is limited to no more
> than 10 minutes. The entrant or an authorized representative must be
> present at the time given. If nobody is present, the judges will
> notify the entrant of a substitute time at which they will
> return. If nobody is present at that point in time, the entry is disqualified.
> 6) Only class winners or special award winners are eligible for the
> Best of Show award. Each winner will be given a new time to make
> their computer available for a repeated inspection for the Best of Show award.
> 7) The panel of judges will consist of the MARCH board of directors.
> The judging will take place as a joint activity between the judges.
> Any judging decision must have at least a two thirds majority.
> 8) Each computer will start judging by having a perfect score of 30
> points, five points each in the following categories. The judges
> will then subtract points in each category according to their judging
> guidelines of which examples are given below.
> - Appearance and Condition
> - Authenticity
> - System Completeness
> - Functionality
> - Documentation
> - Software
> a) Appearance and Condition
> The judges can deduct points for any flaw in appearance and
> condition. Lack of functionality or non-original parts do not
> influence the score in this category unless it changes the appearance
> of the computer.
> b) Originality and Authenticity
> The judges can deduct points for any part of the computer that is not
> original as built by the manufacturer, or as constructed at assembly
> time for kits. Replacement parts must be indicated to the judges by
> the competitor. New old stock parts will be considered to be
> replacement parts with a lesser point deduction. A reproduction can
> not receive full points in this category. Any consumables do not
> have to be authentic. Any item that has questionable authenticity or
> originality needs to have supporting documentation.
> c) System Completeness
> The judges can deduct points for any part of the computer that is
> incomplete. A complete computer is one that includes the peripherals
> that were originally used on the computer or typical peripherals that
> would have been used with the computer if applicable.
> d) Functionality
> The judges can deduct points for any lack of functionality of the
> complete computer as presented. This includes any aspect of hardware
> or software. Original malfunction of the computer does not lead to
> point deduction. A non-operational main processor will result in
> zero points in this category.
> e) Documentation
> The judges can deduct points for incomplete, missing, or poor
> condition documentation. Any documentation that was originally
> delivered with the computer or otherwise obtained is being
> judged. Any documentation relating to the design, construction,
> manufacture, or delivery of the computer can be included. Third
> party documentation is acceptable if no original documentation is
> known to exist. Third party documentation can be beneficial if they
> go beyond the standard documentation of the computer. Reprints or
> later editions of documentation will result in point
> deduction. Documentation of research conducted pertinent to the
> entry will be considered.
> f) Software
> The judges can deduct points for the lack of software for the
> computer, if applicable. In order to score any points, the essential
> software to operate the computer is required to be functional. Any
> software that has been developed for the computer either at the time
> of computer development or at any later point will be considered, as
> will be supporting documentation. The software does not have to be
> run from the original media. Original media will be beneficial though
> and can be asked to be demonstrated.
> 9) The judges will not operate the entry. The person exhibiting the
> computer will be asked to start the computer, demonstrate the
> functionality, the available software, and to show the
> documentation. Any reasonable request by the judges to demonstrate
> operation has to be fulfilled by the person showing the computer.
> 10) The judges will ask the person showing the computer to open or
> disassemble the computer for inspection of major components within
> reasonable limits.
> 11) If for any reason the person showing the entry can not fulfill a
> request of a judge due to a malfunction or any lack of software,
> documentation, or other, the entrant will be given an opportunity to
> interrupt the inspection once and postpone completion to a later
> point in time during the judging period.
> 12) At the end of the event at an announced place and time, the
> awards will be given to the entrant or a representative. If the
> prize recipient cannot receive the award in person, all shipping and
> handling charges will have to be covered by the entrant. Should a
> person not be present to claim the prize, the awards shall be held
> for claim by the organizer for no later than June 1, 2010. After
> that date the prize will be withheld and will not be re-awarded.
> Here is the original set of rules and categories which were used as
> the basis of the VCF E 7 event
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