19394VCF E 7 Exhibitor Details PRELIMINARY
- Dec 27, 2010This is the PRELIMINARY document
Note the logistics may change, and I will keep on top of that and post updates. The official rules for exhibitors for VCF E 7 will I hope appear on the vintage.org web site, and midatlanticretro.org.
The rules below are almost verbatim from the VCF 3 web site, which seems to be the authoritative page on the subject.
The judges will be the MARCH BOD members.
A primary mission of the vintage computer festival and MARCH is to recognize those who do vintage computer preservation. Good quality exhibits inspire others to get involved, and it will attract more people to the event. The computers themselves are the physical manifestation of our work in the hobby, and without them the VCF is just a symposia.
There will be prizes TBD.
Those who cannot otherwise exhibit their system can submit a photograph for the photo slideshow that will be displayed during the festival.
There is a new award category - First to Smoke - First computer to go up in smoke or otherwise cook itself will win this prize.
Exhibitor signup - http://www.vintage.org (not yet available). Feel free to send your inquiries to Bill Degnan.
FROM vintage.org (with edits for our event)
Vintage Computer Festival Vintage Computer Faire Rules and Regulations The Vintage Computer Faire at the Vintage Computer Festival is a chance for hobbyists to show off interesting or unique items in their computer collections, or original re-creations and simulations of vintage computers or vintage computer operating systems. The ambition of this competition is to advance the hobby of collecting, preserving and documenting vintage computers. If there's one bit of sagely advice we can give you, it's don't procrastinate! Get going as early as possible on your exhibit to give it the best chance at taking home an award. VCF E 7.0 is being held May 14,15 2011 at the InfoAge Science Center in Wall, NJ) Please read the rules in their entirety if you plan to participate in the exhibit. The Rules: 1) Each entrant shall enter no more than 2 entries for one class and no more than 4 entries combined in all classes for competition. Computers entered for display only are not eligible for awards and their inclusion in the exhibit is at the discretion of the organizer. Exhibits by MARCH board of directors members are not eligible for awards. Each entrant shall pre-register their exhibit and pay a $20 registration fee for one standard exhibit space, due by May 14, 2011. If you need more than one table/space, the per table fee will be discounted. Entrants failing to submit their registration and fee will not be eligible to participate in the Faire, however exceptions may be made for individual circumstances. The VCF venue opens to exhibitors approximately 3:00PM EST on Friday, May 13. Entrants should be present at the VCF venue no later than 10:00 am to setup and prepare their exhibit. The exhibit floor opens to the general VCF attendance at 12:00pm. Exhibitors should be prepared to exhibit their entries both days of the event. Exhibitors must have their exhibits disassembled and removed from the VCF venue no later than 7:00pm on Sunday, May 15. Any exhibit not removed by the exhibitor will be removed by the VCF at the exhibitor's expense, plus a $50 handling fee. Exhibitors are responsible for the security of their exhibits during event hours. The VCF provides monitors in the exhibit area to oversee exhibits and prevent abuse by attendees. However, exhibitors should take care to properly secure easily removed elements of their exhibit. The exhibit area is secured during off-hours. However, exhibitors are encouraged to attain insurance for items that are of significant rarity. The Vintage Computer Festival cannot and does not provide such insurance.MARCH/VCF reserves the right to refuse any exhibits it deems inappropriate.
2) Each competitor's entry shall be entered in only one of the following classes: a) Home-brew, kit, or educational computer - Any vintage b) Manufactured microcomputer - Pre 1981 c) Manufactured microcomputer - Post 1981 d) Mini-computer or larger system - Any vintage e) Other 3) In each class, Best of Class, 2nd of Class, and 3rd of Class prizes will be awarded. If less than three entries are present in a class, the awards are at the discretion of the judges. 4) Each competition entry, regardless of it having received any other award is eligible to compete for any of the following special awards: Best Presentation Awards a) Best Presentation Category - Research b) Best Presentation Category - Completeness c) Best Presentation Category - Display d) Best Presentation Category - Creative Integration with Contemporary Technology Best Preservation Awards a) Best Preservation Category - Original Condition b) Best Preservation Category - Restoration c) Best Preservation Category - Recreation d) Best Preservation Category - Simulation e) Best Preservation Category - Obscurity Best Technology Awards a) Best Technology Category - Analog b) Best Technology Category - Non-Electronic People's Choice Award First to Smoke Award - First exhibit with a computer that produces smoke, sparks, or flames during the exhibit period. 5) Each competitor will be given a date and time at which a panel of judges will examine the entry. The examination is limited to no more than 10 minutes. The entrant or an authorized representative must be present at the time given. If nobody is present, the judges will notify the entrant of a substitute time at which they will return. If nobody is present at that point in time, the entry is disqualified. 6) Only class winners or special award winners are eligible for the Best of Show award. Each winner will be given a new time to make their computer available for a repeated inspection for the Best of Show award. 7) The panel of judges will consist of the MARCH board of directors. The judging will take place as a joint activity between the judges. Any judging decision must have at least a two thirds majority. 8) Each computer will start judging by having a perfect score of 30 points, five points each in the following categories. The judges will then subtract points in each category according to their judging guidelines of which examples are given below. - Appearance and Condition - Authenticity - System Completeness - Functionality - Documentation - Software a) Appearance and Condition The judges can deduct points for any flaw in appearance and condition. Lack of functionality or non-original parts do not influence the score in this category unless it changes the appearance of the computer. b) Originality and Authenticity The judges can deduct points for any part of the computer that is not original as built by the manufacturer, or as constructed at assembly time for kits. Replacement parts must be indicated to the judges by the competitor. New old stock parts will be considered to be replacement parts with a lesser point deduction. A reproduction can not receive full points in this category. Any consumables do not have to be authentic. Any item that has questionable authenticity or originality needs to have supporting documentation. c) System Completeness The judges can deduct points for any part of the computer that is incomplete. A complete computer is one that includes the peripherals that were originally used on the computer or typical peripherals that would have been used with the computer if applicable. d) Functionality The judges can deduct points for any lack of functionality of the complete computer as presented. This includes any aspect of hardware or software. Original malfunction of the computer does not lead to point deduction. A non-operational main processor will result in zero points in this category. e) Documentation The judges can deduct points for incomplete, missing, or poor condition documentation. Any documentation that was originally delivered with the computer or otherwise obtained is being judged. Any documentation relating to the design, construction, manufacture, or delivery of the computer can be included. Third party documentation is acceptable if no original documentation is known to exist. Third party documentation can be beneficial if they go beyond the standard documentation of the computer. Reprints or later editions of documentation will result in point deduction. Documentation of research conducted pertinent to the entry will be considered. f) Software The judges can deduct points for the lack of software for the computer, if applicable. In order to score any points, the essential software to operate the computer is required to be functional. Any software that has been developed for the computer either at the time of computer development or at any later point will be considered, as will be supporting documentation. The software does not have to be run from the original media. Original media will be beneficial though and can be asked to be demonstrated. 9) The judges will not operate the entry. The person exhibiting the computer will be asked to start the computer, demonstrate the functionality, the available software, and to show the documentation. Any reasonable request by the judges to demonstrate operation has to be fulfilled by the person showing the computer. 10) The judges will ask the person showing the computer to open or disassemble the computer for inspection of major components within reasonable limits. 11) If for any reason the person showing the entry can not fulfill a request of a judge due to a malfunction or any lack of software, documentation, or other, the entrant will be given an opportunity to interrupt the inspection once and postpone completion to a later point in time during the judging period. 12) At the end of the event at an announced place and time, the awards will be given to the entrant or a representative. If the prize recipient cannot receive the award in person, all shipping and handling charges will have to be covered by the entrant. Should a person not be present to claim the prize, the awards shall be held for claim by the organizer for no later than June 1, 2010. After that date the prize will be withheld and will not be re-awarded. -EOF--------------------------------------------------------------------------------------------------------------------------------------------------------------
Here is the original set of rules and categories which were used as the basis of the VCF E 7 event
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