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2892Re: Changes to the Hardrock qualifications and lottery for 2013

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  • bpwrlc@comcast.net
    Jun 25, 2012
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      Phil -

      We keep a comprehensive spreadsheet of everyone who has ever applied for Hardrock (and completed a qualifier), along with their result for each year  - DNS, DNF, or finish.  Two spreadsheets, actually - Charlie and I each keep one independently, so we can compare them to check for errors.  Runners are entered into the spreadsheet each year only if they are put into the lottery (and thus have been found qualified), so we do indeed have that cross check.

      - Blake

      ----- Original Message -----

      From: "Philip Murphy" <spudruns@...>
      To: "Blake P Wood" <bwood@...>
      Cc: "Ultra List" <ultra@...>, hr100@yahoogroups.com, hardrock100@..., andrea@..., bgosney@..., "bk runner" <bk.runner@...>, bpwrlc@..., cerdman@..., kernkt@..., kgordon18@..., rstrux@..., thorn@..., thorncha@...
      Sent: Sunday, June 24, 2012 9:44:16 PM
      Subject: Re: Changes to the Hardrock qualifications and lottery for 2013

      Hi Blake,
      Good initiatives and a step forward for the future of the race by the Board.
      The weighting on the DNS tickets is interesting and fair imo. With such a high value on a dns ticket now, begs the question - are qualifiers cross checked with dns 'entrants' who were on the wait list or withdrew from the wait list? Just curious?

      On Sun, Jun 24, 2012 at 11:52 AM, Wood, Blake P < bwood@... > wrote:

      Current and future Hardrockers:

      At our last Board of Directors meeting, we agreed upon a number of changes to our Hardrock qualification standards and lottery which will be effective for the 2013 running.  These may affect decisions you make long before our December lottery and potentially affect decisions you make concerning the 2012 run.

      Qualification Standards – Service Requirement:

      We will establish a service requirement for admission to the run, consisting of 8 hours service in either a) an aid station at an ultra, b) the management of an ultra, or c) work on a trail used by an ultra. Certification of the service is due by June 1, and the form describing the service must be signed by the RD of the ultra for which the service was performed. Runners on the wait list on June 1 must have their service form in if they are to be considered to take the place of subsequent withdrawls from the start list. The window for performing the service begins with the start of the previous year's Hardrock.

      Lottery Changes:

      Each year, we are faced with the difficult problem of how to choose 140 starters from nearly six times that many applicants, while still respecting the values that make Hardrock Hardrock.  The Board feels that our ideal mix of runners would be 25% first-time Hardrockers, 25% veterans (i.e. >= 5-time finishers), and 50% everyone else.  To preserve this mix, we are replacing our single weighted lottery with three weighted lottery pools, each with its own wait list:
      1.  "First-timers".  35 slots will be allocated to this lottery, which is for anyone who has never started a Hardrock. The intention is to increase the likelihood for applicants with many DNS's to get into the run.  Modeling suggests that giving applicants 2^N tickets, where N is the number of previous DNSs, will ensure that those with the most DNSs will get in, while still giving first-time applicants a chance.  “DNS” includes both those who were on the wait list and those who withdrew from either the wait list or start list.

      2.  "Veterans".  35 slots will be allocated to this lottery, which is for anyone who has five or more Hardrock finishes, with the following qualification:  an applicant who DNFs in two consecutive attempts beginning in 2012 will be placed into the "Everyone else" pool until they complete the run in a subsequent year.  Applicants will get one ticket for each previous Hardrock finish.  The number in this pool is about the same as the number of 5-time finishers bypassing the lottery in each of the past few years, and so comes close to preserving this feature.

      3.  "Everyone else". 70 slots will be allocated to this lottery, which is for anyone not in one of the previous two lotteries. The algorithm for ticket allocation will be unchanged from the current one.  Modeling suggests that the chances of being selected from this lottery will be better than under the current system.

      Runners not selected in the first two lotteries WILL NOT be rolled over into the third lottery.  If fewer than 35 "veterans" apply, the unused slots will be added to the "everyone else" pool.

      A separate wait list will be maintained for each lottery. When a runner withdraws from the start list, a runner will be taken from the wait list for the lottery from which the withdrawn runner was chosen.

      The previous year's winners will continue to bypass the lottery, but they will count against the lottery pool they would have been in.

      - Blake

      Blake Wood
      President, Hardrock Board of Directors

      [Non-text portions of this message have been removed]
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