Re: SPAM-LOW: [holistichelping] Response to Jeff and Sam/proposal development
- Samwel, Janet,
Just as follow up on this. I sent both of you a version of the proposal
several weeks. Possibly we should consider how we now stand in regards
to this proposal.
I also identified areas where I thought the report needed to be improved.
> Dear Jeff and All,many
> Great to see all of the posts during the past few days, and to "meet"
> new people who will add so much to these discussions and our activities!to be
> What you have suggested below is very important, ie that there needs
> a plan, both a "business" plan and a "processing" plan. Sam does have adraft on
> good start at a proposal, by which I mean a statement of the needs of his
> community and area which his plan is meant to address, and a first
> the goals and visions. This we have edited and Sam has indicated he willquestions
> have a budget soon.
> Kennedy, myself, you, and others have a good deal of experience abt the
> other issues and items which need to be addressed, and in fact in GRASSUP
> alone we have a good model--as well as idea of the challenges and
> which need answering--for a possible way to approach this particularimplementation).
> project (ie re processing and also proposal formulation and
> I love the idea of OVF becoming involved in the set-up of a learning
> ("Unity Center") in Mbita--you have roots in that area anyway, due toCenters.
> previous work with CISSO--and Sam has conceptualized his project as a
> possible model for other parts of Kenya, or first of a number of such
> centers, so that's a great fit re establishing a "series" of Unity
> This could be linked to what you hope to do in other areas and on otherdeveloped and
> subjects: in Kibera, Ogiek, and elsewhere. And possibly w/regard to
> GRASSUP too.
> Sam, how abt sending Jeff your proposal, or I can do that, with the one I
> have. And then thinking-discussing-acting on your questions and the way
> forward from there. What is needed to set up such a center, and then the
> crafts business Sam envisions? Since this is a big project--one with
> several or many parts--where is starting point? I agree that there are
> some "pre-cursors" which need to happen before a proposal is
> plans turn into on-the-ground realities.ground.
> However, there are also things which can happen in tandem, ie working out
> "who does what" while the concrete realities are developing on the
> So, for instance, you don't have to answer all of the questions whichmight
> come up re administration before you would get some computers and startand fit
> getting a basic set-up together (in fact, getting some of the latter in
> place might be incentive to address all of the other questions and keep
> going). However, before you are able to fully implement your project,
> clearly more processing will be needed.
> In other words, at every step along the way, there is an evolution
> between "thought" and "action", "administration" and "projectdevelopment",
> and the like. GRASSUP is a good example: we had several months of prelim
> discussions and developed a concrete proposal, then took a small
> chunk--identified as Phase 1--in which we attempted to accomplish certain
> pieces, meanwhile working out some of the administration and other issues
> we encountered along the way. We were given some funding and other
> resources--after those few months of prelim--to get the ball rolling on
> concrete actions. And then, when Phase 1 ended, we evaluated our progress
> (and were evaluated by others too), and have made adjustments within the
> context of negotiating about Phase 2 (yet to be concluded).
> With all best wishes and excitement abt the future, and look forward to
> further processing and plans put into action! Janet
> ----- Original Message -----
> From: Jeff Buderer
> To: email@example.com
> Sent: 6/19/2006 11:37:13 AM
> Subject: Re: [holistichelping] Know
> I am preceeding here in terms of offering suggestions about how it might
> be best to proceed in terms of how best to organize your effort in a
> effective way (this is not to say that I actually do it this way but
> that I would probably be more successful if I did). Regardless there
> needs to be some process of planning. In many cases the pattern I see is
> that groups simply throw together a proposal. Increasingly I seeing this
> as an ineffective as many questions need to be asked and discussed
> before any work is done on a prospoal. In any project there should be a
> starting point and series of steps to get there in terms of making
> decisions about how and when to start and why. I there needs to be a
> workflow process organized BEFORE any proposals are put together. This
> includes asking every question you can imagine in terms of developing a
> realistic proposal to set up your project. I am by no means an expert on
> this and by no means should the below be taken to be the LAW of writing
> proposal (just a potential example):
> - Who is going to be involved and at what levels?
> - What are the goals to be considered in this project?
> - What is the region of intervention and will or can it be expanded? and
> - What is the plan for sustainability in terms of organizational,
> financial and social/community considerations?
> - How could and should the project be scaled or phased...considering
> various scenarios.
> - Consider the key deliverables and task to complete and a realistic
> timeline to complete them (including the phasing of a process to answer
> these questions to start)
> - Write a compelling summary statement about the project that suits you
> needs and aspirations as well as the community needs.
> - Consider various options for funding and begin research (who will do
> this and when will it start and be completed. then how will it be
> incorporated into the project planning).
> - Site location (what possible sites are there how will this be decided
> and when will the site selection process be initiated and a final
> decision made)
> - What about the parnters?
> - Organizational documentation (are you part of a registered org and is
> it a fully accredited NGO or a CBO? if not you need to register one or
> get one to support your work). All this needs to be properly documented
> in a template/format that is familar to foundations.
> Sam, I will do my best to help in developing a workable plan to get this
> project moving and I know others here want to help but utlimately it
> will be in your hands.
> Kennedy is quite well versed not only in this process but also the key
> ecovillage concepts. He also was one of the key people that enabled
> GRASSUP to be funded in 2004.
> I suggest you and Kennedy and the rest of your team make a list similar
> to the one above and then also develop a process for making decisions as
> the process evolves (possibly you have done this already). You also need
> to come up with a values statement that should govern the process and
> help keep the focus from beginning to end. This deliberative group could
> be the board of directors itself or a implementation group of
> organizational officers that reports to the board. It might be a good
> idea to proceed step by step down the list of things after prioritizing
> the proposal development tasks. Once all the information is collected
> you can then put together the proposal and supporting documents and then
> take the steps to promote your project to relevant groups.
> > Dear Jeff, Andrius, and all,
> > I have the pleasure to inform you that I am Kenyan Citizen and living
> > in mbita. I am working in more trans-sectional community information
> > and technology improvement in mbita and Rusinga Island. I am working
> > with Rusinga Island Youth development forum initiative(RIYDFI). I am
> > an FOSS activist.
> > I also wish to tell members that I know Ken Onyango and I am ready to
> > work with Jeff in the community multi-Learning Center.This Is a
> > project we wish to explore many thoughts on ECO VILLAGE ideas .
> > Jeff go ahead and have us plan for this and you can have the plan
> > proposal for the Mult-learning center.
> > Thanks,
> > SAM