Fwd: [UPP-CAN] British PRO comtemplates destruction of records
>Resent-Date: Sun, 10 Nov 2002 11:12:28 -0700http://www.afhs.ab.ca
>X-Original-Sender: otg@... Sun Nov 10 11:12:28 2002
>From: "Lorine McGinnis Schulze" <otg@...>
>Organization: Olive Tree Genealogy
>Old-To: lorine McGinnis Schulze <otg@...>
>Date: Sun, 10 Nov 2002 13:10:03 -0500
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>Subject: [UPP-CAN] British PRO comtemplates destruction of records
>X-Mailing-List: <UPPER-CANADA-L@...> archive/latest/1615
>This was sent to me by an archivist for forwarding to
>Please read and join in the efforts to prevent this from
>Subject: [CCC] British PRO comtemplates destruction of
>I wonder if others are aware of proposals by the PRO to
>destroy some 'overseas records' due to needing more storage
>Responses are needed by the 15th of November so please do
>read to the end of this email.
>I have not been able to find any announcement on the PRO
>website, but there is a good summary on the Federation of
>Family History Societies page at:
>May I urge everyone to visit this page. You can download
>the entire proposal document using a link there. (You need
>Adobe Acrobat but that is freely available on the internet.)
>You may feel that as you do not have any 'overseas' events,
>it doesn't concern you; please look at the FFHS page anyway!
> We all know about mistakes in records, particularly copies,
>and sometimes even in originals....
>The PRO will always have 'problems' with storage space, and
>the FFHS and the Society Of Genealogists have already
>offered to take these 'spares' so they could be saved for
>checking in the future. (Sometimes copies have been
>corrected and are more accurate than originals.)
>'Overseas' includes bmd's at sea, on aircraft and hovercraft
>amongst other places!
>Please do look at the FFHS page and send a response to the
>PRO. Once the decision to destroy the records is taken they
>will be gone forever - like so many others! I understand
>that they were looking to re-house some Wills and were
>approached by the SOG with an offer of safe-keeping. When
>they looked for the Wills they realised that they had been
>destroyed 10 years ago!
>Many emails from individual 'users' could make the
>Judy L Slocum
>FFHS Website Information: Source:
>PRO CONSULTATION DRAFT OPERATIONAL
>SELECTION POLICY 18 - OVERSEAS BMD
>On 6th August 2002, the PRO published a 14 page Consultation
>Document for developing an Operational Selection Policy
>regarding Records of Registration of Births, Marriages and
>Deaths of UK citizens occurring overseas.
>The PRO invites comments on the draft document from users of
>the records or archive professionals by 15th November, 2002.
>The draft considers:
> a.. Birth and death registrations made by the Civil
> Aviation Authority. b.. Records of births, marriages and
> deaths[BMD] of Royal Navy, Army and RAF personnel made
> overseas by the Ministry of Defence. c.. Records of BMD
> and lex loci marriages [ marriages of British citizens
> overseas conducted under the law of another state] at
> British Consular Offices made by the Foreign and
> Commonwealth Office. d.. Records of BMD in states overseas
> where the UK has no consular representation made by the
> Foreign and Commonwealth Office. e.. Records of deaths on
> board offshore installations held by the DTI and
> registered by the Registrar of Shipping and Seamen. f..
> Records of births and deaths on board British civil and
> military hovercraft overseas made by the DTI and the
> Ministry of Defence. g.. Registrations of births and
> deaths on British merchant ships at sea and foreign
> merchant ships carrying passengers to or from British
> ports made by the Registrar of Shipping and Seamen. h..
> Registration of "Marriages" conducted on British
> registered merchant vessels.
>The PRO's Acquisition Policy requires it to select documents
>that are relevant to "The economic, social and demographic
>condition of the UK, as documented by the state's dealings
>with individuals, communities and organisations outside its
>own formal boundaries."
>The Policy also states that "the cost of selection and of
>storage must.be an explicit element in appraisal decisions
>and, as part of this, the rate at which the PRO acquires
>records must be carefully controlled." Consequently the
>Draft document states that where the records mentioned above
>duplicate information already held by the Registrar General,
>the PRO WILL NOT select them for permanent preservation.
>My initial comment is that it would be totally wrong to
>destroy the duplicate copies particularly as the duplicates
>have not been checked against the master copies. As family
>historians we are well aware that major differences exist
>between the local Registrars' books of Births, Marriages and
>Deaths compared with the books held by ONS, as well as the
>huge differences between Parish Register entries compared
>with the so called duplicates - the Bishop's Transcripts.
>There are certain to be differences in the overseas
>registers so to destroy the duplicate copies would result in
>significant historical information being lost. The
>duplicates must be retained not only to help check queries
>but also to stop further destruction of consular records
>that may already have been destroyed.
>The full text can be read/downloaded from:
>The FFHS Executive Committee has made its formal response
>and this follows below. But comments from Family History
>Societies and individuals will be welcomed by the PRO and
>you are strongly urged to submit them, even if you merely
>say that you agree with and support the views expressed by
>Your comments should be sent by 15th November 2002 to:
>Records Management Department,
>Public Record Office,
>Kew, Richmond, Surrey TW9 4DU
>or by e-mail to
>Lorine McGinnis Schulze
>* The Olive Tree Genealogy
>* Past Voices:Letters Home
>* USA Genealogy
>* My Family Branches
>otg@... or olivetreegen@...
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