3944Re: Searchable Filing System
- Apr 2, 2005There are a number of ways to skinning this cat. <c> Considering the
request is for a digital filing system that can link scanned documents
I'd suggest Clooz. www.clooz.com This is an electronic filing system. A
review of the program is available at www.mumford.ca/reportcard/. The
program is based on Access, price is $39.95 US. It's designed
specifically for document storage.
Alan Cassley wrote:
> Hi Ganghttp://www.afhs.ab.ca
> Can anyone help this gentleman?
> Alan Cassley
> Hello ...
> I write to ask if you or others you know may be able to provide assistance
> with the matters summarized below. If you or they do are not able to assist
> me directly, can you or they suggest who I might contact for assistance with
> this matter?
> Also, you have my agreement to post this request for assistance on a
> computerized "Bulletin Board" at ALBERTA FAMILY HISTORIES SOCIETY, if you
> believe this might help me find the assistance I seek. If you do this,
> please let me know it has been done AND advise how I can access that
> Bulletin Board. Thank you.
> I currently hold about 300 handwritten letters written between family
> members over a 75 year period. I also have many other related historic
> documents reaching back 200 years that I would like to digitize.
> What I am looking for:
> A) Someone to help me identify an off-the-shelf computer program that I
> could readily use in the following ways?
> B) ALTERNATIVELY, someone I could hire who would customize an existing
> OFF-THE-SHELF PROGRAM so that I could then use it in the following ways:
> What I expect to do and to accomplish:
> 1) I wish to type each and every letter, and to associate some key 'fields'
> with each letter, such as:
> - date of the letter
> - place where letter was written from
> - written by NAME
> - written to NAME
> - key topic or theme of the letter
> - perhaps two, three, four or five key words that would help users to
> cluster certain files/letters
> - room, of course, for the full body of the text
> - perhaps also room for a scanned (unsearchable) image of the letter itself
> - I would prefer to place each typed letter and its related tags into a
> separate file, rather than entering them all into a single file (though I'm
> open to understanding why this may not be essential or the best way to go).
> However, I would like my computer to recognize that the entire collection IS
> single/related collection for use as detailed below.
> 2) Similarly, I would like to scan-in the many related historic documents,
> one per file, and be able to attach information to each file such as:
> - date
> - origin of the document
> - description of the document
> - key interesting facts about the document
> - the scanned image itself
> - again, I would prefer to place each document in a separate file, as part
> of a collection of searchable files.
> 3) I would then like to be able to do searches on the entire collection of
> letter-files and related document-files, AND be able to printout or
> otherwise display the letters and documents that match my search criteria.
> For example:
> - list all letters that make reference to the individual John Doe or the
> city of Philadelphia or the word "chocolate."
> - then let me view and then print the documents I want
> - let me imbed a particular file/letter/document OR a particular segment of
> that file/letter/document into some other overview document that I prepare
> which summarizes the highlights of the collection AND which allows me to
> 'footnote' the source file or document which is imbedded in the overview
> Level of my own computer knowledge:
> a) I use Microsoft Word, but do not believe this has the capabilities I
> refer to.
> b) I have not used Microsoft Access ... but would be willing to learn it
> (and to pay someone to design how I could maximize the use of Access, if
> that is necessary).
> c) I use ACDSee, a database program, to file and manage a large number of
> digitized photographs.
> d) I use Family Tree Maker, a database program, to file and manage a massive
> amount of data regarding family history and genealogy
> e) I use a scanner extensively (HP5590)
> I contacted the Glenbow Museum for help with this. They suggested only that
> I type all documents into one single Word file. They did speak of a
> $100,000 program that they use for managing some of their many documents,
> but realize this would not be a reasonable purchase for an individual user
> such as myself.
> Thank you for you assistance with this matter.
> Sam Aylesworth
> Calgary, Alberta, Canada
> email: saylesworth@... <mailto:saylesworth@...>
> Phone: 403-286-9259
- << Previous post in topic Next post in topic >>