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Re: Digitization management software

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  • richardigp
    ... We have a free ECMS product that will possibly do the job. It s not open source, but it is a free license which is almost as good (possibly better). We use
    Message 1 of 18 , Oct 13, 2008
      --- In digital-text@yahoogroups.com, "yakovs" <yahoo.com@...> wrote:
      >
      > Hi,
      >
      > I am looking for a web based, pref. open source, software that can
      > manage a large scale digitization effort - multiple sites, multiple
      > objects, etc.
      >
      > I ran across this:
      >
      > http://wiki.bibalex.org/DAFWiki/index.php/Main_Page
      >
      > But it is not web based.
      >

      We have a free ECMS product that will possibly do the job.
      It's not open source, but it is a free license which is
      almost as good (possibly better).

      We use it for relatively large scale digitization ourselves
      if 150-200K pages of books, manuscripts & documents per
      month is large scale by your measure. It currently feeds two
      locations with a lot of editors respectively.

      You seem to want to solve the problem of moving gigabytes
      of content through various content processing steps, and
      know what is happening, although I don't understand
      from your request what your outputs are.

      Our outer workflow process is pretty standard stuff:
      1. Scan
      2. Image process (that gets complicated)
      3. Page Analysis & Metadata
      4. OCR, with visual inspection for missed OCR and a lot
      of garbage removal
      5. Double Proof
      6. Compare
      7. Content QA
      8. Encode Tagging
      9. Multiple-format production including print, eBooks, Online
      10.Delivery to the Consumers

      What we find in the real world is there can be often be regression
      and changes required in the real world of digitizing books
      and archive documents up to hundreds of years old, and in
      our processes anyway, its always quality that matters. So rigid
      software orchestrated workflow works for some segments of the
      work often causes more problems than it solves. You have to be
      master of the machine!

      We use the ECMS system in a number of ways. It isn't exactly
      WfMC automated workflow, but it works better than any workflow
      software we have tried or developed, and relies on a little
      collaboration, teamwork and a common metadata vocabulary. There
      is a powerful metadata editor incorporated into the product.

      We assign a genre metadata statement and a storage collection to
      each workflow step. Each collection is the output for a previous
      process,and the input for the next one. The content zig-zags
      through the system with each step linked by the storage position.

      To labour the point, the process goes like this

      1. A production editor uploads their output as genre "Scan Inputs".
      2. The image editor download those scans and works their magic.
      3. When finished they upload their package as genre "Image Outputs"
      4. OCR operators takes image outputs (so does XML tagging later,
      because the Online res images were prepared at the same time)
      5. OCR finished XML files go to genre "OCR Output"
      6. Which is picked up by two proofing editors for the dual proof
      7. Who upload their files to genre Collections Proof 1 and 2. (There are
      issues with this!)
      8. The Comparison Editors download do their proofing corrections
      and upload the tagging ready XML to genre collection Encoding.
      9. etc. you probably get the picture.

      We work in quality circles rather than as a production line where
      everyone has to be able to do everything (except for a few very
      specialist tasks) because that gives maximum flexiblity given the
      huge variety of content we have to handle.

      Anyway. The product is sitting there. It ain't perfect, but it works
      like a rocket for us, and has more features than you can throw a stick
      at. Including personal folders, system messaging, built-in online
      authoring, and all the usual stuff.

      Where it is probably different is that it is metadata driven the
      whole way but the information design approach is a bit big for this
      post.

      Interestingly (maybe) the free version can be upgraded to a full
      OAIS self-replicating digital archive, if that is really needed. This
      is operating in the DSpace territory, except it is not limited to
      scholarly works.

      This is my first post to the group so I don't want to make this
      an advertisement. That is not the (whole) objective of the response.
      If you would like to email me I will give the download location and
      you can take a look and give it a try. It's built on a Linux/Apache/
      PostgreSQL/Django stack - the best of Open source.

      Cheers

      Richard
    • Winston Atkins
      Following up on the Digitization Management Software thread, I posted a query to several lists over the summer and this reminds me that I meant to send out a
      Message 2 of 18 , Oct 14, 2008
        Following up on the Digitization Management Software thread, I posted a query to several lists over the summer and this reminds me that I meant to send out a summary of the responses. Perhaps something here will be useful; I’d be interested in learning more of Richard’s ECMS product.

        Regards,

        Winston



        Winston Atkins

        Preservation Officer

        Duke University Libraries

        Winston (at) duke.edu



        My query:

        I'm looking for recommendations for a software program to help me manage multiple digitization moving through our digitization center. In particular, I would like to find a package that will help me chart the steps for each digitization project, along with the staff resources and equipment committed to that project. I would like it to tell me, for instance, whether I've scheduled one staff member to seventy hours' scanning one week while assigning another to only twenty, or that I have two projects expecting to use the same digital camera during the same week.



        Bonus points for features such as those that give me the ability to compare estimated time with the actual time, that allows all members of the department to enter data, for a program that's easy to use, and for one that's inexpensive. What do others of you use?



        Replies, with notes (or summarizations) if included:

        ♦ Clearspace from http://www.jivesoftware.com/products/clearspace (Under review)

        ♦ docWorks from http://www.ccs-gmbh.de/ . (Has US representative) Described as a workflow software system for digital conversion projects. Not a complete project management solution of the sort I outlined; a workflow tool to take scanned images or book scanner images through the digitization process to produce METS/ALTO metadata and all open standard digital objects for long term preservation. Has a mutli-project capability to track progress and # of pages. Notes that several US libraries have used this product.

        ♦ Trac (http://trac.edgewall.org/).

        ♦ MS Project: Expensive, but otherwise it meets all your requirements: Here's a review of the 2002 version: http://www.sitepoint.com/article/project-standard-2002

        ♦ MS Project with Visio (for planning and workflow design) in *conjunction* with MS Project (for actual project management), since they can be cross-connected programmatically.

        ♦ Zoho now offers a web-based competitor (one project is free; afterwards there is an associated fee). Having used other Zoho services, I would certainly encourage exploring their Project Management module: http://www.zoho.com

        ♦ ProjectLoad. http://www.projectload.com/



        In addition, I thought the following resources looked interesting or provided useful information:

        ♦ LiquidPlanner http://www.liquidplanner.com/

        ♦ GanttProject http://ganttproject.biz/

        ♦ “Project Management Software” article on Wikipedia, including an external link to a paper comparing various project management software packages.



        What may push me towards MS Project, despite what promises to be a pretty long and jagged learning curve for me, will be our university’s reluctance to permit staff to store data on non-university servers (i.e., consider a collaboration using Google spreadsheets). While my project scheduling data won’t have the same requirements for security, privacy, and backup, where would an organization set the demarcation point? The university has established a committee to address this and I expect our policy to enable us to use third-party services within a year. For now, though, I’m learning Project.



        [Non-text portions of this message have been removed]
      • richardigp
        ... posted a query to several lists over the summer and this reminds me that I meant to send out a summary of the responses. Perhaps something here will be
        Message 3 of 18 , Oct 14, 2008
          --- In digital-text@yahoogroups.com, "Winston Atkins" <winston@...>
          wrote:
          >
          > Following up on the Digitization Management Software thread, I
          posted a query to several lists over the summer and this reminds me
          that I meant to send out a summary of the responses. Perhaps something
          here will be useful; I’d be interested in learning more of
          Richard’s ECMS product.
          >
          > Regards,
          >
          > Winston
          >
          >
          >
          > Winston Atkins
          >
          > Preservation Officer
          >
          > Duke University Libraries
          >
          > Winston (at) duke.edu
          Winston,

          I read your post but since our application doesn't provide your
          requested level of process designed orchestration, I didn't click
          send. Also there was a mixture of Project Management software and what
          may more correctly be characterized as production planning and
          reporting. I was also unsure of what activities you have - or what you
          are actually digitizing, so our very broad range of activities may be
          inappropriate.

          I am happy to provide more info on the Essential ECMS, but it doesn't
          have a programmable workflow orchestration engine - because our target
          market - SME's and other organizations in developing economies - have
          said they don't want it for a number of reasons (it's not just for
          digitization). Having said that we have an emerging set of customers
          who are requesting some type of workflow...

          What we do have in testing at the moment is a production tracking &
          reporting system, its an in-house tool at present, but we may make it
          a module for the ECMS later. It works "upside down" to what you want
          in that it doesn't have an overt planning/work allocation model. It
          goes like this:

          1. Production tickets are raised for each job on the heirarchy
          (Customer - Project - Workorder - Batch - Item/Ticket).

          2. There are (about and up to) 14 predefined activites required to get
          a Ticket through the system. Different content - different combos of
          activities.

          3. All documents/books go through complexity & page count analysis as
          we don't want to start anything for which we don't have a procedure,
          tool, method or technique. It usually works!

          3. A planning meeting (about 10 mins if nothing is going wrong) is
          held everyday to set and reset priorities and work is inducted
          appropriately. I mentioned we work in a team based organization of
          about 10 per team (scanning is external), so a batch is allocated to a
          team.

          4. Team leaders assign the activities to individuals internally.

          5. The system records the start/pause/stop for each activity and
          computes minutes per page per activity.

          6. As each activity is completed the production duration is
          accumulated, and reported as total minutes and minutes per page (our
          real business metric for production planning and forecasting).

          Because we orchestrate to the team level, we don't have the problem of
          over or under allocating work. Because we have accurate average
          planning data by document complexity, IE total work minutes available
          per day, vs. avg. work minutes per page, we can literally plan in our
          heads and in one visual interface can see the exact status of
          everything and any one thing. Historical data is what is required for
          even-tempered operations like this, and that data lets us plan,
          measure process changes and improvements, or lets us relax the
          delivery commitments if we have a batch of newbies coming on board.

          The whole thing comes out in a visual report where everyone can see
          exactly who did what and how long it took. Once tested we are even
          thinking of letting our customers see where each of their documents is
          and who is working on it, at any given time (they don't get the time
          metrics of course!).

          Our digitization work any particular day is an incredibly mixed bag of
          content: trade novels, cookbooks, poetry, academic books and articles,
          theses, newspapers and just about any other "stuff" the publishing and
          archive world can throw at us. Intermingled with that is the urgent
          stuff for things like the US presidential elections and Booker prize
          candidates.

          We have opted for a Web/Business 2.0 (excuse the term) type approach,
          which works for our team/collaboration organization.

          OK, I have to apologize for my long-windedness, but this is the stuff
          that I am really interested in and have been doing for 15 years. It's
          nice to be able to share.

          And one last note, if you are going to learn MS Project there is an
          equally complicated and ugly open source offering at
          http://www.openworkbench.org Like MS Project, I've tried it because
          the price was right, but never used it in anger.


          Richard Pipe
          www.infogridpacific.com





          >
          >
          >
          > My query:
          >
          > I'm looking for recommendations for a software program to help me
          manage multiple digitization moving through our digitization center.
          In particular, I would like to find a package that will help me chart
          the steps for each digitization project, along with the staff
          resources and equipment committed to that project. I would like it to
          tell me, for instance, whether I've scheduled one staff member to
          seventy hours' scanning one week while assigning another to only
          twenty, or that I have two projects expecting to use the same digital
          camera during the same week.
          >
          >
          >
          > Bonus points for features such as those that give me the ability to
          compare estimated time with the actual time, that allows all members
          of the department to enter data, for a program that's easy to use, and
          for one that's inexpensive. What do others of you use?
          >
          >
          >
          > Replies, with notes (or summarizations) if included:
          >
          > ♦ Clearspace from
          http://www.jivesoftware.com/products/clearspace (Under review)
          >
          > ♦ docWorks from http://www.ccs-gmbh.de/ . (Has US
          representative) Described as a workflow software system for digital
          conversion projects. Not a complete project management solution of the
          sort I outlined; a workflow tool to take scanned images or book
          scanner images through the digitization process to produce METS/ALTO
          metadata and all open standard digital objects for long term
          preservation. Has a mutli-project capability to track progress and #
          of pages. Notes that several US libraries have used this product.
          >
          > ♦ Trac (http://trac.edgewall.org/).
          >
          > ♦ MS Project: Expensive, but otherwise it meets all your
          requirements: Here's a review of the 2002 version:
          http://www.sitepoint.com/article/project-standard-2002
          >
          > ♦ MS Project with Visio (for planning and workflow design)
          in *conjunction* with MS Project (for actual project management),
          since they can be cross-connected programmatically.
          >
          > ♦ Zoho now offers a web-based competitor (one project is
          free; afterwards there is an associated fee). Having used other Zoho
          services, I would certainly encourage exploring their Project
          Management module: http://www.zoho.com
          >
          > ♦ ProjectLoad. http://www.projectload.com/
          >
          >
          >
          > In addition, I thought the following resources looked interesting or
          provided useful information:
          >
          > ♦ LiquidPlanner http://www.liquidplanner.com/
          >
          > ♦ GanttProject http://ganttproject.biz/
          >
          > ♦ “Project Management Software” article on Wikipedia,
          including an external link to a paper comparing various project
          management software packages.
          >
          >
          >
          > What may push me towards MS Project, despite what promises to be a
          pretty long and jagged learning curve for me, will be our
          university’s reluctance to permit staff to store data on
          non-university servers (i.e., consider a collaboration using Google
          spreadsheets). While my project scheduling data won’t have the same
          requirements for security, privacy, and backup, where would an
          organization set the demarcation point? The university has established
          a committee to address this and I expect our policy to enable us to
          use third-party services within a year. For now, though, I’m
          learning Project.
          >
          >
          >
          > [Non-text portions of this message have been removed]
          >
        • Richard Pipe
          ... posted a query to several lists over the summer and this reminds me that I meant to send out a summary of the responses. Perhaps something here will be
          Message 4 of 18 , Oct 14, 2008
            --- In digital-text@yahoogroups.com, "Winston Atkins" <winston@...> wrote:
            >
            > Following up on the Digitization Management Software thread, I
            posted a query to several lists over the summer and this reminds me
            that I meant to send out a summary of the responses. Perhaps something
            here will be useful; I’d be interested in learning more of
            Richard’s ECMS product.
            >
            > Regards,
            >
            > Winston


            Winston,

            I read your post but since our application doesn't provide your
            requested level of process designed orchestration, I didn't click
            send. Also there was a mixture of Project Management software and what
            may more correctly be characterized as production planning and
            reporting. I was also unsure of what activities you have - or what you
            are actually digitizing, so our very broad range of activities may be
            inappropriate.

            I am happy to provide more info on the Essential ECMS, but it doesn't
            have a programmable workflow orchestration engine - because our target
            market - SME's and other organizations in developing economies - have
            said they don't want it for a number of reasons (it's not just for
            digitization). Having said that we have an emerging set of customers
            who are requesting some type of workflow...

            What we do have in testing at the moment is a production tracking &
            reporting system, its an in-house tool at present, but we may make it
            a module for the ECMS later. It works "upside down" to what you want
            in that it doesn't have an overt planning/work allocation model. It
            goes like this:

            1. Production tickets are raised for each job on the heirarchy
            (Customer - Project - Workorder - Batch - Item/Ticket).

            2. There are (about and up to) 14 predefined activites required to get
            a Ticket through the system. Different content - different combos of
            activities.

            3. All documents/books go through complexity & page count analysis as
            we don't want to start anything for which we don't have a procedure,
            tool, method or technique. It usually works!

            3. A planning meeting (about 10 mins if nothing is going wrong) is
            held everyday to set and reset priorities and work is inducted
            appropriately. I mentioned we work in a team based organization of
            about 10 per team (scanning is external), so a batch is allocated to a
            team.

            4. Team leaders assign the activities to individuals internally.

            5. The system records the start/pause/stop for each activity and
            computes minutes per page per activity.

            6. As each activity is completed the production duration is
            accumulated, and reported as total minutes and minutes per page (our
            real business metric for production planning and forecasting).

            Because we orchestrate to the team level, we don't have the problem of
            over or under allocating work. Because we have accurate average
            planning data by document complexity, IE total work minutes available
            per day, vs. avg. work minutes per page, we can literally plan in our
            heads and in one visual interface can see the exact status of
            everything and any one thing. Historical data is what is required for
            even-tempered operations like this, and that data lets us plan,
            measure process changes and improvements, or lets us relax the
            delivery commitments if we have a batch of newbies coming on board.

            The whole thing comes out in a visual report where everyone can see
            exactly who did what and how long it took. Once tested we are even
            thinking of letting our customers see where each of their documents is
            and who is working on it, at any given time (they don't get the time
            metrics of course!).

            Our digitization work any particular day is an incredibly mixed bag of
            content: trade novels, cookbooks, poetry, academic books and articles,
            theses, newspapers and just about any other "stuff" the publishing and
            archive world can throw at us. Intermingled with that is the urgent
            stuff for things like the US presidential elections and Booker prize
            candidates.

            We have opted for a Web/Business 2.0 (excuse the term) type approach,
            which works for our team/collaboration organization.

            OK, I have to apologize for my long-windedness, but this is the stuff
            that I am really interested in and have been doing for 15 years. It's
            nice to be able to share.

            And one last note, if you are going to learn MS Project there is an
            equally complicated and ugly open source offering at
            http://www.openworkbench.org Like MS Project, I've tried it because
            the price was right, but never used it in anger.


            Richard Pipe
            www.infogridpacific.com

            >
            >
            > Winston Atkins
            >
            > Preservation Officer
            >
            > Duke University Libraries
            >
            > Winston (at) duke.edu
            >
            >
            >
            > My query:
            >
            > I'm looking for recommendations for a software program to help me
            manage multiple digitization moving through our digitization center.
            In particular, I would like to find a package that will help me chart
            the steps for each digitization project, along with the staff
            resources and equipment committed to that project. I would like it to
            tell me, for instance, whether I've scheduled one staff member to
            seventy hours' scanning one week while assigning another to only
            twenty, or that I have two projects expecting to use the same digital
            camera during the same week.
            >
            >
            >
            > Bonus points for features such as those that give me the ability to
            compare estimated time with the actual time, that allows all members
            of the department to enter data, for a program that's easy to use, and
            for one that's inexpensive. What do others of you use?
            >
            >
            >
            > Replies, with notes (or summarizations) if included:
            >
            > ♦ Clearspace from
            http://www.jivesoftware.com/products/clearspace (Under review)
            >
            > ♦ docWorks from http://www.ccs-gmbh.de/ . (Has US
            representative) Described as a workflow software system for digital
            conversion projects. Not a complete project management solution of the
            sort I outlined; a workflow tool to take scanned images or book
            scanner images through the digitization process to produce METS/ALTO
            metadata and all open standard digital objects for long term
            preservation. Has a mutli-project capability to track progress and #
            of pages. Notes that several US libraries have used this product.
            >
            > ♦ Trac (http://trac.edgewall.org/).
            >
            > ♦ MS Project: Expensive, but otherwise it meets all your
            requirements: Here's a review of the 2002 version:
            http://www.sitepoint.com/article/project-standard-2002
            >
            > ♦ MS Project with Visio (for planning and workflow design)
            in *conjunction* with MS Project (for actual project management),
            since they can be cross-connected programmatically.
            >
            > ♦ Zoho now offers a web-based competitor (one project is
            free; afterwards there is an associated fee). Having used other Zoho
            services, I would certainly encourage exploring their Project
            Management module: http://www.zoho.com
            >
            > ♦ ProjectLoad. http://www.projectload.com/
            >
            >
            >
            > In addition, I thought the following resources looked interesting or
            provided useful information:
            >
            > ♦ LiquidPlanner http://www.liquidplanner.com/
            >
            > ♦ GanttProject http://ganttproject.biz/
            >
            > ♦ “Project Management Software” article on Wikipedia,
            including an external link to a paper comparing various project
            management software packages.
            >
            >
            >
            > What may push me towards MS Project, despite what promises to be a
            pretty long and jagged learning curve for me, will be our
            university’s reluctance to permit staff to store data on
            non-university servers (i.e., consider a collaboration using Google
            spreadsheets). While my project scheduling data won’t have the same
            requirements for security, privacy, and backup, where would an
            organization set the demarcation point? The university has established
            a committee to address this and I expect our policy to enable us to
            use third-party services within a year. For now, though, I’m
            learning Project.
            >
            >
            >
            > [Non-text portions of this message have been removed]
            >
          • John Vandenberg
            ... You might find that setting up a Wiki will meet your needs both to orchestrate the digitisation efforts, and possibly also to actually be a platform for
            Message 5 of 18 , Oct 14, 2008
              On Thu, Aug 14, 2008 at 2:51 AM, yakovs <yahoo.com@...> wrote:
              > Hi,
              >
              > I am looking for a web based, pref. open source, software that can
              > manage a large scale digitization effort - multiple sites, multiple
              > objects, etc.
              >
              > I ran across this:
              >
              > http://wiki.bibalex.org/DAFWiki/index.php/Main_Page
              >
              > But it is not web based.

              You might find that setting up a Wiki will meet your needs both to
              orchestrate the digitisation efforts, and possibly also to actually be
              a platform for digitisation. A wiki can be a very flexible project
              management tool, with project members recording their progress on
              pages that describe each task. I am an admin on Wikisource, which
              uses wiki technology to do both.

              As an example of doing digitisation using wiki software, here is this
              months digitisation project on Wikisource

              http://en.wikisource.org/wiki/Index:Aristotelous_peri_psuxes.djvu

              Pages of OCR text are automatically upload to the system, and are
              automatically colored to indicate the status of the page, being
              "problematic", "not proofread", "proofread" and "verified".

              This uses an extension to the mediawiki software called "Proofread Page"

              http://www.mediawiki.org/wiki/Extension:Proofread_Page

              --
              John Vandenberg
            • rickbarry@aol.com
              Apologies to the list for those already familiar with digital -- most commonly, even if technically incorrectly, termed electronic -- records management
              Message 6 of 18 , Oct 15, 2008
                Apologies to the list for those already familiar with digital -- most
                commonly, even if technically incorrectly, termed "electronic" -- records
                management requirements, which as far as I can see from the digest have not been part
                of this discussion. Those people need not read further.

                While the products of interest to this list are often to meet specific
                needs, it may be a good time to raise the subject of if/how such products may fit
                into ECM suites more generally to ensure or at least consider enterprise
                records management requirements, which is a rigorous form of information/content
                management. And some enterprise systems may already include services that are
                being sought by members of this group. E.g., some ECM systems include
                significant workflow facilities. If that is the case, it might be worthwhile
                considering whether, even if something more narrowly defined would better meet your
                requirements, if on balance what is provided in an existing organizational
                ECM system might do the trick, with the added benefit that it supports
                recordkeeping requirements and their treatment in the enterprise business
                process/information/IT architecture. It could also be a way to get more attention from
                the CIO/IT boss.

                I notice that Winston's requirements and responses thereto seem to not
                include any relating to recordkeeping/records management. Similarly, the
                discussion of standards does not include any reference to electronic records
                management standards. Indeed, Winston's needs may be sufficiently narrowly defined
                that recordkeeping requirements may not be necessary. But it's a good idea to
                check in with among other possible stakeholders in such projects, because, in
                most cases, digital documents are also private, non-profit or public records.
                In some cases they can be all of those, e.g., for records related to a
                university contract with a private sector company using DoD or other federal grant
                funds. More generally, this is true for legal, historical and best-practice
                reasons. (Where born-digital records are not printed to paper at all, those
                too are organizational records.) Unless paper versions of these records are
                retained, digital versions become corporate/institutional records. If paper
                records are retained, they can trump digital versions in court discovery
                judgments, a reason for considering destruction of paper after scanning or other
                digital preservation, iff the management and disposition of the digitized records
                meet minimal recordkeeping requirements. In many cases, storage/human/office
                furniture savings related to destruction of paper copies are also used as
                part of the budgetary justification for scanning or other projects that create
                digital records.

                Thus, it becomes important for any digitization project to take account of
                recordkeeping standards. In the US, the commonly used standard for this purpose
                is the DoD 5015.2 Records Management Application standard
                _http://jitc.fhu.disa.mil/recmgt/_ (http://jitc.fhu.disa.mil/recmgt/) where the standard and
                related documents can be accessed. It is not an end-all standard. However, it
                includes a basic set of mandatory requirements as well as others for
                non-mandatory, privacy/FOIA and special DoD classified records requirements. There
                are other more rigorous European ones such as MoReq ( Model Requirements
                Specification for the Management of Electronic Records)
                _http://www.rmworkshop.org.uk/delegate/objectives.asp_
                (http://www.rmworkshop.org.uk/delegate/objectives.asp) proposed as a EU standard and encouraged by AIIM there
                _http://www.rmworkshop.org.uk/delegate/objectives.asp_
                (http://www.rmworkshop.org.uk/delegate/objectives.asp) . While the DoD standard is required of all records
                maintained in DoD, it has been applied to all Federal agencies by the Archivist of
                the US and is used in state and local governments and in the private/public
                sectors as well on a voluntary basis as it is elsewhere internationally.

                One of the big plusses of 5015.2 is that there is an ongoing DoD
                testing/certification/recertification process and related product register
                _http://jitc.fhu.disa.mil/recmgt/register.html_
                (http://jitc.fhu.disa.mil/recmgt/register.html) that includes several ECM and other products that meet the 5015 minimal
                and some the extended specifications. These include such vendors as EMC
                Documentum, IBM, Laserfiche, OpenText and Oracle to mention a few. Thus, if an
                organization is already using a EDM/ECM product from one of the compliant
                organizations, it might involve only an upgrade rather than a wholly new system,
                another consideration in any selection process. For example, MS Sharepoint has
                a 5015 Add-On package.

                Again, these considerations may or may not apply to any particular IT issue
                raised on this list. And they will be more important in some organizations
                than others. But it is a subject that I haven't seen discussed on this list, so
                I thought this might be as good a time as any to raise it.

                Regards,

                Rick Barry
                _www.mybestdocs.com_ (http://www.mybestdocs.com/)




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                Messages In This Digest (4 Messages)

                1a.
                _Re: Digitization management software_ (mip://10154b10/default.html#1a)
                From: Winston Atkins
                1b.
                _Re: Digitization management software_ (mip://10154b10/default.html#1b)
                From: Richard Pipe
                1c.
                _Re: Digitization management software_ (mip://10154b10/default.html#1c)
                From: John Vandenberg
                1d.
                _Re: Digitization management software_ (mip://10154b10/default.html#1d)
                From: richardigp

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                Messages

                1a.
                _Re: Digitization management software _
                (http://groups.yahoo.com/group/digital-text/message/389;_ylc=X3oDMTJxMmJlcXJkBF9TAzk3MzU5NzE1BGdycElkAzIxMTQ2MTc5BGd
                ycHNwSWQDMTcwNTIwODY4NQRtc2dJZAMzODkEc2VjA2Rtc2cEc2xrA3Ztc2cEc3RpbWUDMTIyNDA2M
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                Posted by: "Winston Atkins" _winston@... _
                (mailto:winston@...?Subject= Re:%20Digitization%20management%20software) _winston3atkins _
                (http://profiles.yahoo.com/winston3atkins)
                Tue Oct 14, 2008 5:25 am (PDT)
                Following up on the Digitization Management Software thread, I posted a
                query to several lists over the summer and this reminds me that I meant to send
                out a summary of the responses. Perhaps something here will be useful; I’d be
                interested in learning more of Richard’s ECMS product.

                Regards,

                Winston

                Winston Atkins

                Preservation Officer

                Duke University Libraries

                Winston (at) duke.edu

                My query:

                I'm looking for recommendations for a software program to help me manage
                multiple digitization moving through our digitization center. In particular, I
                would like to find a package that will help me chart the steps for each
                digitization project, along with the staff resources and equipment committed to
                that project. I would like it to tell me, for instance, whether I've scheduled
                one staff member to seventy hours' scanning one week while assigning another
                to only twenty, or that I have two projects expecting to use the same digital
                camera during the same week.

                Bonus points for features such as those that give me the ability to compare
                estimated time with the actual time, that allows all members of the
                department to enter data, for a program that's easy to use, and for one that's
                inexpensive. What do others of you use?

                Replies, with notes (or summarizations) if included:

                ♦ Clearspace from _http://www.jivesofthttp://wwhttp://wwhttp://www_
                (http://www.jivesoftware.com/products/clearspace) (Under review)

                ♦ docWorks from _http://www.ccs-http://w_ (http://www.ccs-gmbh.de/) . (Has
                US representative) Described as a workflow software system for digital
                conversion projects. Not a complete project management solution of the sort I
                outlined; a workflow tool to take scanned images or book scanner images through
                the digitization process to produce METS/ALTO metadata and all open standard
                digital objects for long term preservation. Has a mutli-project capability to
                track progress and # of pages. Notes that several US libraries have used this
                product.

                ♦ Trac (_http://trac.http://trhttp_ (http://trac.edgewall.org/) ).

                ♦ MS Project: Expensive, but otherwise it meets all your requirements:
                Here's a review of the 2002 version:
                _http://www.sitepoinhttp://www.sithttp://www.sitephttp:_ (http://www.sitepoint.com/article/project-standard-2002)

                ♦ MS Project with Visio (for planning and workflow design) in *conjunction*
                with MS Project (for actual project management), since they can be
                cross-connected programmatically.

                ♦ Zoho now offers a web-based competitor (one project is free; afterwards
                there is an associated fee). Having used other Zoho services, I would certainly
                encourage exploring their Project Management module: _http://www.zoho.htt_
                (http://www.zoho.com/)

                ♦ ProjectLoad. _http://www.projectlhttp://w_ (http://www.projectload.com/)

                In addition, I thought the following resources looked interesting or
                provided useful information:

                ♦ LiquidPlanner _http://www.liquidplhttp://www_
                (http://www.liquidplanner.com/)

                ♦ GanttProject _http://ganttprojecthttp:_ (http://ganttproject.biz/)

                ♦ “Project Management Software” article on Wikipedia, including an external
                link to a paper comparing various project management software packages.

                What may push me towards MS Project, despite what promises to be a pretty
                long and jagged learning curve for me, will be our university’s reluctance to
                permit staff to store data on non-university servers (i.e., consider a
                collaboration using Google spreadsheets)What may push me towards MS Project, despite
                what promises to be a pretty long and jagged learning curve for me, will be
                our university’s reluctance to permit staff to store data on non-university
                servers (i.e., consider a collaboration using Google spreadsheets)<WBR>. While
                my project scheduling data won’t have the same requirements for s

                [Non-text portions of this message have been removed]



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                1b.
                _Re: Digitization management software _
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