minutes from 10/12 meeting
- hey everyone! here are the minutes from our last meeting - sorry for
taking a few extra days to get them out. have a great weekend!
In Attendance: Kelly, Jamez, Jeremiah
What Hours Will The Zine Library Be Open?
-Ultimately, this will need to be somewhat dependent on how many
volunteers we have
-Upon opening, it will be weekends only: Saturday 11-7 and Sunday 1-5
-We'll survey people who come in about what weeknight(s) we should be
open, and adapt the schedule within a reasonable timeframe
-It can also be open by appointment, whenever Kelly or Jamez (or
anyone else) is around.
-Question: what will volunteer shifts be?
Zine Doubles & Sales
-There was discussion of whether we should actually make copies of
every zine we have. We decided that the answer is no, at least for
the time being.
-A possible project would be to compile a list of zinesters' contact
info, making it easier to gain replacement copies if that's needed.
-It was decided that all doubles are going to be sold. There are
quite a lot of them already, and this should provide some revenue for
-Question: Should those of us who make zines donate some copies for
sale? This was debated, but needs to be discussed again before a
decision is made.
Zine Check Out Procedures
-There will not be any membership fees or deposits required.
-People will be allowed to remove zines from the library after they
have come in 3 times. There will be a self sign-in system to track
attendance, and contact info (phone or e-mail) will be requested when
someone begins checking out items.
-Zines will be due back in 2 weeks, and nothing new may be checked
out by people with outstanding items. (Idea: We should have a
deposit box, so that zines may be returned at any time. What form
should that take exactly?)
-If a person loses or damages a zine while it is in their possession,
they will be asked to pay for it. If, for any reason, they are
unable to do so, they can "pay" by working cataloging zines or
something like that. If this happens 3 times, that person may no
longer check out items.
Soliciting Zines for the Library
-No zines will be solicited for the purpose of sale.
-Solicitations for the library collection can be made on individual
bases. We are not buying, only accepting donations. We can also put
out flyers to request donations.
-When the library is open, we can keep track of zines that people
request/look for, which are not in our collection, and try to obtain
them. We can also work on filling in gaps in series that we have.
-Anyone who donates zines through the mail should receive a response
Returning Zines to Their Original Owners
-No zines will be returned. Only donate zines that you are willing
to give up permanently!
-If there are zines that you want to keep, consider making copies and
giving one set to the library.
-Since this decision had not been made previously, if you have
already donated anything that you think you'd like back, let Kelly
know and/or come to retrieve it as soon as possible.
Keyword/Location List Review
-Decisions were made to add the keywords: feminism, religion, and
rape. Punk was suggested but will not be added.
-"How to" will become "How to/D.I.Y", and "Grammar Q&A/Word
Watchers/Word Play" will become "Grammar/Vocabulary".
"Read" Columns for Collective Members
-These columns allow you to mark which of the zines in the library's
collection you have read, for your own personal tracking and so that
people can ask questions effectively.
-Anyone who wants a column should let Kelly know, and she'll add one
-The zine database is too large to fit on a floppy disk (for backup
or transfer to the laptop). A CD has not yet been tried, but it may
require a Zip drive. (Is this something that anyone has?)
-The laptop (IBM Thinkpad) was checked and it definitely works. It
is running Windows 95 and has CD and floppy drives.
Random Other Stuff
-Kelly is expecting a significant donation of zines in the mail
-Jeremiah has been working on a ramp to make the space wheelchair-
accessible, and that is still in progress.
-Breakdown has offered us a financial partnership, which would allow
us to use their status as a nonprofit to apply for grants, etc. They
are also willing to provide us with a page on their website to be
used until we are able to develop our own.
-The combination for the lock (Paul)
-Boxes, cereal or otherwise everyone please save these.
-Space heater (Mark, are you still able to donate one?)
-New glass for the bottom pane of the side window
-Coffeepot (Paul?) and hot pot (Jenni?)
-Display Shelf (Paul)
-Lights for the outside of the building
-Path markers for the side yard (Paul or Morgan?)
-The next meeting will be on Sunday, October 26th at 7:30pm. Again,
it will be held at 111 W Archer Pl (in the Baker neighborhood).
-In that meeting, we will discuss the remaining questions from the
above discussions, as well as any other agenda items that anyone
-It has been suggested that we also go ahead and set an opening date,
figure out what exactly needs to happen