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399Fw: Oracle user group in Alabama

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  • Jim Hill
    Oct 28, 2009
    There is a new Oracle User Group forming in the Huntsville area.  If you know anyone up there who might be interested, please forward this info on to them.
     
    Thanks.
    Jim Hill

    ----- Forwarded Message ----
    From: "Morgan, Lonnie" <Lonnie.Morgan@...>
    To: Jim Hill <jfordhill@...>
    Sent: Wed, October 28, 2009 9:43:35 AM
    Subject: RE: Oracle user group in Alabama

    Jim,

    Here is our announcement flyer. Not sure if you have people traveling from this area to attend CAOUG meetings, but if they do, feel free to pass this on.

    Thanks,

    Lonnie Morgan (CONTRACTOR)
    Senior Database Administrator
    CALIBRE
    lonnie.morgan@...<mailto:lonnie.morgan@...>
    phone: 256-217-1680
    www.calibresys.com<http://www.calibresys.com/>
    ________________________________
    From: Morgan, Lonnie
    Sent: Monday, October 05, 2009 8:55 AM
    To: Jim Hill
    Subject: RE: Oracle user group in Alabama

    Thanks again Jim! We’ll keep you posted…

    Lonnie Morgan (CONTRACTOR)
    Senior Database Administrator
    CALIBRE
    lonnie.morgan@...<mailto:lonnie.morgan@...>
    phone: 256-217-1680
    www.calibresys.com<http://www.calibresys.com>

    From: Jim Hill [mailto:jfordhill@...]
    Sent: Saturday, October 03, 2009 12:14 AM
    To: Morgan, Lonnie
    Subject: Re: Oracle user group in Alabama

    Lonnie,

    I'm excited for you.  Please let me know when you get your event scheduled.  I'd like to mention it to our group.  I think we have some people on our mailing list from up your way.

    We usually coordinate the meal.  That way we can make sure we have variety and quality.  One thing we always try to do is remember the vegetarians.  With the number of Indians who work with Oracle, there are always a few vegetarians in the crowd.

    We just tell the caterer that a vendor will be paying for the lunch and ask them how it should be handled.  Sometimes they want a call with a credit card number prior to delivering the food and sometime they just want someone to meet them there with payment.  They usually don't mind you changing the headcount until about lunch on the day before the event.

    We almost never rent a facility.  There is almost always a member whose company is happy to provide a facility and the group members seem to prefer meeting at the local companies places of business.  Things to watch out for:
    1) You will need computer projection
    2) It's nice to have an audio system
    3) The vendor may need Internet access
    4) Free parking is preferred
    5) Strict security can be a problem
    6) Food from an outside caterer should not be restricted

    We have had a few occasions where a vendor has preferred renting a facility, but those have been rare.

    I hope this info is helpful.

    Sincerely,
    Jim Hill

    ________________________________
    From: "Morgan, Lonnie" <Lonnie.Morgan@...>
    To: Jim Hill <jfordhill@...>
    Sent: Friday, October 2, 2009 12:24:42 PM
    Subject: RE: Oracle user group in Alabama

    Jim,

    Thanks a again for your answers (below). We are putting the framework into place. Our new website is http://www.rcoug.org

    We have been in touch with both the IOUG & Oracle and are looking to get an event going in early 2010 (Jan?)

    I did have a few other questions:

    1. When a vendor pays for lunch, do you coordinate where the food comes from and how the bill is paid? Or does the vendor handle this all on their own and just show up the day of the event with the food? I assume you just give them an estimated count on attendees.

    2. Same for the facility. If we have a vendor pay for rental space (i.e. hotel conf room), do you just tell them what hotel, estimated # of attendees, & what day and they handle the rest?

    I think my company is going to pay for the rental space this time around, but I want to start planning for the next quarterly meeting already.

    Lonnie Morgan (CONTRACTOR)
    Senior Database Administrator
    CALIBRE
    lonnie.morgan@...<mailto:lonnie.morgan@...>
    phone: 256-217-1680
    www.calibresys.com<http://www.calibresys.com/>
    ________________________________________
    From: Jim Hill [jfordhill@...<mailto:jfordhill@...>]
    Sent: Tuesday, August 04, 2009 12:37 AM
    To: Morgan, Lonnie
    Subject: Re: Oracle user group in Alabama

    Excellent questions.  See answers below.  Don't hesitate to ask for clarification.

    ________________________________
    From: "Morgan, Lonnie" <Lonnie.Morgan@...<mailto:Lonnie.Morgan@...>>
    To: Jim Hill <jfordhill@...<mailto:jfordhill@...>>
    Sent: Monday, August 3, 2009 8:34:52 AM
    Subject: RE: Oracle user group in Alabama

    Thanks Jim!

    Here are my questions:

    1. Is the BHAM group incorporated?

    Nope.  We decided it was too much trouble for the benefits.  Due to our operating model, it isn't necessary.

    2. Do you collect dues? If so, how much? Also, if so, how do you handle paying taxes?

    No dues.  Just subscribe to the mailing list and you are in.  Come to the events if you want.

    3. Is the group using a board of directors (pres, vp, sec, tres)? If so, how did you go about having the first election?

    This usually isn't hard because you usually have a handful of dedicated volunteers.  We have found that we didn't need traditional officers, but rather people to head up the functions you need to accomplish.  Here's what we found we needed: 1) A leader to keep things going, help the group determine its direction, be the communication focal point, etc.  2) An event coordinator, 3) A facilities coordinator, 4) a web presence director

    The more critical thing is to determine how new officers will be selected and how the transition will work.  We didn't do a good job of this and I've been leading the group for about 12 years now.

    4. How hard has it been to get vendors/speakers for your events?

    This isn't hard at all.  The most critical thing is to realize that you have something that is very valuable to vendors: your targeted contacts.  That is like gold to them and they will pay for events just to get at your contacts.

    Here are our rules:  a) Our list is never sold or given away, b) the vendor only gets contact info for those who come to the event and choose to give their information, c) the vendor must pay for lunch and we encourage them to bring some give-aways.

    We also have presentations by members and those are "bring a sack lunch" events OR another vendor will sponsor the lunch.  The sponsoring vendors for these member presentations are often recruiting companies.


    5. How hard has it been to pay for rental space and catering?
    We never pay for the facility.  It is always donated by some member's company or organization.  Sometimes the vendor will choose to pay for a facility.

    6. Do you use the IOUG insurance program?
    No.  We have no need of it (as far as I know).

    I don't have a doubt that there will be interest in starting a group here. I just want to make sure I understand what I am getting myself into by volunteering to get the process going.

    Lonnie Morgan (CONTRACTOR)
    Senior Database Administrator
    CALIBRE
    lonnie.morgan@...<mailto:lonnie.morgan@...><mailto:lonnie.morgan@...<mailto:lonnie.morgan@...>>
    phone: 256-217-1680
    www.calibresys.com<http://www.calibresys.com/>
    ________________________________________
    From: Jim Hill [jfordhill@...<mailto:jfordhill@...><mailto:jfordhill@...<mailto:jfordhill@...>>]
    Sent: Friday, July 31, 2009 10:13 PM
    To: Morgan, Lonnie
    Subject: Re: Oracle user group in Alabama

    Sure Lonnie.  Send me any questions you have or call me on my cell any time: 205.876.5699.

    ________________________________
    From: "Morgan, Lonnie" <Lonnie.Morgan@...<mailto:Lonnie.Morgan@...><mailto:Lonnie.Morgan@...<mailto:Lonnie.Morgan@...>>>
    To: "jfordhill@...<mailto:jfordhill@...><mailto:jfordhill@...<mailto:jfordhill@...>>" <jfordhill@...<mailto:jfordhill@...><mailto:jfordhill@...<mailto:jfordhill@...>>>
    Sent: Friday, July 31, 2009 12:43:53 PM
    Subject: Oracle user group in Alabama

    Jim,

    I picked up your email from the IOUG website. I am a DBA in Huntsville and unfortunately we do not have a local Oracle User Group. I was looking to get one started and was hoping that I could ask you a few questions about the Central Alabama group.

    Let me know if I can pose a few "HOW TO" questions to you or someone else in the group there.

    Thanks for your time.

    Lonnie Morgan (CONTRACTOR)
    Senior Database Administrator
    CALIBRE
    lonnie.morgan@...<mailto:lonnie.morgan@...><mailto:lonnie.morgan@...<mailto:lonnie.morgan@...>><mailto:lonnie.morgan@...<mailto:lonnie.morgan@...><mailto:lonnie.morgan@...<mailto:lonnie.morgan@...>>>
    phone: 256-217-1680
    www.calibresys.com<http://www.calibresys.com/>