I love the discussion about PVPs. It not a matter of should you have one or
not that is the issue. Someone or a group of people need to be responsible
for the program that is presented to the members and guests each week. It's
how that job is performed that matters.
I had the opportunity to serve as PVP in two chapters, as well as a Chapter
The last time I was a PVP was in 1997 and 1998 while in the Alexandria
Harmonizers. Before beginning my tour, the music team and I came to an
understanding about the conduct of our meetings. The job of the PVP was to
put the music team's program before the membership each week. We did have
quartet activities. We did conduct our business meetings. We did take the
time to welcome guests. We even did some hospital sings on meeting nights.
We did do all the things we needed and wanted to do each week. We did all
that and had outstanding and high quality time when our music team had us
for their portions of the evening. We did all that because we planned what
we wanted to do and when. We worked together not apart.
In 1997, I was awarded the chapter's Spirit of Harmony Award,* *which is
given to a Harmonizer who during the year best exemplified the fundamental
Society qualities of congeniality and good character and who worked hardest
to encourage participation in vocal harmony by Chapter visitors and
members. I won that because I knew what my job was: To make the program
run smoothly; have fun; and make people feel welcome.
I continues as PVP the following year. "Our" program was so successful that
we won the International Chorus Championship in 1998, and we did not just
get on the risers and rehearse for three hours straight each week. We were
a chapter, not just a chorus.
You can have a PVP; a good mix of activities; and a have solid music
program. You can do this if the PVP remembers that the primary job is to
deliver the music team's program. It's not the PVP's program. He just
delivers it in a smooth series of events. There is time for everything each
week if the music team and the PVP work as a team.
PVPs can learn to do things save time and to keep business portions of the
meetings short by making announcements from the risers during the rehearsals
when there are breaks in the action up front. When some points of the
music were being discussed up front by the music team. I would announce in
a loud voice, "While there's a break in the action...", and then make a
quick announcement. When I knew that someone else needed to make a quick
announcement, I would tell them to be prepared if I called on them during
such times. Many times I could get through all the announcements before
the business portion of the meeting and not have to take up time during the
business portion of the meetings. The PVP can let the music team know in
advance that he would like a certain activity, and let the music team be a
part of it (Push out quartets, novice quartet contests, etc.). I was
always flexible. The dynamics of what's going up front dictates what the
PVP does. Again, it's the music team's program.
Another reason for greater productivity each week was that we did not spend
each session with the music team going over the material again and again and
again. The sessions with the music team didn't waste time in fixing
problems over and over. The members were prepared. They spend some of
their "hobby" time away from the rehearsal hall working on their "hobby".
Our rehearsals were to enhance what the music team taught us, and what we
worked on at home. It wasn't always gold medal performances each week, but
the incentive was to make it better each week, not just go over something
for the sake of going over something.
Whether your chapter has a PVP or not, the same duties need to be performed
by someone or a group, and it's got to be done in harmony with all parties
concerned in the care and feeding of the existing members and potential
members. New members will tend to remain if they don't see in-fighting to
"run" the chapter and rehearsals. You have to show people that you're
organized. You have to show people that the organization knows what it's
So the bottom line is make sure your organization is in fact organized.
Plan the work. Work the plan. Be flex. Have fun.
Tampa, FL Chapter
Past PVP, Alexandria VA Chapter
Past Pres and PVP, Norfolk VA Chapter
Past M-AD VP Contest and Judging
Certified Contest Administrator
[Non-text portions of this message have been removed]