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Kitka Seeks Part-Time Office Help in Oakland, CA

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  • Ken Malucelli
    Forwarding for dear friend Shira Cion and her excellent a cappella organization. PLEASE DO NOT RESPOND TO ME. THX. If you or someone you know fits this bill,
    Message 1 of 1 , Mar 16, 2012
      Forwarding for dear friend Shira Cion and her excellent a cappella organization.


      If you or someone you know fits this bill, please contact her directly: kitka@...


      Begin forwarded message:

      Kitka Seeks Part-Time Office Help in Oakland, CA 

      Kitka is seeking a part-time Directors' Assistant/Office Manager. This is an ideal position for someone embarking on a career in non-profit arts management.

      Responsibilties include:
      * Answering phones, managing incoming and outgoing e-mail and postal mail

      * Maintaining office files and archives

      * Handling bank deposits, A/P and A/R in Quickbooks

      * Maintaining and generating reports from Filemaker Pro contact database

      * Maintaining ensemble master calendar

      * Maintaining office equipment and systems

      * Monitoring office supplies and CD inventory

      * Upgrading and updating website

      * Processing concert ticket, CD, and publication orders; workshop registrations and donations

      * Servicing retail and wholesale CD accounts

      * Serving as liaison with guest artists, concert presenters, and Board members

      * Assisting with concert/tour booking and management 

      * Researching funders, assisting with grant writing and reporting

      * Assisting with concert and recording production
      * Recruiting, training, and supervising volunteers

      * Running errands as needed

      * Supporting Kitka's executive director, music director, and singers in special marketing, community outreach, development, event production, and artistic program projects as needed

      * Documenting administrative procedures

      * Occasional evening and/or weekend work staffing local concerts and events required

      * Excellent Macintosh computer skills (comfortable working with/ability to quickly learn Filemaker Pro, Quickbooks, Excel, Word, and various email, graphics, and web design programs)

      * Energetic, upbeat and flexible personality

      * Ability to learn quickly

      * Excellent written and interpersonal communication skills

      * Ability to think creatively and analytically to solve problems

      * Ability to work independently and collaboratively

      * Strong time-management skills (ability to prioritize and juggle multiple tasks that vary from day to day)

      * Strong organizational skills, attention to detail, and an ability to understand "the bigger picture"

      * Past experience in a non-profit /office work environment

      * Grace and/or a sense of humor under pressure

      * Passion for the arts

      * Bachelor's degree, experience with graphic design and website generation, and knowledge of world, folk, or concert music a plus.

      Hours and compensation:
      This position will start at 12/hours per week at $15/hour, with the possibility of expanded hours and increased salary based on performance and available budget.

      How to apply:
      Please email a resume with cover letter and three professional references via email with the subject line:
      YOUR NAME: Directors' Assistant/Office Manager Application
      To Kitka@... (Please, no phone inquiries) 

      Application Deadline: April 1, 2012 or until filled

      Kitka Inc. is an equal opportunity employer


      Kitka is an Oakland, CA-based American women's vocal arts ensemble inspired by traditional songs and vocal techniques from Eastern Europe. Dedicated to developing new audiences for-and public participation in-music rooted in Balkan, Slavic, and Caucasian women's vocal traditions, Kitka also strives to expand the boundaries of folk song as a living and evolving expressive art form. Kitka's activities include an Oakland-based home series of concerts and vocal workshops; regional, national, and international touring; programs in the schools; recording, publication, and broadcast projects; master artist residencies; commissioning; community service work; and adventuresome collaborations.  

      Kitka in Quebec
      Kitka Live in Quebec City

      In Harmony,  
      The Women of Kitka 
      Caitlin Tabancay Austin,
      Kelly Atkins, Leslie Bonnett,
      Briget Boyle, Shira Cion,
      Janet Kutulas, Elizabeth Setzer
      and Corinne Sykes




      Kitka's 2011-2012 Season is supported, in part, by grants from The National Endowment for the Arts, The California Arts Council Creating Public Value Program, The California Arts Council Arts in the Schools Program, The City of Oakland Cultural Funding Program, The William and Flora Hewlett Foundation, The Creative Work Fund, CECArtsLink, the Kurz Family Foundation, The Alliance for California Traditional Arts, The Zellerbach Family Fund, and the Wallance Alexander Gerbode Foundation.  


      Illustrations: Catherine Rose Crowther 
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