Here is a copy of Viscountess Genevieves minutes:
Minutes for the July 2002 West Kingdom Equestrian Arts Meeting
Minutes held July 18, 2002, as recorded by Genevieve de Vendome
Date: Thursday, 18 July 2002
Place: Livermore, CA, in the home of Genevieve de Vendome
Attendees: [\Henrik: I do not know the names of all who attended.
Those whose names I am unsure of I have placed in square brackets
 .] Henrik of Havn, WK Equestrian Arts Minister, Elina of
Beckenham, Princess of the Mists, Margarite de Royon, Mists
Equestrian Minister, [Siobhan], Genevieve de Vendome, Cassie of
Crosston, Alys, Collett of Crosston, Allesandro de Ministrali,
Kathryn de Langlie, Bethia, [Gad and Gad's wife], Anne of Fawnhaven,
Elizabeth de Camville, and [the women who sat next to you, Henrik,
and had grey hair in braids].
Siobhan will create a Q&A format equestrian information pamphlet to
hand out at events.
Elina will contact Corporate and the West Kingdom Exchequer to
correct misinformation regarding insurance coverage of equestrian
Genevieve will organize a EQ marshal baldric making workshop.
Siobhan will incorporate suggestions made to the West Kingdom EQ
The discussion was wide-ranging, loosely structured on Henrik's
proposed discussion topics. In general, Henrik's topics had an
overarching theme of trying to get equestrian activities so
integrated into the West Kingdom that they are considered natural and
Next Meeting: When and how to meet next was the first topic
discussed. There was general agreement that online discussions�via
the existing West Kingdom Yahoo group�was a good method of
communication. Online, real-time chats were also proposed as an
alternative to in-person Arts meetings. In person, weeknight meetings
were generally thought to be to hard to do. There was a consensus
that we would try to have substantive discussions online, and that we
would meet Sundays at Kingdom events to finalize plans that have been
discussed online. The decision of exactly when the next meeting would
be was tabled.
Listings: Henrik requested that everyone make sure he has their
Henrik's Ideas. The following were some of the ideas that Henrik
presented to make us think about what is possible.
Types of Meetings: Planning/business, workshops (concept development,
equipment construction, methodology development)
Types of Events: Periodic (annual�like Ducal Prize�or 2X/year),
Educational (historical, production). One important point was that we
need to build a autocrat staff so that we have a pool of
knowledgeable people capable of putting equestrian events together,
and that we need to educate and advocate equestrian activities so
that non-equestrian autocrat begin to consider the needs of
equestrian activities as a matter of course.
Resources: The primary resource is Horses. The pluses and minuses of
private horses versus rental horses were briefly discussed, leading
to a discussion of building relationships with barns in hopes to
getting those barns to allow us to use their horses and facilities.
Several people are currently in lessons and so will work on building
positive associations, but no group action items at this time.
Authorization Definitions: The discussion of rentals brought up a
discussion of communicating with the Wranglers and riders what
rider's ability is, thus allowing for proper matches between riders,
horses and tasks. The consensus was to focus on a balance between
those three elements, and to present that balance to riders as a way
to diffuse any possible tensions.
Possible August Equestrian event in Sacramento: Elina announced that
such an event is being put together, and that Horses are planned for
Mist Coronet in September.
Insurance: This historical bugbear has finally been resolved;
however, we need to educate those in Corporate and in the Kingdom of
what the current rules actually are. The bottom line is that
Equestrian activities are covered by the basic insurance. If the site
requires to see a certificate of insurance (not all do), that
certificate can be generated in 30 days for a cost of $50. If you
need the certificate in less than 30 days this can be done for a fee
of $100. ACTION: Elina will contact corporate and Aja to inform them
of the rule.
Back to events: Possible Equestrian events may be held concurrent
with existing events, or can be independent, and either can be with
or without horses.
Objectives, or Why people ride: fun, learn, just to do it,
experience, empowerment, comfort (transportation, convenience).
Henrik postulated where a fighter might decide to ride to the
battlefield rather than walk, another example of how EQ could be
integrated into Western life.
Page: Notion generally accepted that we should pay for announcements
of EQ activities in the Page.
Public Education: Some discussion on how to educate people. The
constabulary flyers at June Crown worked well. Siobhan passed around
the society EQ publication, Hoofbeats. Group decided that putting
together a informational flyer to pass out at events was a good idea.
ACTION: Siobhan will write such a flyer, will be in a FAQ/Q&A format
(a format type that has successfully been used in the past for This
the SCA/West-type flyers).
Marshalling: Discussion of the different types of Equestrian Marshals
and their roles. Some discussion of how this worked at June crown and
the pros and cons of formal scheduling. Strong consensus was that
formal time-block scheduling does not work. Decided to use EQ marshal
baldrics to help determining who is on duty, and how much marshalling
is actually available at any given time. ACTION: Genevieve will
organize a baldric-sewing workshop day sometime after July. Minimum
of three baldrics requested, will shoot for the creation of 6-10
balrdics. Design will use the existing West Kingdom Equestrian badge.
Marshal level discussion continued: The different levels of marshals
were defined: Ground marshal, Equestrian Marshall in training (EMIT)
EQ Marshal, Senior EQ Marshal. In brief: Ground marshal: demonstrated
basic safety knowledge, serves as an extra set of eyes. EMIT: Has
achieved Advanced riding authorization and working towards full
authorization. Requires marshalling at three SCA equestrian events.
Equestrian Marshal: has met event requirements, passed test, may run
events and make day use rider authorizations. Senior Marshal: "All of
the above, plus people skills". Must be approved by other senior
Marshal Test. The meeting ended with a thorough review of Siobhan's
draft West Kingdom Equestrian Marshall Test. ACTION: Siobhan will
incorporate suggested changes.
More may follow later,
>From: "Anne" <fawnhaven@...>
>Reply-To: "Anne" <fawnhaven@...>
>To: <dkarp@...>,<tlwhyte@...>,"Henrik Olsgaard"
>Subject: Re: [WestKingdomEQ] Minutes Question
>Date: Tue, 23 Jul 2002 17:19:09 -0700
>----- Original Message -----
>From: "Henrik Olsgaard"
> > I have no objection to posting the minutes of the meeting. I will try to
> > produce something of a summary, but everyone who took notes is free to
> > them .
>~ Oops - that's what I get for hurrying through and not reading all the
>1000 - Leif Ericsson discovers America, but decides it's not worth
>~ A Brief History of Time
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