Village of Hvitskogar Minutes of the Thing
**Special Event Planning Thing**
August 8th 2012
Marcial and Kathryn's Home
Lady Kathryn inghean Griffin-Chronicler, Lord Marcial de Salas, Lady Vara Galla Bevon MOAS, Blaze Schardt (Nero)
It is set for October 27th. The Ironwood Township Fire hall is reserved for us. Will see about Jeremy or Rhonda signing for rental. Fees are $150 refundable deposit, $50 rental fee. Marcial will retrieve funds from Darkstone for deposit etc closer to event date.
Kathryn was officially named autocrat for event.
Details: Site opens 10am, closes 10pm. Site fee is $5, NMS will apply. Family cap set at $15 for 2 adults and up to 3 children over 5yrs. NMS will apply for non members of the family.
Dyonisia and Vara are feastocrats. Feast budget was set at $250. Feast is going to be a potluck peasant feast. Our village will provide 1 or 2 main dishes, bread, beverages and dessert. We are going to ask attendants to bring a dish to pass along to round out the feast and ad to the authenticity of it being a peasants feast.
Feasts fees will be-$8 w/o dish to pass, $4 w/ dish. Off board seating will be provided. Children 5 and under eat free.
We will provide a basic sandwich lunch with chips and beverages. Fee to be determined.
Setup-we will get key Friday the 26th for setup. We will inquire about candle usage. Kathryn will contact Karen about her teaching Morris dancing.
Purchases-Marcial was given permission to buy items for the event. We are looking at purchasing mask making supplies, supplies to create wall sconces, and whacking sticks for Morris dancing.
Ironwood Dance Company
We are going to post up a flyer at the IDC as this event would be of interest to those that attend classes there. Marcial will design the flyer.