(Fwd) Jamboree Staff Training Memo #1
- Here is what we have planned
here in Maine for JOTA - JOTI .
------ Forwarded message follows -------
From: Self <ray@...>
Subject: Jamboree Staff Training Memo #1
Date sent: Sat, 16 Sep 2006 13:48:45 -0400
1. You are getting this email because you have expressed
interest in helping me staff the Jamboree on the Internet
and Jamboree on the Air event. THANKS!
This the first "On-Line Staff Training" memo.
Just so you know, we have a high quality, high power
staff lined up.
I'm very happy about that. If you have friends or know
of others who would like to help out, we'll definately
welcome them. Have them get in touch with me.
2. Key links to know about.
(JOTI Rules, Registration, Tech Support, Information,
Participation Meter, etc.)
(Internet Relay Chat software you can download
at home for free and learn about IRC. This International
Scouting "chat" area will be the primary attraction.)
Ray will develop a handout for participants to take
home, and continue with the JOTI fun on their own.
Ham Radio Staffers:
3. Time and Space Dimensions for our event.
Pine Tree Council Service Center
131 Johnson Rd., Portland
43.38' N 70.19'W
Off the end of PWM's Runway 11
in case you are coming by private jet. <wink>
Saturday October 21, 2006
9:00am - 4:00pm
(Staff should come at 8:30 am)
The event is indoors. Rain or Shine.
This is a World Scouting Organization
event that ALWAYS happens the 3rd full
weekend in October.
If it is really slow at the end of the day, like 3:00pm
we will start to wrap up early. This is the first time
we are doing this, so we'll see how it goes.
4. Physical Layout
4.a) JOTI For the Internet component, we will
have a number (6-10) of computers set up
on tables in a rectangle formation in the
large conference room. JT's laptop
will be one of them, and will be hooked
up to a projector. In the center of the
rectangle will be a switch and maybe
a wireless router. Each PC will be
given a static IP address to work on
the PTC network. Which is connected
to the Internet via broadband connection.
Each PC will have MS Internet Explorer,
antivirus, and mIRC chat software on it.
I also plan to have my machine from home
on it with EchoLink (echolink.org) software
on it. This technology mixes VoIP (voice over
IP) and Ham Radio together to talk around
the world mixing the two technologies.
4.b) The Radio Components will be set
up on tables in the main foyer / lobby.
We'll have the big PAWA antenna tower outside
and shortwave (HF) transmitter set up inside
on a table in the lobby. Plus, Lee Trask-W1LWT
will have a 2nd Ham Radio table to show some
digital Ham Radio modes like APRS (GPS
Mapping and location transmitting). He
also plans on showing Amateur TV and
JPG Image Transmittion over the radio
(aka Slow Scan TV).
5. Promotional Activities.
JT and Ray are going to coordinate Press Releases
in the news papers, Radio and TV stations around
Pine Tree Council.
Ray has already spoken about the event at the
Scout, Cub, and OA, Roundtables for Casco Bay
and Abenaki Districts. He plans to speak at DownEast
district at Wiscasset Middle School
on the 2nd Wed of October, and hit the CB folks
again on the 1st Wed of Oct.
District Execs for each district will also be using
the power of their email distribution list to help
6. Scout Shop is normally open from 9:00am to 2:00pm.
They are tentatively planning to stay open until 4:00pm.
National BSA has a nice patch which we'll have on sale
for $4.50 This year they COMBINED the JOTA and JOTI
events on to the same patch. I suggest Staff buy
theirs early. I think they'll sell out. (Sorry this is a
FREE event, so I don't have budget to buy you patches.)
However, I do plan on a very nice framed certificate,
as I have done in past years for my help on this.
7. Program Logistics
Individuals, Families, Dens, Patrols, and whole units
are invited to come at any time during the day.
Groups of 20 or more have been asked to email me to
set up a time. This way we might avoid having
two or more big groups to handle at the same time.
I predict that there will be some slow periods during
the day when each of us can learn about the other
technologies on display, and try them out for ourselves.
I also predict that there will be some very busy
periods during the course of the day, when we'll
all be busy working scouts through our program areas.
In the main conference room, where the computers
will be set up. The primary attraction will be "Chat".
During busy periods, keep people in the chat areas so
they and the onlookers get to see the thrill of chatting
with scouts around the country and around the world.
Some people will want to go out and browse
their favorite web sites etc. During slow
times this is OK. But when we have participants
waiting to get on, we'll want to keep the
computers productively oriented to the Scout.Net
If you read and try at home, the directions in the
link above http://www.joti.org/en/index.html
you will be able to see what all this about.
I believe there will be a lot of scouts and
staffers like yourselves who will be in these
chat rooms for the weeks leading up to the
big weekend event.
Hollar if you have any trouble.
I will be setting up computers and configuring them
on Friday October 20. If any of you wish to come and
help with that, you'd be welcome!
You can expect folks will need tech
support to learn how to select which country's chat
room they want to enter and join. If you've never
done this, don't worry about it. You'll learn.
Try it at home if you wish.
The staff's job in the Internet area is
a) Keep the chat and activities appropriate
to our Scouting ideals. That means actively
monitor the various computers and participants.
Kids will be kids. We all know that.
b) Provide tech support as needed.
c) Be enthusiastic and enhance the experience
for all our visitors!!!
8. What Staff should bring:
I would highly recommend you bring your
lunch. There is a decent chance the
the middle of the day is when we get hit
with the most people. If we are all leaving
the event to take lunch, even in shifts, we might be
under staffed. So, please bring lunch,
drinks, with you.
Those of us who are Scouts or Scouters,
we should be in Class A uniforms for this.
If you can or want to bring your computers,
laptops, you may, so long as it is OK for
participants to be using it.
Just let me know ahead of time.
9. Staff Roster (so far):
Ray Sirois, Organizer
JT Dabbs, Pine Tree Council Scout Executive
*Kevin Wiacek, Lead JOTI Tech
*Lee Trask W1LWT
*Sam Beedy (not confirmed yet)
*Jesse Logan Cottingham KB1GWT (not confirmed yet)
* These individuals are "returning staff" in that
they have staffed a JOTI/JOTA event
with me in the past.
These events are a lot of fun for the participants AND
the staff, but it takes work and preparation. Thanks
for taking the time to study and read this Training
Memo # 1.
Thanks in advance for your offers to work this
event with us!!!
Again, if your parents, friends or other would
like to come and help us out. Please let me know.
Any questions? Let me know!
Ray Sirois N1RY
2006 PTC JOTI/JOTA Organizer
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