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Full Time Position (City of Oakland)

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  • asha.weinstein@sjsu.edu
    ... Kaye Bock Sent by: owner-planning-jobs@uclink4.berkeley.edu 10/24/2003 02:29 PM To: planning-jobs@uclink4.berkeley.edu cc:
    Message 1 of 1 , Oct 24, 2003
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      ----- Forwarded by Asha Weinstein/SJSU on 10/24/2003 03:12 PM -----


      Kaye Bock <kbock@...>
      Sent by: owner-planning-jobs@...
      10/24/2003 02:29 PM


      To: planning-jobs@...
      cc:
      Subject: Full Time Position (City of Oakland)


      City of Oakland Employment Opportunity (Open)

      PROGRAM ANALYST I
      (Selective Certification in PWA Transportation Division)

      Open Recruitment: All qualified individuals may apply

      Closing Date: November 21, 2003 at 5:00 pm

      Salary/Work Week: $3918 - $4811/month, 37.5 hour work week

      Civil Service Status: Classified (Job Code AP292)


      THE POSITION

      The City of Oakland is currently recruiting to fill one Program Analyst I
      vacancy with the Public Works Agency's Transportation Division. Under
      immediate supervision, the incumbent assists with program planning,
      research, analysis and development; drafts grant proposals and reports;
      assists in the implementation of programs; provides assistance to
      community organizations, district boards and citizen advisory bodies; and
      performs related duties as assigned. Program Analyst I duties may vary
      depending on the hiring department.

      Public Works Transportation Services Division: The incumbent will research potential projects and assist with grant
      applications to implement the City's Bicycle and Pedestrian master plans
      including data analysis, map creation, photos and other visual aids, and
      supporting documentation. The position is responsible for assisting with
      the administration and implementation of grant funded projects and
      responding to inquiries from departmental staff and the general public.
      Duties may include making site visits to determine the placement of
      facilities; monitoring the implementation of grant funds; and reviewing
      plans and specifications with assistance from engineering staff to
      determine compliance with grant funding requirements. Other projects
      include developing City and County bicycle route signage and mapping,
      recording bicycle parking requests, database management, referring the
      public to City and other resources as needed, and coordinating community
      outreach including meeting arrangements and notification for new projects.
      The incumbent is also responsible for planning and implementing the
      City's annual Bike to Work Day event and assisting with other community
      promotions as needed.

      Typical duties may include, but are not limited to the following:
      * Assist in program planning, research, analysis and development; draft
      grant proposals and reports; assist in the implementation of programs;
      provide assistance to community organizations, district boards and citizen
      advisory bodies
      * Draft grant proposals and applications; review grant documents to ensure
      compliance with grantor and City standards; assist in the administration
      of grant programs; monitor required grant procedures
      * Assist in the planning and implementation of programs, preparing
      budgets, identifying sources of funds, developing and negotiating
      contracts, resolving problems and communicating with participants
      * Monitor contracts with service providers; conduct site visits; review
      invoices from contractors and consultants for accuracy and completeness
      * Provide staff assistance to citizen advisory bodies, committees and
      commissions; facilitate meetings of community organizations, district
      boards, and neighborhood groups relating to the development and
      implementation of programs.
      * Write reports, letters, agendas, and minutes; researches, prepares, and
      analyzes reports
      * Assist in making public presentations related to assigned programs;
      prepare written material for public distribution


      MINIMUM REQUIREMENTS FOR APPLICATION
      Any combination of education and experience that is equivalent to the
      following minimum qualifications:

      Education: Bachelor's degree in business or public administration, transportation
      planning, communications or a related field from an accredited college or
      university.
      Experience: One year of experience in relevant field of program administration.
      License: Successful incumbents in this position are expected to operate bicycles
      and automotive vehicles in the performance of assigned duties. Due to the
      nature of the assignment and the hours worked, public transportation may
      not be a cost effective or efficient method for traveling to the various
      locations required. Individuals who are appointed to this position will
      be required to maintain a valid California Driver's License throughout the
      tenure of employment OR demonstrate the ability to travel to various
      locations in a timely manner as required in the performance of duties.
      Additional Qualifications: Bilingual skills in Spanish, Cantonese and Mandarin are highly
      desirable.


      QUALIFICATIONS
      Knowledge of: principles and practices of program management; research and analysis
      techniques; computer applications, including word-processing,
      spreadsheets, databases, and project management; community resources and
      organizations; grant writing and reporting procedures; and public contact
      and community relations techniques.
      Ability to: assist in planning, organizing, directing and evaluating programs;
      analyze professional reports and implement individualized education plans;
      communicate effectively orally and in writing with the public, including
      City departments and State agencies; interpret federal and state
      regulations pertaining to transportation and clean air grants; maintain
      accurate records; prepare clear, concise reports; assist in the
      preparation and administration of grants; conceptualize programs in
      response to constituent needs and request for proposal requirements;
      develop organizational and staffing structures; prepare, analyze and
      interpret reports of a general or technical nature; establish and maintain
      positive relationships with both governmental and non-profit agencies,
      community leaders and program constituents; communicate effectively and
      persuasively with a diverse group; and establish and maintain effective
      work relationships with those contacted in the performance of required
      duties.


      THE SELECTION PROCESS
      Stage I: The first stage in the selection process will consist of a review of
      each applicant's employment application and signed supplemental
      questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given
      further consideration. Meeting the minimum qualifications does not
      guarantee advancement to Stage II.
      Stage II: The second stage will consist of subject matter experts evaluating and
      rating the completed supplemental questionnaires. Applicant responses to
      the supplemental questions must demonstrate the knowledge, skills and
      abilities listed in the qualifications section of this announcement. The
      evaluation of supplemental questions may be weighted 100% of an
      applicant's score (before residency and/or veteran's credit) and may
      determine rank on the eligible list. If a sufficient number of quality
      application packets are received, the supplemental screening may be
      followed by a third stage.
      Stage III: The third stage may consist of an oral examination that may be
      preceded by a brief written exercise (weighted 100%) that will test the
      knowledge, skills and abilities listed in the qualifications section.

      The ranked eligible list may be developed directly from the supplemental
      screening OR the results of Stage III. Candidates must earn a scale score
      of 70 in this examination process to be placed on the eligible list for
      employment consideration.

      The City of Oakland reserves the right to modify the selection process as
      necessary to conform to administrative or business necessity.


      ADVISORIES
      Immigration and Reform Control Act: In compliance with the Immigration and Reform Control Act of 1986 the
      City of Oakland will only hire individuals who are legally authorized to
      work in the United States.
      Legal: In compliance with local, state and federal laws and regulations, the
      City of Oakland will employ and promote qualified individuals without
      regard to disability. The City is committed to making reasonable
      accommodations in the examination process and in the work environment.
      Individuals requesting reasonable accommodations in the examination
      process must do so no later than five working days after the final filing
      date for receipt of applications, otherwise it may not be possible to
      arrange accommodations for the selection process. Such requests should be
      addressed to the Office of Personnel, 150 Frank H. Ogawa Plaza, 2nd Floor,
      Oakland, CA 94612-2019 or call (510) 238-3112 or TDD (510) 238-6930.


      HOW TO APPLY
      City of Oakland application documents may be obtained in person or by
      sending a self-addressed stamped envelope and request to the Office of
      Personnel, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019.
      You may also call (510) 238-3112 for information.

      You may access a copy of the City's announcement and a Microsoft Word or
      PDF version of the employment application at the following Internet
      address: www.oaklandnet.com. Click on "City Jobs" to view current openings or access the employment
      application.


      DATE OF EXAMINATION
      Tentatively scheduled for December 17, 2003. Date is subject to change.

      The City of Oakland is an EEO/ADA Employer. Please read the City of
      Oakland's Employment Information Pamphlet, which can be viewed online,
      prior to applying for a position at the City of Oakland.

      J. Herbold; (510) 238-4735
      03-AP292-052/classified
      Opens: 10/27/03
      Closes: 11/21/03




      PROGRAM ANALYST I
      (SELECTIVE CERTIFICATION IN PWA TRANSPORTATION DIVISION)
      SUPPLEMENTAL QUESTIONNAIRE

      FINAL FILING DATE: FRIDAY, NOVEMBER 21, 2003 AT 5PM

      The supplemental questionnaire is intended to give you the opportunity to
      identify your qualifications and experience in specific job-related areas.
      Please return all completed application materials in person or by mail to
      the Office of Personnel, 150 Frank H. Ogawa Plaza, Second Floor, Oakland,
      CA 94612-2019 no later than 5pm on Friday, November 21, 2003. Postmarks
      will not be accepted. Applications submitted without all required
      materials will not be given further consideration.


      INSTRUCTIONS
      Respond to each of the following questions on a separate sheet of paper (8
      1/2" x 11"). Typewritten pages are preferred. Please be sure your
      experience relates directly to this position. The information you provide
      will be verified prior to a final offer of employment. Please specify the
      organization or jurisdiction for which you worked, your title, and the
      name and contact information of a supervisor who can verify the
      information you have provided. Place this information at the beginning of
      each response.

      Applicants are responsible for clearly, completely, and accurately
      identifying their qualifications. The rating of the supplemental questions
      may determine your rank on the list (before residency and/or veteran's
      credit is added).

      Please type ONLY your Social Security Number on the top of each page.
      1. Describe your experience
      a.) Planning and implementing transportation programs related to bike and
      pedestrian facilities
      b.) Completing grant applications, procuring funding and implementing
      budgets
      c.) Giving public presentations, identifying key elements and detailing
      presentation preparation
      2. Describe your experience planning and organizing community events,
      meetings and other types of outreach activities.
      3. Describe the types of written materials, maps and other visual aids
      that you have produced and name the intended audience. Include a writing
      sample that demonstrates your written ability.
      4. Describe your experience and level of expertise with computer programs.
      List the types of software applications along with the actual end
      product. Also include frequency of use (daily, weekly, monthly, etc.).


      CERTIFICATION OF APPLICANT
      I understand that all information provided herein is subject to
      verification, and is true to the best of my knowledge. Please sign and
      return this page with your application materials.

      ________________________________________ ________________________
      (Signature) (Social Security Number)

      _______________________________________ ________________________
      (Telephone Number) (Date)
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