Full Time Position (City of Oakland)
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Kaye Bock <kbock@...>
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10/24/2003 02:29 PM
Subject: Full Time Position (City of Oakland)
City of Oakland Employment Opportunity (Open)
PROGRAM ANALYST I
(Selective Certification in PWA Transportation Division)
Open Recruitment: All qualified individuals may apply
Closing Date: November 21, 2003 at 5:00 pm
Salary/Work Week: $3918 - $4811/month, 37.5 hour work week
Civil Service Status: Classified (Job Code AP292)
The City of Oakland is currently recruiting to fill one Program Analyst I
vacancy with the Public Works Agency's Transportation Division. Under
immediate supervision, the incumbent assists with program planning,
research, analysis and development; drafts grant proposals and reports;
assists in the implementation of programs; provides assistance to
community organizations, district boards and citizen advisory bodies; and
performs related duties as assigned. Program Analyst I duties may vary
depending on the hiring department.
Public Works Transportation Services Division: The incumbent will research potential projects and assist with grant
applications to implement the City's Bicycle and Pedestrian master plans
including data analysis, map creation, photos and other visual aids, and
supporting documentation. The position is responsible for assisting with
the administration and implementation of grant funded projects and
responding to inquiries from departmental staff and the general public.
Duties may include making site visits to determine the placement of
facilities; monitoring the implementation of grant funds; and reviewing
plans and specifications with assistance from engineering staff to
determine compliance with grant funding requirements. Other projects
include developing City and County bicycle route signage and mapping,
recording bicycle parking requests, database management, referring the
public to City and other resources as needed, and coordinating community
outreach including meeting arrangements and notification for new projects.
The incumbent is also responsible for planning and implementing the
City's annual Bike to Work Day event and assisting with other community
promotions as needed.
Typical duties may include, but are not limited to the following:
* Assist in program planning, research, analysis and development; draft
grant proposals and reports; assist in the implementation of programs;
provide assistance to community organizations, district boards and citizen
* Draft grant proposals and applications; review grant documents to ensure
compliance with grantor and City standards; assist in the administration
of grant programs; monitor required grant procedures
* Assist in the planning and implementation of programs, preparing
budgets, identifying sources of funds, developing and negotiating
contracts, resolving problems and communicating with participants
* Monitor contracts with service providers; conduct site visits; review
invoices from contractors and consultants for accuracy and completeness
* Provide staff assistance to citizen advisory bodies, committees and
commissions; facilitate meetings of community organizations, district
boards, and neighborhood groups relating to the development and
implementation of programs.
* Write reports, letters, agendas, and minutes; researches, prepares, and
* Assist in making public presentations related to assigned programs;
prepare written material for public distribution
MINIMUM REQUIREMENTS FOR APPLICATION
Any combination of education and experience that is equivalent to the
following minimum qualifications:
Education: Bachelor's degree in business or public administration, transportation
planning, communications or a related field from an accredited college or
Experience: One year of experience in relevant field of program administration.
License: Successful incumbents in this position are expected to operate bicycles
and automotive vehicles in the performance of assigned duties. Due to the
nature of the assignment and the hours worked, public transportation may
not be a cost effective or efficient method for traveling to the various
locations required. Individuals who are appointed to this position will
be required to maintain a valid California Driver's License throughout the
tenure of employment OR demonstrate the ability to travel to various
locations in a timely manner as required in the performance of duties.
Additional Qualifications: Bilingual skills in Spanish, Cantonese and Mandarin are highly
Knowledge of: principles and practices of program management; research and analysis
techniques; computer applications, including word-processing,
spreadsheets, databases, and project management; community resources and
organizations; grant writing and reporting procedures; and public contact
and community relations techniques.
Ability to: assist in planning, organizing, directing and evaluating programs;
analyze professional reports and implement individualized education plans;
communicate effectively orally and in writing with the public, including
City departments and State agencies; interpret federal and state
regulations pertaining to transportation and clean air grants; maintain
accurate records; prepare clear, concise reports; assist in the
preparation and administration of grants; conceptualize programs in
response to constituent needs and request for proposal requirements;
develop organizational and staffing structures; prepare, analyze and
interpret reports of a general or technical nature; establish and maintain
positive relationships with both governmental and non-profit agencies,
community leaders and program constituents; communicate effectively and
persuasively with a diverse group; and establish and maintain effective
work relationships with those contacted in the performance of required
THE SELECTION PROCESS
Stage I: The first stage in the selection process will consist of a review of
each applicant's employment application and signed supplemental
questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given
further consideration. Meeting the minimum qualifications does not
guarantee advancement to Stage II.
Stage II: The second stage will consist of subject matter experts evaluating and
rating the completed supplemental questionnaires. Applicant responses to
the supplemental questions must demonstrate the knowledge, skills and
abilities listed in the qualifications section of this announcement. The
evaluation of supplemental questions may be weighted 100% of an
applicant's score (before residency and/or veteran's credit) and may
determine rank on the eligible list. If a sufficient number of quality
application packets are received, the supplemental screening may be
followed by a third stage.
Stage III: The third stage may consist of an oral examination that may be
preceded by a brief written exercise (weighted 100%) that will test the
knowledge, skills and abilities listed in the qualifications section.
The ranked eligible list may be developed directly from the supplemental
screening OR the results of Stage III. Candidates must earn a scale score
of 70 in this examination process to be placed on the eligible list for
The City of Oakland reserves the right to modify the selection process as
necessary to conform to administrative or business necessity.
Immigration and Reform Control Act: In compliance with the Immigration and Reform Control Act of 1986 the
City of Oakland will only hire individuals who are legally authorized to
work in the United States.
Legal: In compliance with local, state and federal laws and regulations, the
City of Oakland will employ and promote qualified individuals without
regard to disability. The City is committed to making reasonable
accommodations in the examination process and in the work environment.
Individuals requesting reasonable accommodations in the examination
process must do so no later than five working days after the final filing
date for receipt of applications, otherwise it may not be possible to
arrange accommodations for the selection process. Such requests should be
addressed to the Office of Personnel, 150 Frank H. Ogawa Plaza, 2nd Floor,
Oakland, CA 94612-2019 or call (510) 238-3112 or TDD (510) 238-6930.
HOW TO APPLY
City of Oakland application documents may be obtained in person or by
sending a self-addressed stamped envelope and request to the Office of
Personnel, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019.
You may also call (510) 238-3112 for information.
You may access a copy of the City's announcement and a Microsoft Word or
PDF version of the employment application at the following Internet
address: www.oaklandnet.com. Click on "City Jobs" to view current openings or access the employment
DATE OF EXAMINATION
Tentatively scheduled for December 17, 2003. Date is subject to change.
The City of Oakland is an EEO/ADA Employer. Please read the City of
Oakland's Employment Information Pamphlet, which can be viewed online,
prior to applying for a position at the City of Oakland.
J. Herbold; (510) 238-4735
PROGRAM ANALYST I
(SELECTIVE CERTIFICATION IN PWA TRANSPORTATION DIVISION)
FINAL FILING DATE: FRIDAY, NOVEMBER 21, 2003 AT 5PM
The supplemental questionnaire is intended to give you the opportunity to
identify your qualifications and experience in specific job-related areas.
Please return all completed application materials in person or by mail to
the Office of Personnel, 150 Frank H. Ogawa Plaza, Second Floor, Oakland,
CA 94612-2019 no later than 5pm on Friday, November 21, 2003. Postmarks
will not be accepted. Applications submitted without all required
materials will not be given further consideration.
Respond to each of the following questions on a separate sheet of paper (8
1/2" x 11"). Typewritten pages are preferred. Please be sure your
experience relates directly to this position. The information you provide
will be verified prior to a final offer of employment. Please specify the
organization or jurisdiction for which you worked, your title, and the
name and contact information of a supervisor who can verify the
information you have provided. Place this information at the beginning of
Applicants are responsible for clearly, completely, and accurately
identifying their qualifications. The rating of the supplemental questions
may determine your rank on the list (before residency and/or veteran's
credit is added).
Please type ONLY your Social Security Number on the top of each page.
1. Describe your experience
a.) Planning and implementing transportation programs related to bike and
b.) Completing grant applications, procuring funding and implementing
c.) Giving public presentations, identifying key elements and detailing
2. Describe your experience planning and organizing community events,
meetings and other types of outreach activities.
3. Describe the types of written materials, maps and other visual aids
that you have produced and name the intended audience. Include a writing
sample that demonstrates your written ability.
4. Describe your experience and level of expertise with computer programs.
List the types of software applications along with the actual end
product. Also include frequency of use (daily, weekly, monthly, etc.).
CERTIFICATION OF APPLICANT
I understand that all information provided herein is subject to
verification, and is true to the best of my knowledge. Please sign and
return this page with your application materials.
(Signature) (Social Security Number)
(Telephone Number) (Date)