MTC Job Opportunity: Assistant/Associate Program Coordinator
POSITION: ASSISTANT/ASSOCIATE PROGRAM COORDINATOR
CLASSIFICATION: Assistant/Associate Program Coordinator (Transit Coordination and Access Section)
DESCRIPTION: Under the supervision of a Senior Program Coordinator, serve as the lead staff for management of the regional rideshare program. Manage grant administration; contract management and deliverables review for the regional rideshare program. Serve as lead staff for the Regional Rideshare Program (RRP) Technical Advisory Committee to complete strategic plan for the program. Manage contract for the annual Bike to Work Day event. Ensure coordination with partner transportation agencies and MTC staff on regional rideshare program issues (e.g., marketing, operations, performance monitoring and evaluation). Work with and support the efforts of other staff assigned to the traveler information project team.
SALARY RANGE: Grade VII in the Salary Plan: $60,092 - $76,924/Year. (Depending upon additional qualifications, salary may be up to $88,687)
QUALIFICATIONS: Education: Completion of a bachelor's degree from an accredited college or university, as listed in the Higher Education Directory, in an appropriate discipline such as urban planning, transportation planning, engineering, public administration, information systems, or marketing. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with the application.)
Experience: Minimum of one year of recent (must be within the last five years), progressive and verifiable professional experience in a field related to the position. (One year of graduate work in a discipline directly related to the position may be substituted for job experience.). Additional professional work experience is preferred.
Knowledge of: Principles of project management (including procuring and managing contracts, reviewing deliverables, developing and following schedules, conducting budget analyses and invoice reviews, making program recommendations, and conducting program evaluations); transportation systems and/or traveler information systems; quantitative analysis; and techniques to facilitate inter- and intra-agency coordination.
Ability to: Develop, analyze, administer, and evaluate programs and contracts; work productively on multiple tasks and complete assignments in a timely manner; communicate clearly and concisely both orally and in writing, including ability to follow written and oral directions and prepare correspondence and reports; analyze complex problems and develop innovative solutions; use initiative and sound judgment within established procedural guidelines; establish and maintain effective working relationships; and develop consensus among transportation agencies and project contractors on various issues.
ASSIGNMENTS: Under the supervision and direction of a Senior Program Coordinator, the Assistant/Associate Program Coordinator will serve as a member of the traveler information project team by managing the regional rideshare program. Typical assignments include:
1. Guide strategic planning for future direction of the program. Update the program�s Strategic Plan using input from the RRP Technical Advisory Committee (TAC) and other stakeholders, as appropriate. Chair the RRP TAC meetings and facilitate consensus building as key Strategic Plan initiatives are addressed.
2. Manage the regional rideshare program (RRP) contract to ensure responsiveness to regional objectives and compliance with contract terms and conditions.
3. Serve as coordinator/liaison with other MTC staff on RRP issues/topics that have relationships to other MTC initiatives (e.g., marketing, operations, evaluation, policy and fund programming).
4. Lead staff in developing procurement strategies for new program contract.
5. Develop, implement and manage a contract for the annual Bike to Work Day event.
6. Coordinate review of complex deliverables.
7. Coordinate enhancements for the rideshare and bicycling components of the 511.org web portal. This may involve coordination with various MTC project staff and contractors involved with these websites as well as those responsible for the traffic and transit websites.
8. Lead coordination with the program�s contractor(s), the Regional Rideshare Program Technical Advisory Committee (RRP TAC), and other partner transportation agencies.
9. Monitor and manage program funding and performance, including grant applications and performance reports.
10. Conduct necessary research and analysis, prepare RFPs, evaluate consultant proposals and negotiate and manage contracts;
11. Conduct general liaison, problem solving and correspondence handling duties and;
12. Other duties as assigned.
General Tasks: The following are general tasks expected of all positions at this level:
� Organize analytical tasks, determining overall priorities and objectives.
� Supervise the work of consultants.
� Define work scope, design and plan approach to tasks, define method of analysis and estimate required resources.
� Conduct regular evaluation of the quality and quantity of assigned work to ensure progress and conformance to schedule.
� Coordinate the efforts of assigned work with MTC staff and affected agencies.
� Manage project finance, funding, and budgets, including audit and invoice tracking for one or more projects.
� Prepare memoranda and reports regarding findings and conclusions; prepare and communicate recommendations on alternatives and priorities.
� Advise Senior Program Coordinator of significant project developments; consult with MTC Counsel on legal issues.
� Represent agency at meetings, make presentations before MTC committees, Executive staff, other MTC staff and other agencies.
� Serve as an independent staff member on significant specific assignments.
TO APPLICANTS: Please contact MTC at the Job Hotline, (510) 464-7818, or email at jobhotline@... for the announcement and forms. Applications may be downloaded from MTC�s web site, . Applications not submitted on MTC forms will not be considered. Resume should be attached. Materials and questions should be addressed to: Human Resources Office, Metropolitan Transportation Commission, 101 Eighth Street, Oakland, CA 94607. This announcement remains open until 5:00 p.m. on Friday, Aug 8, 2003.
EMPLOYEE SELECTION PROCESS:
This Job Announcement sets a cut-off date and time for the receipt of applications. Applications will be reviewed as promptly as possible following the cut-off date. Those candidates whose applications show the best combination of training, experience, knowledge, and ability relevant to the position will be invited for an interview. A panel whose members are acquainted with the requirements of the position will conduct interviews. At the conclusion of the interviews, the panel rates the candidates. The Executive Director may offer the position to the best-qualified candidate. After the offer is extended, a formal background investigation will be conducted to verify all information provided on application and/or resume.
Once the position has been offered and accepted, all other applicants will be notified promptly of the filling of the position. The panel will recommend which of the candidates interviewed but not selected will constitute an �eligibility� list, which will remain in effect for six months. In the event the same, or similar position becomes available during that period, the list may be used for further selection.
In the event that a suitable candidate is not found, the position will be reopened for further recruitment.
The initial six months of service in this position constitutes a probation period. The purposes of probation are to evaluate an employee�s performance relative to continuation, to assist the employee in adapting to the new job, and provide for corrective measures when performance is deficient.
MTC staff employees are paid on the basis of an adopted salary schedule. The cited grade for this position consists of a total of eleven steps with intervals of approximately 2�% available for merit progression.
THE FOLLOWING ARE AMONG THE BENEFITS OFFERED TO EMPLOYEES OF MTC
1. One day per month paid vacation leave; for each year of service, an additional day per year is granted to a maximum of 25 days per year.
2. One day per month paid sick leave, with no limit to the amount of sick leave that can be accumulated. (May cash out up to 240 hours of accumulated sick leave, upon separation from the Agency.)
3. Eleven paid holidays per year.
4. Personal business leave; up to three days per year, depending upon date of hire.
5. Health Benefits Insurance through the Public Employees� Retirement System (dependent coverage shared by the employee and MTC).
6. Agency-paid Vision Care Insurance, employees only (no dependent coverage).
7. Agency-paid Dental Insurance (dependent coverage shared by the employee and MTC).
8. Agency-paid Life, AD&D, and Long Term Disability Insurance.
9. Public Employees� Retirement System (PERS); the total contribution paid by MTC. PERS is in lieu of employee contribution to the Social Security System.
10. Transit/Parking Subsidy.
11. Alternative payroll savings plans (two deferred compensation programs and credit unions).
MTC IS AN EEO/AA EMPLOYER
The Metropolitan Transportation Commission is a non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, age, national origin, physical handicap, medical condition, or marital status. This policy is implemented through an ongoing affirmative action program to ensure maximum opportunity to participate in the Commission's programs.
The Metropolitan Transportation Commission is a regional transportation-planning agency created by the legislature pursuant to Government Code Sections 66500 et seq. to provide coordinated transportation development for the nine-county Bay Area.
Dayana Salazar, Interim Chair
Urban and Regional Planning Department
San Jose State University