FT job - San Francisco Planning & Urban Research - Events Coordinator
----- Forwarded by Asha Weinstein/SJSU on 01/03/2007 05:42 PM -----
Job Title: Events Coordinator
Organization: SPUR - San Francisco Planning & Urban Research Assocation
Location: San Francisco
SPUR is one of the country's leading urban policy organizations.
Through research, education, and advocacy SPUR promotes good
planning and good government. SPUR is a non-profit membership
organization that draws support from individuals, businesses,
and foundations. The organization will be constructing a new
headquarters building, set to open in the second quarter of
2008, known as the Urban Center.
We are hiring a highly organized, independent person to plan,
organize, and produce our fund raising and member benefits
events. This includes two major fund raisers that bring in a
total of $800,000; fund raisers for the SPUR PAC; an awards
luncheon for excellence in public employment; and on-going
cultivation and member benefits events.
In addition to a working knowledge of event production, the job
requires someone with attention to detail, good judgment,
excellent organization skills, and an ability to get along well
with all kinds of people in the middle of a hectic day.
The Events Coordinator reports to the Development Director and
works closely with the Membership Coordinator and supervises
volunteers and interns. In addition, the Events Coordinator will
have the support of an engaged Board of Directors made up of
over 70 individuals who actively participate in all levels of
• Recruit and provide staff assistance to Board members and
other SPUR members to plan and execute the events, generate
ideas, reach out to key participants, and raise money.
• Plan and organize the events from conception through
• Manage creation of event collateral.
• Act as liaison with consultants and vendors.
• Develop budgets for each event, manage costs, and ensure fund
• Use the member database to manage invitations, sponsorship
letters, nametags, thank you letters, and progress reports.
• Work with the other development and program staff to convert
non-member event attendees into members.
• Produce reports that summarize the results of the events and
create archives of key event materials, using the SPUR database.
• Strive to continually improve SPUR’s events by soliciting
feedback from attendees and learning from other organizations’
Fund raising events include (55%):
• Silver SPUR—Our largest fund raiser of the year, the Silver
SPUR Awards Luncheon raises $645,000, equal to 38% of the annual
budget. Last year 1,800 people attended the November event in
the Moscone Center, making it the largest non-political fund
raising event in San Francisco.
• Bay Discovery Cruise—Our spring fund raising event involves
dinner and dancing on a boat. Last year, 375 people attended,
raising $155,000, equal to 10% of the annual budget.
• SPUR PAC—Once before each local election we hold a small fund
raiser to raise money for the SPUR PAC. This is a relatively new
event for SPUR, but one which we want to grow.
• MFAC Awards—SPUR, under the direction of the Municipal Fiscal
Advisory Committee, produces a 200-person awards luncheon for
City employees who have made extraordinary contributions. The
event fundraising goal is $50,000.
Member benefit and cultivation events include (20%):
• Quarterly receptions for the Civitas Society (SPUR major
• Quarterly events for the Young Urbanists (SPUR members under
• Bi-monthly Business Breakfasts (for SPUR Business members)
• The annual All-Members Party and Annual Meeting (for all
• The annual State of the City Breakfast (for SPUR Business
• Occasional additional events that will be developed throughout
Volunteer Management (15%)
• Work with Volunteer Management Intern to recruit and train
groups of volunteers to help with events. Volunteers include
both high-level strategy committees, as well as more hands-on
• Supervise interns and volunteers on an on-going basis.
Program Event Support (5%)
• Assist with other SPUR events, meetings and activities put on
by program staff.
• Including staff development, staff meetings and maintenance of
annual activity calendar as a central reference for the
• Using the SPUR database, assist Membership Coordinator in
tracking and acknowledgement of gifts that relate to events.
Other Duties As Assigned
Education: Bachelor’s degree a minimum
• Minimum of 1-3 years work experience
• Must have experience producing events
• Must have interest in non-profit fund raising
• Project management experience required – bringing a project
from conception/planning stages through to implementation and
• Have keen sense of judgment to handle complex inquiries
• Must have proven effective communication skills (written and
• Must have high attention to detail
• Must have proven team leadership skills
• Must have strong time-management skills
• Extremely organized, able to multi-task and work under
pressure in a team environment with enthusiasm
• Desired proven record of strategic marketing and communication
• Knowledge of Excel, Word, PowerPoint. Experience with
databases (eTapestry, Access, or others) highly desirable
• Proficient with Mac computers helpful
• Must have an interest in urban and public/civic affairs
Full-time, exempt position. Salary commensurate with experience.
Excellent benefits. The job involves some cyclical hours, with
peak and off-peak times related to the timing of events.
For more information about SPUR please visit our website,
SPUR is an equal opportunity employer and does not discriminate
on the basis of race, ethnicity, age, religion, gender, sexual
orientation or political orientation.
How to Apply:
For immediate consideration please send your cover letter,
resume, and salary requirements to: SPUR, Attn: EC Opening, 312
Sutter Street, #500, San Francisco, CA 94108, to jobs@...
(PDF or MS Word attachment preferred) or fax to (415) 781-7291.
Organization Web Site: www.spur.org