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FT job - San Francisco Planning & Urban Research - Events Coordinator

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  • asha.weinstein@sjsu.edu
    ... Job Title: Events Coordinator Organization: SPUR - San Francisco Planning & Urban Research Assocation Location: San Francisco Salary: $40K+ FT Regular
    Message 1 of 1 , Jan 3, 2007
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      ----- Forwarded by Asha Weinstein/SJSU on 01/03/2007 05:42 PM -----

      Job Title: Events Coordinator
      Organization: SPUR - San Francisco Planning & Urban Research Assocation
      Location: San Francisco
      Salary: $40K+
      FT  Regular

      ABOUT US
      SPUR is one of the country's leading urban policy organizations.
      Through research, education, and advocacy SPUR promotes good
      planning and good government. SPUR is a non-profit membership
      organization that draws support from individuals, businesses,
      and foundations. The organization will be constructing a new
      headquarters building, set to open in the second quarter of
      2008, known as the Urban Center.

      JOB SUMMARY
      We are hiring a highly organized, independent person to plan,
      organize, and produce our fund raising and member benefits
      events. This includes two major fund raisers that bring in a
      total of $800,000; fund raisers for the SPUR PAC; an awards
      luncheon for excellence in public employment; and on-going
      cultivation and member benefits events.

      In addition to a working knowledge of event production, the job
      requires someone with attention to detail, good judgment,
      excellent organization skills, and an ability to get along well
      with all kinds of people in the middle of a hectic day.

      RELATIONSHIPS
      The Events Coordinator reports to the Development Director and
      works closely with the Membership Coordinator and supervises
      volunteers and interns. In addition, the Events Coordinator will
      have the support of an engaged Board of Directors made up of
      over 70 individuals who actively participate in all levels of
      the organization.

      ESSENTIAL RESPONSIBILITIES

      Event Management
      •                 Recruit and provide staff assistance to Board members and
      other SPUR members to plan and execute the events, generate
      ideas, reach out to key participants, and raise money.
      •                 Plan and organize the events from conception through
      post-event follow-up.
      •                 Manage creation of event collateral.
      •                 Act as liaison with consultants and vendors.
      •                 Develop budgets for each event, manage costs, and ensure fund
      raising success.
      •                 Use the member database to manage invitations, sponsorship
      letters, nametags, thank you letters, and progress reports.
      •                 Work with the other development and program staff to convert
      non-member event attendees into members.
      •                 Produce reports that summarize the results of the events and
      create archives of key event materials, using the SPUR database.
      •                 Strive to continually improve SPUR’s events by soliciting
      feedback from attendees and learning from other organizations’
      events.

        Fund raising events include (55%):

      •                 Silver SPUR—Our largest fund raiser of the year, the Silver
      SPUR Awards Luncheon raises $645,000, equal to 38% of the annual
      budget. Last year 1,800 people attended the November event in
      the Moscone Center, making it the largest non-political fund
      raising event in San Francisco.
      •                 Bay Discovery Cruise—Our spring fund raising event involves
      dinner and dancing on a boat. Last year, 375 people attended,
      raising $155,000, equal to 10% of the annual budget.
      •                 SPUR PAC—Once before each local election we hold a small fund
      raiser to raise money for the SPUR PAC. This is a relatively new
      event for SPUR, but one which we want to grow.
      •                 MFAC Awards—SPUR, under the direction of the Municipal Fiscal
      Advisory Committee, produces a 200-person awards luncheon for
      City employees who have made extraordinary contributions. The
      event fundraising goal is $50,000.

        Member benefit and cultivation events include (20%):
      •                 Quarterly receptions for the Civitas Society (SPUR major
      donors)
      •                 Quarterly events for the Young Urbanists (SPUR members under
      40)
      •                 Bi-monthly Business Breakfasts (for SPUR Business members)
      •                 The annual All-Members Party and Annual Meeting (for all
      members)
      •                 The annual State of the City Breakfast (for SPUR Business
      Members)
      •                 Occasional additional events that will be developed throughout
      the year

        Volunteer Management (15%)
      •                 Work with Volunteer Management Intern to recruit and train
      groups of volunteers to help with events. Volunteers include
      both high-level strategy committees, as well as more hands-on
      support people.
      •                 Supervise interns and volunteers on an on-going basis.

        Program Event Support (5%)
      •                 Assist with other SPUR events, meetings and activities put on
      by program staff.

      Administration (5%)
      •                 Including staff development, staff meetings and maintenance of
      annual activity calendar as a central reference for the
      organization.
      •                 Using the SPUR database, assist Membership Coordinator in
      tracking and acknowledgement of gifts that relate to events.

      Other Duties As Assigned

      QUALIFICATIONS
      Education:  Bachelor’s degree a minimum
      Work experience:
      •                 Minimum of 1-3 years work experience
      •                 Must have experience producing events
      •                 Must have interest in non-profit fund raising
      •                 Project management experience required – bringing a project
      from conception/planning stages through to implementation and
      completion.
      •                 Have keen sense of judgment to handle complex inquiries
      •                 Must have proven effective communication skills (written and
      verbal)
      •                 Must have high attention to detail
      •                 Must have proven team leadership skills
      •                 Must have strong time-management skills
      •                 Extremely organized, able to multi-task and work under
      pressure in a team environment with enthusiasm
      •                 Desired proven record of strategic marketing and communication
      experience
      •                 Knowledge of Excel, Word, PowerPoint. Experience with
      databases (eTapestry, Access, or others) highly desirable
      •                 Proficient with Mac computers helpful
      •                 Must have an interest in urban and public/civic affairs

      COMPENSATION
      Full-time, exempt position. Salary commensurate with experience.
      Excellent benefits. The job involves some cyclical hours, with
      peak and off-peak times related to the timing of events.

      For more information about SPUR please visit our website,
      www.spur.org.

      SPUR is an equal opportunity employer and does not discriminate
      on the basis of race, ethnicity, age, religion, gender, sexual
      orientation or political orientation.

      How to Apply:
      For immediate consideration please send your cover letter,
      resume, and salary requirements to: SPUR, Attn: EC Opening, 312
      Sutter Street, #500, San Francisco, CA 94108, to jobs@...
      (PDF or MS Word attachment preferred) or fax to (415) 781-7291.
      Organization Web Site: www.spur.org
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