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FT job - San Francisco - Nelson\Nygaard - Proposal Coordinator

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  • asha.weinstein@sjsu.edu
    ... Proposal Coordinator Nelson Nygaard Consulting Associates California Nelson Nygaard Consulting Associates (N N) seeks a highly organized, independent and
    Message 1 of 1 , Jan 3, 2007

      ----- Forwarded by Asha Weinstein/SJSU on 01/03/2007 08:36 AM -----

      Proposal Coordinator
      Nelson\Nygaard Consulting Associates

      Nelson\Nygaard Consulting Associates (N\N) seeks a highly organized,
      independent and motivated Proposal Coordinator. The position is located in
      the San Francisco headquarters, but supports all of Nelson\Nygaard’s
      offices. This is an outstanding opportunity for the right person to become
      involved in building N\N's practice, which is focused on multi-modal
      transportation planning for livable communities. N\N's work emphasizes
      creative, innovative transit/transportation planning and community
      involvement, often within a wider set of goals such as economic
      development and reduced dependence on the private automobile.

      The Proposal Coordinator has 5 primary functions:

      Overseeing proposal preparation - Each proposal is assigned to a proposal
      manager (usually a senior planner or higher) who typically prepares the
      project scope, approach and budget. The Proposal Coordinator is
      responsible for:

      • Reviewing each RFP, preparing a comprehensive proposal outline/checklist
      and conferring with the Proposal Manager to review the outline and
      identify work assignments.

      • Writing proposal cover letters

      • Writing 2-3 paragraph “cameos” of N\N team members describing their
      skills and role(s) in the projects.

      • Preparing all required proposal forms (e.g. DBE/WBE certifications, Form
      60s, etc).

      • Preparing Budget and Timeline templates in MS Excel

      • Coordinating directly with Prime or Subconsultants regarding the
      submission of proposal materials, if needed.

      • Working with N\N’s Publications Department to ensure that all proposals
      are properly prepared, fully reviewed and delivered to the client in a
      timely manner.

      • Preparing the draft scope/schedule/budget for fairly standard proposals
      such as Performance Audits or Transit Development Plans

      • Perform other related marketing activities as required.

      Enhancing and Maintaining NN’s marketing materials – N\N recently updated
      the format and content of all of its proposal/marketing materials
      including qualification sheets, sector sheets and project profile sheets.
      The materials were prepared using Adobe In-Design™. The Proposal
      Coordinator is expected to regularly review, update and create new
      materials as warranted.

      Prepare and distribute marketing materials and qualification packages – At
      the direction of senior staff, the Proposal Coordinator is expected, with
      minimal oversight, to prepare and distribute packages of marketing
      materials (hard copies or electronic versions) to clients and other
      consulting firms.

      Assist with performance reporting – The Proposal Coordinator will assist
      the Chief Operating Officer with semi-annual assessments of N\N’s proposal
      performance in terms of hit ratio, winning proposals, expenditures,
      geographic distribution, etc. Assisting with this task will require
      running reports in MS Excel™ and MS Access™.

      Maintain project/proposal database – N\N uses a MS Access™ database to
      track all of its open projects and proposals. The Proposal Coordinator,
      with assistance from the Proposal Assistant, is responsible for ensuring
      that all information in the database is kept up to date.

      On occasion the Proposal Coordinator will be expected to prepare
      presentation materials including PowerPoint slides, newsletters and
      materials for Open Houses. In addition, the Proposal Coordinator is
      expected to be proactive in suggesting and implementing new marketing
      programs, as well as developing materials. These may include press
      releases, abstracts, newsletters, etc.

      The Proposal Coordinator will be expected to oversee the activities of the
      Proposal & Marketing Assistant.


      1. Education and Experience - Candidates should have a B.A.\B.S. in a
      related field such as journalism, business, planning or marketing and at
      least one year of directly related experience working for a private sector
      consulting firm creating proposals. Candidates without a four-year degree
      must have at least two years of directly related experience.

      2. Software - Candidates must be able to demonstrate a high level of
      proficiency with Microsoft Office Products including Excel, Word, Access
      and PowerPoint. Proficiency with design software (e.g. Adobe Illustrator)
      and layout software (e.g. Adobe InDesign) is highly desired.

      3. Writing - Candidates must be able to demonstrate excellent writing skills.

      4. Organization – Candidates must be able to clearly demonstrate that they
      can work in an organized fashion, work with multiple proposal managers
      simultaneously and work with minimal supervision.

      Salary and Benefits
      All employees at N\N are paid an hourly rate. The Proposal Coordinator is
      a “non-exempt”, full-time position. The hourly rate of pay for this
      position ranges from $27.50 to $32.50, depending upon experience and
      qualifications. Benefits, subject to standard waiting periods, include
      fully paid health and dental insurance, a 401K/profit-sharing program and
      Paid-Time-Off (PTO).

      Please send a cover letter and resume (email, fax or regular mail) to:
      Paul Jewel – Partner
      Nelson\Nygaard Consulting Associates
      785 Market Street #1300
      San Francisco, CA 94103
      (415) 284-1544 phone
      (415) 284-1554 fax

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