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RE: [RI_Ancestors] NEHGS - search tips

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  • Sandy Johansen
    On the web site they have a nice video tutorial on using the new site too, so there are aids to create better searches on the site. There really is a ton of
    Message 1 of 5 , Nov 12, 2011
      On the web site they have a nice video tutorial on using the new site too,
      so there are aids to create better searches on the site. There really is a
      ton of information there which makes sorting through it all a little harder
      unless you use a good search.



      I have used a spread sheet to list the search criteria I used each search,
      so I don't waste time duplicating the same search over and over. You can
      also sit down and think of a hand full of possible ways to search for what
      you want and then check each one off as you go, noting of course what was
      found or not found. Another idea is to search for a place, for example I
      went to the database listing and selected the Register database and searched
      for the town name which helped me find information on that town and a list
      of vital records that I used in researching a specific family I knew who had
      lived there. You might also find names of a lot of other people who came
      from or went to the same town who might be part of a chain of migration in
      which your ancestor partook.



      Sandy



      From: RI_Ancestors@yahoogroups.com [mailto:RI_Ancestors@yahoogroups.com] On
      Behalf Of Nancy-Jo Nunez
      Sent: Saturday, November 12, 2011 1:45 PM
      To: RI_Ancestors@yahoogroups.com
      Subject: RE: [RI_Ancestors] NEHGS - search tips





      Thanks for posting that.

      -----Original Message-----
      From: RI_Ancestors@yahoogroups.com <mailto:RI_Ancestors%40yahoogroups.com>
      [mailto:RI_Ancestors@yahoogroups.com <mailto:RI_Ancestors%40yahoogroups.com>
      ] On
      Behalf Of Sandy Johansen
      Sent: Saturday, November 12, 2011 12:41 PM
      To: RI_Ancestors@yahoogroups.com <mailto:RI_Ancestors%40yahoogroups.com>
      Subject: [RI_Ancestors] NEHGS - search tips

      This may help you with the searches:

      . A keyword search in which you enter a first name and last name -
      John Smith - is the most comprehensive search of all databases. Any
      companying information, such as a year and or a place name will narrow your
      search to more precise results. For example: Mary Jones 1726 Boston.

      Advanced Search offers 12 new searchable fields; in addition to entering
      names, dates, locations, and keywords, you can also search by category,
      specific database, or by record type.

      Each search field executes an exact search unless a user employs a wildcard
      or engages Soundex. Exact searches are designed to cut down on unwanted
      results and, to the extent possible, eliminate false positive hits.

      . To search by category, you can choose one of 11 categories of
      databases, with the ability to search the whole category or you can choose a
      specific database within the category.

      When you choose a specific database, please be sure to look for the "Search
      Tips" that appears just below the main search fields. These tips point out
      important actions, such as when a database should be searched by keyword
      only, or when the databases/index contains last names only. When a database
      contains last names only, the first name should be entered in the keyword
      box.

      . To search by record type, you can choose one of 33 record types,
      performing a search across all databases with that type of record, or you
      can choose a specific database that contains records of that type.

      . When searching a database that is town or city specific, Boston
      Births for example, it is not necessary to fill-in any location drop-downs.
      When searching a database that is state specific, it is not necessary to
      fill-in country or state drop-downs. Typing in a town or city will narrow
      your results to the location you entered.

      . The keyword field is a powerful tool that searches record text, as
      well as all other search fields and NEHGS web pages. If you find a search
      tip on a database that recommends searching that database by keyword, you
      should only use the keyword field, leaving all other fields blank.

      The keyword field and all other free text search boxes support the following
      wildcards:

      . ? matches any single character

      * Eli?abeth = Elizabeth and Elisabeth

      . *matches any number of characters

      . Sam* = Sam, Samuel, Sam'l

      . + requires connected words to appear together

      . ~~ searches year range

      . 1700~~1760

      . Do not use quotations marks.

      AmericanAncestors.org only requires one character before using a wildcard.
      {many databases, including Ancestry need at least 3 characters for a wild
      card search}

      To return to the search screen with all of your prior criteria persisting,
      click the "Refine Search" button

      [Non-text portions of this message have been removed]

      ------------------------------------

      Be sure to check and use the Files, Links, Photos, and Database features on
      your visits to our RI_Ancestors Web site
      There is a lot of information there and more being added daily

      For the benefit of those who cannot access our Yahoo site
      we have a Mirror site for the File, Links, and Databases
      at: http://www.rootsweb.ancestry.com/~rikent/yahoo/
      Yahoo! Groups Links





      [Non-text portions of this message have been removed]
    • Sandy Johansen
      Friends, Here is another article on Searching Library Catalogs, I saved this article by Jean Maguire because it is so well written. NEHGS has just launched its
      Message 2 of 5 , Nov 12, 2011
        Friends, Here is another article on Searching Library Catalogs, I saved this
        article by Jean Maguire because it is so well written.



        NEHGS has just launched its new library catalog, taking advantage of
        up-to-date search technologies to provide greater access to its collections.
        Most libraries today offer online catalogs of their collections and they are
        improving them all the time. When searching a catalog for the first time,
        make sure you read the help section for how best to utilize the
        functionality of that particular catalog. The following tips, which
        highlight the abilities of the NEHGS catalog, may be applied to many other
        catalogs as well.



        The default search page opens to the keyword search. You may enter your
        terms in any order. If you enter multiple terms and do not enter any
        operators (AND, OR, AND NOT) or quotation marks, the catalog will
        automatically search for your terms first as a phrase. If it finds no
        records with that phrase, it will search for them using AND. If it still
        finds no records, it will search for them using OR.

        Search Tips

        Multiple Words

        You may enter multiple words in any order. The catalog will search for your
        terms first as a phrase. If it finds no results, it will automatically
        supply the Boolean "and" operator between each word and search again. Your
        search terms will be highlighted in red in the full record display for each
        title. rhode island births

        Phrase Searches

        Search for complete phrases by enclosing them in quotation marks. Words
        enclosed in double quotes will appear together in all results exactly as
        typed. "hopkins family"

        "taylor family" and virginia

        Wildcards

        Words may be right-hand truncated using an asterisk. Use a single asterisk *
        to truncate from 1-5 characters. Use a double asterisk ** for open-ended
        truncation.

        You may also use a question mark ('?') to replace a single character
        anywhere within a word. genealog*

        gen**

        wom?n

        Boolean Operators

        Use AND or OR to specify multiple words in any field, any order. Use AND NOT
        to exclude words. Select the operator you wish to use from the selection
        list. Parentheses group words together when using Boolean operators. roberts
        and connecticut

        italian* and (boston or mass* or new york)

        Proximity Operators

        The NEAR operator is used to retrieve records that contain the specified
        words or phrases within ten words of each other in the same indexed field.

        The WITHIN operator is similar to the NEAR operator, but allows the user to
        specify the maximum number of words that may appear between the specified
        words. WITHIN 10 and NEAR are equivalent. genealogical near
        conference

        john within 1 brown

        Field limits

        Field limits may be specified by selecting a field limit from the selection
        list in the form before the word or phrase to be searched. A field limit
        causes the system to search only the specified field for the specified
        word(s). The following field limits are supported:

        Field limit Meaning

        Author: Search only author fields

        Title: Search only title fields

        Subject: Search only subject fields

        Note: Search only note fields



        Sandy from Colorado

        __



        [Non-text portions of this message have been removed]
      • Jim Fisher
        Thanks Sandy. I d suggest everyone keep a copy of this and try and remember how to use these common Boolean operators. They ve been around for years and more
        Message 3 of 5 , Nov 13, 2011
          Thanks Sandy. I'd suggest everyone keep a copy of this and try and remember
          how to use these common Boolean operators. They've been around for years and
          more databases are opting for software that uses them.



          Jim Fisher



          From: RI_Ancestors@yahoogroups.com [mailto:RI_Ancestors@yahoogroups.com] On
          Behalf Of Sandy Johansen
          Sent: Saturday, November 12, 2011 6:49 PM
          To: RI_Ancestors@yahoogroups.com
          Subject: RE: [RI_Ancestors] NEHGS - search tips





          Friends, Here is another article on Searching Library Catalogs, I saved this
          article by Jean Maguire because it is so well written.

          NEHGS has just launched its new library catalog, taking advantage of
          up-to-date search technologies to provide greater access to its collections.
          Most libraries today offer online catalogs of their collections and they are
          improving them all the time. When searching a catalog for the first time,
          make sure you read the help section for how best to utilize the
          functionality of that particular catalog. The following tips, which
          highlight the abilities of the NEHGS catalog, may be applied to many other
          catalogs as well.

          The default search page opens to the keyword search. You may enter your
          terms in any order. If you enter multiple terms and do not enter any
          operators (AND, OR, AND NOT) or quotation marks, the catalog will
          automatically search for your terms first as a phrase. If it finds no
          records with that phrase, it will search for them using AND. If it still
          finds no records, it will search for them using OR.

          Search Tips

          Multiple Words

          You may enter multiple words in any order. The catalog will search for your
          terms first as a phrase. If it finds no results, it will automatically
          supply the Boolean "and" operator between each word and search again. Your
          search terms will be highlighted in red in the full record display for each
          title. rhode island births

          Phrase Searches

          Search for complete phrases by enclosing them in quotation marks. Words
          enclosed in double quotes will appear together in all results exactly as
          typed. "hopkins family"

          "taylor family" and virginia

          Wildcards

          Words may be right-hand truncated using an asterisk. Use a single asterisk *
          to truncate from 1-5 characters. Use a double asterisk ** for open-ended
          truncation.

          You may also use a question mark ('?') to replace a single character
          anywhere within a word. genealog*

          gen**

          wom?n

          Boolean Operators

          Use AND or OR to specify multiple words in any field, any order. Use AND NOT
          to exclude words. Select the operator you wish to use from the selection
          list. Parentheses group words together when using Boolean operators. roberts
          and connecticut

          italian* and (boston or mass* or new york)

          Proximity Operators

          The NEAR operator is used to retrieve records that contain the specified
          words or phrases within ten words of each other in the same indexed field.

          The WITHIN operator is similar to the NEAR operator, but allows the user to
          specify the maximum number of words that may appear between the specified
          words. WITHIN 10 and NEAR are equivalent. genealogical near
          conference

          john within 1 brown

          Field limits

          Field limits may be specified by selecting a field limit from the selection
          list in the form before the word or phrase to be searched. A field limit
          causes the system to search only the specified field for the specified
          word(s). The following field limits are supported:

          Field limit Meaning

          Author: Search only author fields

          Title: Search only title fields

          Subject: Search only subject fields

          Note: Search only note fields

          Sandy from Colorado

          __

          [Non-text portions of this message have been removed]





          [Non-text portions of this message have been removed]
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