- September 2, 2011 Are we HOT yet? As we suffer through the “Dog Days of August”, it’s time to complete planning for your fall programs and events.Message 1 of 1 , Sep 2, 2011View Source
NLUS Council Alert for January 30, 2009
September 2, 2011
Are we HOT yet? As we suffer through the “Dog Days of August”, it’s time to complete planning for your fall programs and events. Early publication of the schedule and use of “Save the Date” notices should enhance attendance and participation at your events by allowing your members to put the dates on their calendar. Through earthquakes and hurricanes here on the East Coast, your Navy League headquarters staff continues operations and we will keep you updated on upcoming events and the developments that affect your council’s operation. Please continue to review these messages and respond as needed. Enjoy your Labor Day Weekend holiday!
I hope you’re council is participating in the 2011 Centennial of Naval Aviation events in your area; the upcoming War of 1812 Bicentennial events are being planned and should be incorporated in your program planning. If you have questions or comments about the information below, please contact the Member Service Center at service@... or 800.356.5760. Thanks! Bill Waylett
I. National Convention Information
II. Best Practices and Good Ideas
III. Legislative Affairs
V. Public Relations
I. National Convention Information
The Navy League will hold the National Convention and Annual Meeting of Members at the Convention Center in Chattanooga, TN on October 26-29, 2011. Please visit our convention website at http://www.navyleagueconvention.org/, where you can do the following:
• Review the schedule of events, meetings and special tours;
• Reserve a room at the Navy League rate ($119/night) in the Marriott Chattanooga at the Convention Center (take advantage of this rate if you come early and/or stay late); and
• Register online for the Convention and select optional events.
Optional Events at the Convention include:
• Chickamauga Battlefield Tour on Wednesday, October 26, 12 noon
• Welcome Aboard Reception on Wednesday, October 26, 5:30 p.m.
• Tennessee Valley Railroad Museum Ride & Tour, Thursday, October 27, 2:30 p.m.
• Host Committee Reception, Thursday, October 27, 7 p.m.
• Chattanooga Dine Around, Friday, October 28, 6 p.m.
• Art District Tour, Saturday, October 29, 11 a.m.
If this is your first visit to Chattanooga, you will enjoy discovering this small, enchanting city. Most of the special events are scheduled so they don’t conflict with National Committee meetings.
The 2012 National Budget will be reviewed and approved at the Convention. Field and staff budget inputs have been collected and submitted for review by the National Budget Committee (in September), the Steering Committee (in September), the Executive Committee (in October) and the Board of Directors for final approval.
II. Best Practices and Good Ideas
Periodically we share some of the best practices and the good ideas initiated in the field.
Education Assistance Fund. By Robert Ravitz, New York Council. Council leaders involved in the commissioning ceremony for a US Navy ship or USCG cutter often find they have funds remaining after all the bills are paid. What should they do with this money? The USS New York Commissioning Committee established an Education Assistance Fund to provide education funding for crew members seeking continuing education. The Fund will continue to seek tax-deductible contributions so that the money will last for the ship’s lifetime. Education funding can include tuition, books, fees, computers and any other related expenses not covered by the service. The New York Council established a 501.c.3 corporation for the Fund and engaged Morgan Stanley to manage the investment funds with no investment management fees. Bob Ravitz, Co-Chairman of the Fund, presented the program to the NLUS National Board of Directors in June and invited all councils with adopted ships, station or units, as well as upcoming commissioning ceremonies, to join the Fund. There is no cost to the participating councils and the monies contributed by any council will be segregated. The advantages for the individual council contributing funds is that they will have professionally managed investments, but will retain control of the distribution of the monies to their adopted ships or units. The headquarters coordinator for this program is Bill Waylett, wwaylett@.... Bob Ravitz may be contacted with specific questions about the Fund and its’ administration. Bob can be reached at bravitz@..., or by calling (203) 855-1486.
Energizing Your Council. By Maria-Isabel Soto, Long Beach Council. Headquarters has been providing a workshop called Energizing Your Council since 2003. Starting in 2007, Long Beach Council has implemented many recommendations from the workshop, then found some of their own! Here are the results:
• Increased the size of the Council Board of Directors from FIVE to FOURTEEN;
• Organized the Commissioning Committee for two successful commissioning ceremonies: USS Green Bay (LPD 20) and USS Dewey (DDG 105);
• Increased the number of Adopted Ships and Units from ONE to SIX;
• Increased the number of youth groups supported from ONE to SEVEN;
• Provides EIGHT-ONE quarterly and annual awards to sailors, Marines and cadets (in supported youth groups);
• Joined three Chambers of Commerce;
• Started a council website http://longbeachnavyleague.org/default.aspx (2010 Mackie Award winner) and improved the council newsletter The Bo’sun’s Pipe;
• Formed a partnership with the social media company The Patch;
• Merged with the Co-Mar Waves Council;
• Initiated a Community Affiliate Recruiting Program in 2011 with 2 members to date;
• Maintained membership over 300 council members; and
• Initiated many community events, including hosting of the NLUS 2013 National Convention.
Was all this accomplishment the results of the effort of one person? Of course not, but it took committed leadership to recruit the volunteers to make these activities happen. Thanks to Ms. Maria-Isabel Soto for her hard work, outstanding results, and superior leadership!
Fundraising with a Grocer’s Loyalty Card. At least two councils raise money for their projects using a grocer’s loyalty card that rebates funds to the charitable cause. Richmond Council is linked with Cash for Causes, a program at Martin’s Food Market. Council members purchase prepaid gift cards; the card is redeemed at full value, but the council pays less than full value to Martin’s (up front rebate). The funds support council projects.
Councils in the Sacramento, CA area have had a program for over 10 years with Raley’s Food Stores. Members sign-up for a linked loyalty card that donates a rebate to Sea Cadet units locally. Every dollar spent for groceries also is a contribution.
In both programs, all you have to do is shop!
III. Legislative Affairs
Grassroots Best Practice Seminar at the National Convention
The Legislative Affairs Committee will host a Best Practices Seminar at the National Convention on Saturday, October 29 at 1 p.m. The seminar will allow council participants, National Directors and Region VPs of Legislative Affairs to discuss problems in scheduling Member of Congress (MOC) briefings and provide a panel of RVPs to answer questions about the MOC Grassroots program. Please plan to attend this informative session.
Grassroots Legislative Initiative Update
Release and initial training sessions for Presentation Three (US-Flag Merchant Marine) has been completed with three training sessions completed in August on 8/2, 8/16 and 8/24. Legislative Affairs (LA) training continues next month with Presentation One scheduled for September 6, Presentation Two scheduled for September 13 and Presentation Three scheduled for September 20. All presentations are at 3 p.m. Eastern. You must register for training with your Region Vice President, LA, who will send your name and email address to Bill Waylett, wwaylett@.... Presentations are also available in Word for those presenters who do not want to use PowerPoint.
Council Awards Announced
The Council Awards judging is complete, and the results are below. The letters of congratulations from Dan Branch have been mailed to invite last year’s council president to accept the award for their council in Chattanooga.
Central New Jersey
Please join us in congratulating these councils for their performance in 2010.
Council Retention/Lapsed Member Campaign Initiated
All Council Presidents were emailed a retention/lapsed member campaign for them to use and incorporate into their retention plan. It was complete with templates of a script to tailor to their specific council, applications, and a survey for members that still choose to not renew their membership. Please contact Salvador Chairez by email at schairez@... if you did not receive this campaign, or have questions on how to implement it. The deadline for implementation and feedback is September 30th.
Every Member get a Member Campaign Launched
Here are the simple parameters:
• Each existing member is asked to recruit one new member between June 1, 2011 and May 31, 2012.
• Leadership and accounting will be through existing Council-Area-Region Presidents with assistance provided by Regional Activities and Membership Departments at Headquarters.
• Members are encouraged to ask recruits to join online, use the application printed in Seapower
each month, or carry applications with them to hand new member prospects.
Please promote this program within your council and request that your Council Membership Committee provide local support for recruiting efforts. The success of EMGAM depends on participation by all our members.
Membership Campaign Goals - just a reminder that our campaign is ongoing.
The National goal for 2011 is an increase of 12,000 members and an increase of 30K members by year end 2016. Large councils and councils near military bases and installations should set a goal of at least 50% membership increase by the end of 2011. These councils should also have a 2016 goal of double or triple membership increase. This plan supports a steady climb to 80K members by 2016.
The retention goal is for each council to raise retention to a minimum of 95% over the next two years. Each council should develop a retention plan to attain this goal ASAP. If you would like a copy of the lapsed member calling campaign template to tailor to your council’s needs, please request it from Salvador Chairez, schairez@...
The Military Spouse membership national goal is to recruit 700 spouse members in 2011 and 1500 by 2016. Currently we have 179 spouse members.
All members are encouraged to recruit at least one new member into the Navy League. The application you can use to recruit a member can be found and printed from our website here or by asking them to join online for less than a dollar a week at www.navyleague.org/join_renew.
Member Email Addresses. We continue to have only about ½ of our member’s email addresses. Please ask your members to release their email to us so they can receive important announcements from our Navy League leadership. Thanks for your cooperation.
IV. Public Relations
CSOP Update. The Community Service Organization Presentations have a new look! We have three approved CSOPs at this time, one more in beta testing, and one in development. Checkout the new look at http://www.navyleague.org/councils/csop.php.
2010 Donald M. Mackie Awards and Public Relations Recognition Program Winners
These awards will be presented to a council representative at the National Convention. Please join us in congratulating these councils for their performance in 2010.
Navy Week Calendar update. Navy Public Affairs has published the 2011 Navy Week schedule at http://www.navyweek.org/. Navy Week events are conducted to raise awareness and bring the Navy to communities across America. Navy Week is also an excellent opportunity for your council to raise visibility in your community by getting involved with the planning and execution of a local Navy Week. Each Navy Week has a coordinator who wants local council assistance and guidance. Upcoming scheduled Navy Weeks include:
• Cincinnati, OH Navy Week, Aug. 29 – Sep. 5
• Omaha, NE Navy Week, Sep. 6-11
• San Diego Fleet Week, Sep. 19 – Oct. 2
• Springfield, MA Navy Week, Sep. 24 – Oct. 2
• Albuquerque, NM Navy Week, Oct. 1-9
• San Francisco Fleet Week, Oct. 1-31
Centennial of Naval Aviation Events
The birth of Naval Aviation is recognized on May 1, 1911, the date of the contract to purchase the Navy’s first aircraft. An aggressive schedule of appearances by Naval Aircraft is scheduled throughout the year (see the schedule at http://www.navalaviation100.org/eventlist. Council leaders who want to participate in any of these events can contact the Centennial History Director, Captain Rich Dann, USN, Richard.dann@..., or call (619) 545-1899. The Centennial Office is sponsored by Commander, Naval Air Forces, and is located at Naval Air Station North Island, San Diego, CA. Upcoming events include (BA = Blue Angels):
• Naval Air Station Patuxent River Air Expo 2011, Sep. 3-4 (BA)
• Omaha Navy Week and Guardians of Freedom Air Show, Sep. 6-11 (BA)
• National Championship Air Races, Reno, NV, Sep. 14-18
• Memphis Air Show, Sep. 17-18 (BA)
• San Diego Fleet Week and MCAS Miramar Air Show, Sep. 19 – Oct. 2 (BA)
• NAS Oceana Air Show & AIAA Centennial Convention, Sep. 20-25 (BA)
• San Francisco Fleet Week, Oct. 8-9 (BA)
For your council events, there is a video now posted promoting the Centennial at http://www.filedropper.com/centennialnavalaviationfinalh264.
War of 1812 Bicentennial Events
War of 1812 Bicentennial is starting to move into overdrive. CAPT Patrick C. Burns, USN, Director of the Navy Office of Commemorations is planning to provide an update at the National Convention in October and many cities have planning underway to develop schedule of events for festivities.
Upcoming events in 2012 that include NLUS participation in the US:
• April 17-23, New Orleans
• May 23-30, New York City
• June 2-12, Norfolk, Virginia
• June 13-19, Baltimore, Maryland and Annapolis, Maryland
• June 29 – July 6, Boston
• August 8-13, Milwaukee, Wisconsin
• August 15-20, Chicago
• August 22-27, Toledo, Ohio
• August 27 – September 4, Cleveland, Ohio
• September 5-10, Detroit, Michigan
• September 12-17, Buffalo, New York
For more information on these bicentennial events, go to http://www.history.navy.mil/commemorations/1812/1812-index.htm.
For local events, go to http://www.visit1812.com/. Upcoming US local events are:
• Fort Niagara Encampment, Youngstown, NY, Sep. 3-4
• Battle of St. Leonard Creek, St. Leonard, MD, Sep. 24
• 15th National War of 1812 Symposium, Baltimore, MD, Oct. 1
• Mississinewa 1812, Marion, IN, Oct. 7-9
Look for more information in the coming months as events are finalized at each site.
Qualified Charitable Distributions (QCDs) from IRAs. Congress has renewed the QCD provisions for 2010 and 2011. Under these provisions, IRA owners, age 70-1/2 and up, may make tax-free distributions from their IRAs of up to $100,000 to qualified charities (such as the Navy League). These distributions can be used to satisfy mandatory minimum distributions from individual IRAs for tax years 2010 and 2011. For more information or to arrange a distribution, contact Mike Carter, Director of Development, mcarter@..., or call 1-800-356-5760, X1585.
1. Seapower. The September edition of Seapower can be found online by visiting www.seapowermagazine.org and clicking on the cover of the current issue, featuring Gen. James F. Amos, commandant of the Marine Corps. Seapower’s Q&A with the commandant kicks of this month’s special report on the U.S. Marine Corps — The Nation’s Crisis Response Force. In the Navy League News section of the magazine, Deputy Editor Peter Atkinson looks at the importance of leveraging relationships and partnerships, nationally and locally. For example, the Navy league has partnered with the Navy Historical Foundation, the U.S. Navy, the Smithsonian and Operation Sail 2012 to provide support for the War of 1812 Bicentennial. A variety of council activities in support of the men and women of the sea services also are noted in the Council Digest, and the upcoming National Convention in Chattanooga, Tenn., is covered in detail.
Additional copies of the 2011 Seapower Almanac are still available for purchase. Contact Publications Director Kerri Carpenter for more details. Please note that the Almanac issue is not produced in digital form.
Want to introduce your local high school students and others in your community to the Navy League? You can do that by giving the gift of a subscription to Seapower to your local school and public libraries. Many councils have taken advantage of this great value. A one-year subscription for schools and libraries cost just $25! Contact Editor in Chief Amy Wittman for more information at awittman@....
2. Sea Cadet Birthday
National President Dan Branch has declared September Naval Sea Cadet Month. Annually we celebrate the Sea Cadet Birthday (9/10/1962) in September, normally by celebrating the event throughout the month. The Naval Sea Cadet Corps (NSCC) was authorized by the US Congress in September, 1962. Councils sponsoring a Sea Cadet Unit should plan some activities in September to celebrate their birthday and to increase their visibility in your community!
Councils that do not sponsor a Sea Cadet Unit are encouraged to look for a unit to sponsor by contacting the NLUS Vice President for Youth Programs, Pamela Ammerman, pamamm@..., or the Sea Cadet National Chairman, Warren Savage, chiefskip@..., or NSCC Headquarters, seacadets@.... For information detailing what “sponsorship” entails, please refer to the Navy League Youth Program Guide and Sea Cadet Corps Support Guide, available at http://www.navyleague.org/councils/council_guides.php.
3. IRS Notices and Assistance
The Internal Revenue Service’s announcement on June 9 that it has revoked the tax exemption of approximately 275,000 organizations was followed by several Notices and Procedures to guide affected organizations:
Revenue Procedure 2011-36 (http://www.irs.gov/pub/irs-drop/rp-11-36.pdf) announces reduced application fees for small organizations applying for reinstatement of their tax exemption;
Revenue Notice 2011-43 (http://www.irs.gov/pub/irs-drop/rp-11-36.pdf) announces transitional relief for small organizations eligible to file IRS Form 990-N if they apply for reinstatement by December 31, 2012; and
Revenue Notice 2011-44 (http://www.irs.gov/pub/irs-drop/n-11-44.pdf) provides guidance for applying for reinstatement under Revenue Notice 2011-43.
The IRS has also placed a YouTube video on their IRS YouTube channel (website) titled How to Get Your Tax-Exempt Status Back.
b. The IRS announces the remainder of their 2011 schedule for Small and Mid-sized 501(c)(3) Organizations Workshop. This one-day workshop, presented by experienced Exempt Organizations specialists, will explain what 501(c)(3) organizations must do to keep their tax-exempt status and comply with tax obligations. This popular one-day introductory workshop is designed especially for administrators or volunteers who are responsible for an organization's tax compliance as well as those interested in careers in the nonprofit sector. Council treasurers are encouraged to attend a workshop.
September 20 Birmingham, AL
September 21 Huntsville, AL
November 1 St. Louis. MO
November 3 Springfield, MO
Nov. 15-16 Chicago, IL
4. Upcoming Dates, Deadlines and Events
Sep. 5 Labor Day holiday Fly the flag
Sep. 11 Patriot Day Fly the flag
Sep. 16 POW/MIA Recognition Day Fly the flag
Sep. 28 Rosh Hashanah begins at sundown
Oct. 2 Deadline for hotel reservations at the NLUS rate for the National Convention
Oct. 7 Yom Kippur begins at sundown
In September we celebrate the establishment of the US Naval Sea Cadet Corps by Act of Congress in 1962. Councils should plan family events with your cadets and the community at large. Sea Cadets are a council asset!The NLUS Council Alert is prepared by Bill Waylett, Sr. Dir. for Regional Activities
wwaylett@... or 703-528-1775
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