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bylaws

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  • Bart Everson
    Greens, Sorry I can t make Sunday s meeting, but I plan to present a draft of bylaws in absentia. I have attached this draft as PDF for easy printing. I m
    Message 1 of 1 , Jun 7, 2002
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      Greens,

      Sorry I can't make Sunday's meeting, but I plan to present a draft of
      bylaws in absentia. I have attached this draft as PDF for easy
      printing. I'm also pasting the text below.

      I did not write it all by myself. It has been in the works, along with
      our constitution, for about a year and a half. Many people have
      contributed to it and almost every bit of feedback has been incorporated
      into the present document in some way.

      This is not a rough draft. It's not perfect either. I believe it is,
      at least, ready for consideration by the Party.

      I will leave copies at the office for distribution at Sunday's meeting.
      At the July general meeting, I think we should discuss the draft and
      vote on whether to make it official, perhaps with specific revisions.
      It might be a good idea to vote on each section independently.

      Keep in mind that changing the bylaws is not hard, so if there are
      mistakes and bad ideas here, we aren't locked into them.

      Bart Everson



      GNOGP BYLAWS


      I. ABOUT THIS DOCUMENT

      As mandated in the Constitution, these Bylaws provide the governing
      rules of our organization, covering topics such as membership, meetings,
      officers and committees. The Constitution is the foundational document;
      these Bylaws merely spell out the details. If there is ever a conflict
      between the two, the Constitution is more authoritative. Rules for
      changing the Bylaws are found in the Constitution. These Bylaws should
      be changed as needed to fit the evolving needs of the Party.


      II. MEMBERSHIP

      Registration

      Prospective members must submit a membership registration form to the
      Membership Coordinator. Membership begins when the applicant's name is
      entered into the Party's membership rolls. Membership lasts for one
      year. After one year, membership must be renewed or the member's name
      will be removed from the Party's membership rolls.

      Dues

      Membership dues of $25 shall be collected annually. The Party may waive
      or reduce the membership fee for any prospective member who is unable to
      pay the full amount, at the discretion of the Membership Coordinator.

      Revocation

      A proposal to revoke membership for any individual must be read at two
      consecutive General Meetings. At the second meeting, a vote must be
      taken on the matter. Revoked members will be removed from the
      membership rolls. Reinstatement of a revoked membership shall be
      subject to a vote at a General Meeting.

      III. GENERAL MEETINGS

      Note: Certain decisions may be made at General Meetings only. See the
      Party's Constitution.

      Time and Place

      The Constitution requires a standing time and place for General
      Meetings, which shall be 11am on the fourth Saturday of every month at
      the Party's office.

      In urgent situations, the Party Organizer may call a General Meeting at
      another time and/or place provided the meeting is announced (via the
      Party's e-mail list) at least one week in advance.

      Facilitation

      General Meetings shall be facilitated by Party members (on a voluntary,
      rotating basis) or by the Party's Organizer. The facilitator should be
      familiar with the Party's Constitution and these Bylaws. The
      facilitator is responsible for checking quorum (see below), calling the
      meeting to order, moving through the agenda, recognizing motions,
      moderating discussion, observing time limits, taking votes and generally
      working to make the meeting both fair and pleasant for everyone. The
      Party's Secretary may not facilitate because it interferes with taking
      minutes. Facilitators must strive to be impartial, limiting their own
      input on the matters under discussion and ensuring that everyone present
      has a chance to speak. Therefore, a Party member who has a lot to say
      about a specific item on the agenda should probably not facilitate that
      meeting.

      Agendas

      Agendas shall be prepared in advance by the Party Secretary. Any Party
      member may add items to the agenda at the beginning of a meeting. After
      items have been added to the agenda, time limits for discussion should
      be agreed upon. Adding items to the agenda after this point shall be
      subject to a vote.

      Every agenda shall include the following sections:

      ·
      Introductions
      ·
      Announcements
      ·
      Reports
      ·
      Old Business
      ·
      New Business

      Note that any agenda item under the heading of old or new business
      should have a specific proposal attached.

      Quorum

      General Meetings may not be called to order unless a quorum is present
      and must be adjourned if a quorum is not maintained.
      Quorum members shall be defined as Party members who have attended at
      least one previous General Meeting in the past calendar year, as
      recorded by the Membership Coordinator. Quorum shall consist of at
      least 10% of the Party's quorum members.

      Proposals

      Any Party member may suggest a proposal under old or new business.
      (Indeed, every item under old or new business should have a specific
      proposal attached.) If the proposal is seconded by another Party
      member, the matter shall be opened for discussion. During discussion,
      any Party member may propose that the matter be brought to a vote. If
      there is no objection, a vote should be taken at this time. If there is
      an objection, a vote should be taken on whether to continue discussion
      or to bring the matter to a vote.

      Complex proposals, such as an amendments to these Bylaws, should be
      submitted in writing.

      IV. OFFICERS

      The Party shall elect officers to handle administrative and
      representative functions for the Party. All officers must be active
      Party members and may not hold more than one office at the same time.
      All offices may be held for no longer than one year. No Party member
      may hold the same office for more than two consecutive terms. All
      officers shall be required to sit on the Coordinating Committee.

      Nominating and Electing Officers

      If any office is vacant at the time of a General Meeting, nominations
      must be taken. If one or more members are nominated for any office, an
      election must be held at the next general meeting. All elections must
      include a binding "none of the above" option.

      Secretary

      The Secretary shall be responsible for conducting general correspondence
      on behalf of the Party, preparing agendas for General Meetings and
      Coordinating Committee meetings, taking minutes of General Meetings and
      Coordinating Committee meetings, publishing these minutes via the
      Party's e-mail list and website. Minutes must include a list of members
      in attendance, a list of proposals made, and tallies on any votes taken.
      The Secretary shall check the Party's Post Office box and e-mail
      account at least once per week and distribute incoming mail to the
      appropriate Party officers.

      Treasurer

      The Treasurer shall be responsible for the Party's financial affairs and
      shall submit a report at each General Meeting. The Treasurer shall be
      empowered to disburse Party funds at his or her discretion.
      Expenditures must be itemized in the Treasurer's report. The Treasurer
      should take pains to anticipate financial problems and alert the Party
      to them in a timely fashion. The Treasurer shall work with the
      Fundraiser to develop financial goals for the Party. The Treasurer
      shall conduct pledge drives to encourage members to contribute to the
      Party above and beyond membership dues.

      Membership Coordinator

      The Membership Coordinator shall be responsible for maintaining the
      Party's membership rolls, collecting membership dues, setting membership
      goals, conducting membership drives at least once per year, designing
      membership forms that comply with the Party's Constitution and these
      Bylaws, and keeping records of chapter affiliation (if any) and
      attendance for General Meetings (based on the minutes). The Membership
      Coordinator shall facilitate the Party's communications with its membership.

      Speakers

      The Party shall elect two Speakers, one male and one female, who shall
      be responsible for understanding the Party's positions and articulating
      these positions to the public in a thoughtful and sensitive manner. The
      Speakers shall be empowered to speak on the Party's behalf at speaking
      engagements, in media appearances, in e-mail or Web postings, via press
      releases, or through any other form of speech in the broad sense of the
      term.

      Fundraiser

      The Fundraiser shall be responsible for coordinating fundraising events
      and shall work closely with the Treasurer to develop financial goals for
      the Party and strategies for accomplishing these goals.

      Office Manager

      The Office Manager shall be responsible for overseeing the physical
      facility of the Party's office, organizing that facility so that it may
      be useful to the Party's evolving needs, and staffing the office with
      volunteers. The office staff shall serve as labor for contacting
      members and for covering functions of unfilled offices whenever possible.

      State Party Representative

      The State Party Representative provides an interface between the Greater
      New Orleans Green Party to the Louisiana Green Party, facilitating
      communication between the two organizations. The Representative shall
      be empowered to speak and vote on behalf of the local group at state
      meetings. The State Party Representative should have access to reliable
      transportation and be prepared to travel to meetings in different parts
      of the state.

      Elections Coordinator

      The Elections Coordinator shall be responsible for informing the Party
      about upcoming elections, including qualifying requirements and
      deadlines, as well as meeting with potential candidates and assessing
      their potential for working with the Party.

      Outreach Coordinator

      The Outreach Coordinator shall be responsible for building bridges
      between the Party and other community organizations that share our
      values. The Outreach Coordinator shall maintain a listing of such
      organizations and insofar as possible stay abreast of these
      organizations' current goals, struggles, activities and campaigns. The
      Outreach Coordinator shall promote active involvement in these
      organizations by Party members and, when appropriate, inform these
      organizations of the Party's activities

      Tabling Coordinator

      The Tabling Coordinator shall be responsible for identifying events with
      tabling opportunities. The Tabling Coordinator shall work to ensure
      that the Party has tables at as many such events as possible. The
      Tabling Coordinator shall stock the table with appropriate literature
      and staff the table with informed volunteers. The tabling coordinator
      should have reliable transportation for hauling actual tables around town.

      Education Coordinator

      The Education Coordinator shall be responsible for coordinating
      educational events which reflect the Party's values. Such events may
      include study groups, workshops, seminars, films, videos, performances
      and presentations of all sorts.

      Organizer

      The Organizer shall serve as the Party's chief executive officer and as
      the chair of the Coordinating Committee. The Organizer shall coordinate
      the day-to-day administrative work of the Party and facilitate
      communication within the Party. The Organizer shall perform tasks as
      directed by the Membership and the Coordinating Committee.
      The Organizer shall be responsible for staying informed of the
      activities of the Party's various officers, working groups, chapters and
      committees and maintain a familiarity with the Party's Constitution and
      Bylaws.

      V. WORKING GROUPS

      Party members are encouraged to associate freely and work together to
      accomplish their goals. Such working groups may function autonomously
      and need only seek approval from the Party (at a General Meeting or
      through the Coordinating Committee) if they wish to use the Party's
      resources or make public representations in the Party's name.

      VI. CHAPTERS

      Chapters may be established through these Bylaws to serve specific
      communities, which may be based on affinity or geography. Any group of
      three or more Party members may propose a chapter at a General Meeting
      in the form of a written amendment to these Bylaws. See the Party's
      Constitution for rules on modifying these Bylaws.

      All chapters must maintain a membership of at least three Party members.
      All chapters must designate a representative, who shall be required to
      sit on the Party's Coordinating Committee. Chapter coordinators may not
      serve as Party officers or committee chairs or represent more than one
      chapter at the same time.

      VII. COMMITTEES

      Committees may be established through these Bylaws for specific tasks
      and with specific powers. Any Party member may propose a committee at a
      General Meeting in the form of a written amendment to these Bylaws. See
      the Party's Constitution for rules on modifying these Bylaws.
      All committee members must be Party members. All committees must have a
      designated chair, who shall be required to sit on the Coordinating
      Committee. The Coordinating Committee shall be chaired by the Party
      Organizer. Coordinators may not serve as Party officers, chapter
      representatives or coordinate more than one committee at the same time.
      Coordinating Committee

      The Party shall establish a Coordinating Committee to make decisions on
      behalf of the Party between general meetings and to make educated
      recommendations to the membership.

      Composition

      The Coordinating Committee shall consist of all Party officers,
      committee chairs and chapter representatives.

      At-Large Members

      If, and only if, all offices required by these Bylaws are filled, any
      number of at-large representatives may be elected from the Party
      membership to sit on the Coordinating Committee. If any of the offices
      required by these Bylaws become vacant and no candidates are nominated
      at the next General Meeting, the at-large representatives must nominate
      themselves for these offices or step down from the Coordinating Committee.

      Meetings

      The Coordinating Committee shall establish a regular time and place for
      meetings, not less than once a month, which shall be at 11am on the
      first Saturday of every month at the Party's office. Meetings shall be
      open to all members of the Party, who are entitled to voice but not vote.

      In urgent situations, the Party's Organizer may call a meeting of the
      Coordinating Committee at another time and/or place provided the meeting
      is announced (via the Party's e-mail list) at least two days in advance.

      Quorum

      Coordinating Committee meetings may not be called to order unless a
      quorum is present and must be adjourned if a quorum is not maintained.
      Quorum shall be defined as at least half of the membership of the
      committee. If the Coordinating Committee does not achieve quorum for
      three regular Coordinating Committee meetings in a row, the Coordinating
      Committee shall be dissolved and all Party offices shall be considered
      vacant.

      Duties and Responsibilities

      The duties and responsibilities of the Coordinating Committee are as
      follows:

      ·
      authorize expenditures
      ·
      authorize use of the Party's name
      ·
      make decisions on behalf of the Party between General Meetings or when,
      due to urgency, lack of available human resources, or other time or
      resource constraints it is unfeasible to meet in a General Meeting
      ·
      make educated, researched, thoughtful recommendations to the membership
      at General Meetings regarding official Party matters
      Note: See the Party's Constitution for a list of decisions which may
      only be made at General Meetings.

      VIII. NEWSPAPER

      The Party shall publish a quarterly newspaper titled The Crescent City
      Green Quarterly to promote the Party's values and news of Party
      activities in the community.

      All dues-paying members shall receive a subscription to the Party's
      newspaper.

      The editor of the newspaper shall be designated by the Coordinating
      Committee or at any General Meeting.
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