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3413RE: [MedicalBillers] Collections

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  • Lin
    Jul 16, 2008
      Whenever I was transitioning a provider and back statements were mailed out,
      I included a message on some of them that were older and never billed that
      said something like this: "We are currently updating our patient database,
      please be patient as we continue to update" This would head up a lot of the
      calls from patients who were shocked at their bills and how late they were.
      Of course you have to stay within your state statute of limitations too!

      Linda Walker

      Practice Managers Resource & Networking Community
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      From: MedicalBillers@yahoogroups.com [mailto:MedicalBillers@yahoogroups.com]
      On Behalf Of MELISSA
      Sent: Wednesday, July 16, 2008 10:24 AM
      To: MedicalBillers@yahoogroups.com
      Subject: RE: [MedicalBillers] Collections


      I don't know anything about speech therapy but I have been in the nightmare
      your office seems to be in right now. The most important thing right now is
      to get current claims out properly. That keeps the money flow coming in
      while she sorts out the mess the other girl left. As for the collections and
      patients complaining, I would tell them that the person who was in charge of
      that isn't here anymore. You are very sorry they didn't get a proper
      statement but the fact remains that they still owe the money and you would
      be happy to set up payment arrangements. Patients will back off some if you
      are polite but firm. The man that doesn't want to pay doesn't get a vote. If
      he signed a contract with your office, I don't think he has a legal leg to
      stand on.


      Rubenstein Family Medical Associates


      From: MedicalBillers@yahoogroups.com
      <mailto:MedicalBillers%40yahoogroups.com> ]
      On Behalf Of Carol Roush
      Sent: Wednesday, July 16, 2008 9:04 AM
      To: MedicalBillers@yahoogroups.com <mailto:MedicalBillers%40yahoogroups.com>

      Subject: [MedicalBillers] Collections

      Hello Everyone :)

      OK, so I'm sooooooo happy I didn't get the billing job at my office. The
      person who did get it, has been frustrated everyday. This isn't a job that
      is for beginners and I was just that. I'm glad the front office position
      opened up for me just in time. I feel awful for the biller. She is part-time
      and really needs to be full time to clean up the mess that front office
      person left behind before she was fired. What is sad is that the owner of
      the speech therapy clinic gave her full trust in the previous front office
      person and didn't learn much about the programs to train the new biller. I
      probably would have walked the first day on the job if I had gotten that
      job. The biller will just be there for a year since she will graduate and go
      on to a speech therapist internship. I'm seriously thinking that when my
      supervisor goes to hire again for the job, they should be experienced. From
      what I can tell, my supervisor/owner of the clinic uses Leonardo
      MD for submitting claims. Anyone heard of it? When the biller went to call
      and ask for help on walking her through on how to do something, the rep
      didn't even know what she was talking about. My coworker buddy (the biller)
      got really frustrated. The owner/supervisor was sold this program with the
      fact that there would be help or assistance. My supervisor called to
      complain and someone with experience called and helped, finally. Whew!

      As for collections, that was a mess too. A scary mess! The biller is now
      getting calls from patients saying that never got an invoice before. Um,
      right because the front office person wasn't sending them! OR, she wasn't
      posting all the payments. Everyday, it's something new and nothing but
      drama! The biller and my supervisor have been dealing with a patient who
      doesn't want to pay his bill because he says he didn't like the services.
      Odd, his child kept coming to the appointments! ugh! He could have found
      someone else for his son. He did sign a contract agreeing to policy and
      procedures of the office and paying. I figure this will be thrown out of

      Anyone else deal with this stuff?


      Carol :)

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