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11125Re: [MEFAwards] the 2012 MEFAs are coming - and we want your help

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  • Nath Kuijpers
    Jun 17, 2012
      I'll be happy to help out as a banner maker again.


      Sunday, June 17, 2012, 1:04:58 AM, Marta wrote:

      M> Hey guys,

      M> Over the last few months I've been discussing with several MEFA
      M> volunteers how we can improve the awards for the upcoming year. And
      M> we've finally gotten through all that. I'll make another announcement
      M> later tonight about the changes, but the big thing to know is that the
      M> 2012 MEFAs are coming, and soon! Specifically, here’s the schedule for
      M> the 2012 awards:

      M> --- (1) July 1-31: Nominations season
      M> (After this, new pieces cannot be nominated for the awards.)

      M> --- (2) August 7: Deadline for authors to finalize any nominations
      M> (After this, any nominations that are not finalized will be withdrawn
      M> from the awards and will need to be renominated in future years.)

      M> --- (3) August 23-31: Check ballot season
      M> (After this, pieces usually aren’t moved to new categories or
      M> subcategories. The only exception is if the author finishes a WIP
      M> story.)

      M> --- (4) September 1: First reviews are displayed at the mefawards.org website.
      M> (After this, all final reviews will be displayed at the website and
      M> cannot be edited. Reviewers should use the “hidden” or “notes”
      M> [previously draft] status if they need to edit reviews.)

      M> --- (5) October 1: Deadline to enter a reviewing goal.
      M> --- (6) January 31 (2013): Last day of voting.
      M> (After this, no new votes can be entered. Any reviews with the notes
      M> status will not be counted unless they are given a final or hidden
      M> status before this date.)

      M> The most important thing is this: the MEFAs will start accepting
      M> nominations in just under two weeks. And that’s coming quickly.

      M> *********************

      M> So just what can you do to help out?

      M> NOMINATORS: Now is the time to work out just what you want to
      M> nominate. Basically, you can edit anything that hasn’t competed in the
      M> past (or that was a WIP at the end of the awards in which it
      M> competed), provided it meets our eligibility requirement, is at a
      M> publicly-available link, and meets other eligibility requirements. You
      M> can find the pieces nominated in 2011 at http://www.mefawards.org/,
      M> and past years’ nominations are listed at
      M> http://archive.mefawards.org/ . You’ll need the title, author’s name,
      M> author’s email address, and link where the piece is available.

      M> AUTHORS: You can help us out most by keeping an eye on whatever email
      M> address you use for fandom websites and listservs. If you’ve changed
      M> this in the last year, you should make sure your MEFA account is up to
      M> date at www.mefawards.org. (If you need help doing that you can email
      M> me at mefasupportATgmailDOTcom.) Also, if you decide you don’t want to
      M> compete this year, you should email me and let me know so I can put
      M> you on our don’t-nominate list.

      M> Then there are more formal volunteers, the members who help me doing
      M> specific work behind the scenes. Specifically:

      M> LIAISIONS: We need volunteers to help guide authors through the
      M> process of getting their stories ready to compete. This involves
      M> contacting authors and answering any questions they have about the
      M> MEFAs (you can ask me if you don’t know the answer), and making sure
      M> forms describing the stories are filled out correctly. You need to be
      M> around regularly (ideally, at least once a day) between July 1 and
      M> August 7. It also helps to have participated in the awards for at
      M> least a year, and to have a generally positive and helpful attitude.

      M> PROMOTERS: Want to help spread the word about the MEFAs? Promoters
      M> post announcements at other Tolkien-centric websites, forums, and
      M> listservs. You also need to keep an eye on those forums for MEFA
      M> questions and relay them back to me if any seem to need an official
      M> answer. The main thing is you need to know a place that would welcome
      M> our announcements, where you can promote the MEFAs. You also need to
      M> check your email regularly, between now and January 31. (Even if
      M> someone promoted there last time, please feel free to volunteer;
      M> there’s always a chance that person might not volunteer again.)

      M> BANNER-MAKERS: Have an interest in graphic design? We’re always
      M> looking for people to make banners and icons to recognize nominated
      M> stories, people who meet their reviewing goals, and of course the
      M> eventual winners. This can take as much or as little time as you are
      M> willing to give to it, but obviously

      M> RATINGS PANEL: Often authors aren’t sure what rating to give a story,
      M> or readers will question whether the rating listed is appropriate.
      M> When that happens I rely on the ratings panel, a group of MEFA members
      M> who read the stories involved and tell me what rating they think the
      M> story should have. I’ll give them official guidelines for what each
      M> rating should cover. They will then read the stories and decide which
      M> rating is more appropriate. You need to be able to read stories fairly
      M> quickly and see where they fit in our guidelines. Most of the work is
      M> July 1-August 15, but occasionally I also need your help later in the
      M> awards as well.)

      M> (Actually, the use of “rating” is inappropriate. The MEFAs is moving
      M> to something called content advisories – which is basically one rating
      M> for sex, another for violence, and a third for other mature themes.
      M> I’ll say more about this when I post the PM results later tonight, but
      M> the goal is to give more information to readers who might have no
      M> problem with any kind of sexual content but prefer to avoid violence –
      M> or vice versa. In any event the ratings panel will be looking at
      M> whether those content advisories are appropriate.)

      M> So: if any of those sound like your cup of Earl Grey, please send me
      M> an email at mefasupportATgmailDOTcom. Even if you’re not sure you can
      M> handle it, drop me a line and I’ll be glad to tell you more about what
      M> we need.

      M> *****************

      M> One other way to help is with your wallet. The MEFA website relies on
      M> having a website, and the company that provides it does like to be
      M> paid occasionally. This costs around $10 a month and is our only
      M> expense; the rest of the awards run on our volunteer’s talents and
      M> elbow grease. I realize that money can be tight these days, and you
      M> are certainly free to participate without contributing $$$ toward that
      M> particular bill, but we certainly appreciate every donation – if only
      M> because every contribution means it’s that much longer before I have
      M> to be here again with my hand out. :-)

      M> You can donate at http://bit.ly/KR1EsU. I also accept checks and cash
      M> if you can’t use PayPal for some point; email me at
      M> mefasupportATgmailDOTcom and I’ll email you my postal address.

      M> Looking forward to working (and playing) with you all in the 2012 MEFAs.

      M> Marta
      M> (MEFA Admin.)
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