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Job Opening: The Evangelical Network Seeks Conference Coordinator

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  • David Lohman
    From: The Evangelical Network [mailto:theevangelicalnetwork@theevangelicalnetwork.ccsend.com] On Behalf Of The Evangelical Network Sent: Monday, October 01,
    Message 1 of 1 , Oct 2, 2012
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      From: The Evangelical Network [mailto:theevangelicalnetwork@...] On Behalf Of The Evangelical Network
      Sent: Monday, October 01, 2012 11:56 AM
      To: david@...
      Subject: The Evangelical Network Seeks Conference Coordinator

       

      The Evangelical Network
      Update

      In this issue:  

      Position Title: Conference Coordinator

       

      Main functions:

      Working as a contractor for The Evangelical Network (TEN), the Conference Coordinator supports council members by planning, managing, marketing, and executing the yearly conference and overseeing any volunteers and planning sub-committees.  The Conference Coordinator will meet with the Council during their monthly conference calls for updates and approvals.


      The Conference Coordinator will have responsibilities in the following areas: 

       

      Venue Planning

      • Work with the council in determining cities for future events
      • Manage on-going relationships with hotels and tourism bureaus 
      • Search for appropriate venues and issue requests for proposal
      • Negotiate with hotel/venue for best contract and terms to be signed by the designated Board of Director member
      • Manage venue contract, meeting space, and sleeping rooms
      • Work with venue to determine room set-up, sleeping room reservations, and other event hotel logistics
      • Oversee event master account and work with Treasurer to ensure timely payment
      • Maintain on-going venue records (final group pick-up, hotel contracts, etc)

       

      Registration

      •  Design, update, and maintain event website
      •  Determine registration tools and maintain on-going relationship
      •  Create registration packages and price points
      •  Resolve registration issues including refunds, charge backs, credit card issues, etc
      •  Keep event attendees updated with pertinent information
      •  Develop and execute onsite registration and check-in procedures
      •  Oversee onsite registration volunteers
      •  Prepare all registration materials
      •  Maintain registration records

       

       Program Content & Speaker Management

      •  Determine seminars and workshops logistical needs
      •  Manage speakers and assist with registration, housing, travel, and general assistance as needed
      •  Develop conference schedule based on the workshops and program content provided by the Council
      •  Determine main and breakout room set-up and technical needs
      •  Collect speaker and program information for marketing purposes
      •  Determine Main Gathering schedules based on the information and direction provided by the Council
      •  Coordinate onsite volunteers (room monitors, ushers, Main Gathering support)
      •  Coordinate and manage all event exhibitors and Ministry Expo

       

      Event Marketing (in conjunction with Director of Public Relations)

      •  Create and execute event marketing strategy
      •  Work with artists to create event look & feel for use in printing, website, and online marketing all contracts to be signed by the Council
      •  Develop print and online marketing materials
      •  Develop and distribute email updates
      •  Create and implement social networking marketing strategies for Facebook, Twitter, YouTube, and other sites
      •  Develop promotional videos and other multimedia promotions
      •  Work with organization media director to schedule press conference and other event-related media appearances

       

      Audio Visual & Multimedia

      •  Determine event audio visual, multimedia, recording, editing, and distribution needs 
      •  Prepare and distribute audio visual request for proposals
      •  Negotiate audio visual contracts
      •  Coordinate event audio and video recording
      •  Coordinate event audio and video editing and distribution
      •  Oversee audio visual and multimedia volunteers and vendors
      •  Work with Treasurer to ensure timely payment of all audio visual and multimedia related expenses
      •  Work with organization media director to develop and execute event multimedia distribution

       

      Sponsorship & Fundraising

      •  Create and execute event fundraising campaigns
      •  Create event sponsorship packages and price points and secure sponsors
      •  Manage event sponsors
      •  Work with Treasurer to ensure all sponsorship and fundraising is properly handled and donors recognized

       

      Event Budget

      •  Prepare event budget and present to council for approval
      •  Update budget with all income and expenses to date (on-going)
      •  Present budget updates to council on a monthly basis
      •  Reconcile all conference financials with Treasurer
      •  Ensure budget is met in all areas
      •  Ensure timely payment to all vendors and individuals

       

      Interested applicant's may request a full job description by emailing evangelnet@...

        

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      The Evangelical Network is supported by our generous partners, like you. Please take a moment and become a partner with TEN by making a donation.  

       

      TEN Partners

      TEN Partnership

       

       

      About The Evangelical Network


      The Evangelical Network (TEN) is a group of Bible believing churches, ministries, Christian workers and individuals bound together by a common shared faith, united in purpose and witness and established as a positive resource and support for Christian gays and lesbians.

      For more information about TEN please visit www.theevangelicalnetwork.net  

       

       

       The Evangelical Network depends on people like you to help support this ministry.
      Would you please consider making a donation today? 

       

      (all donations are tax deductible)  

       

       

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