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1770Full Time Public Events Position in Chicago

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  • Anna Cosner
    Jan 10, 2014
      Hi all,

      The Morton Arboretum is hiring for a full time Special Events Coordinator to work within our Special Events and Visitor Services teams to plan and implement large public events and festivals. This is an entry-level position with competitive salary, great benefits, and a wonderful work environment!

      Please apply directly to HR, more information can be found on our website: www.mortonarb.org

      Thank you!

      Anna Cosner
      Head of Visitor Services
      The Morton Arboretum

      Title: Special Events Coordinator

      Department: Visitor Services

      Supervisor: Special Events Manager

      Supervises: n/a

      FLSA Salary Classification: Full-time, Non-exempt

      Last Update: January 2014


      Position Summary:

      Coordinate and implement events and drop-in programs for diverse audiences. These events support and advance the Arboretum’s mission, generate revenue, and attract a new and diverse audience base. The Special Events Coordinator supports all work of the Special Events office including runs, culinary events, concerts, expos, and festivals.


      Essential Functions:

      • Under the supervision of the Special Events Manager, develop, coordinate, implement, and evaluate public events and programs for all ages and backgrounds that generate revenue and relate to the mission of the Arboretum.

      • Coordinate with other departments, including Visitor Services, Interpretation, Marketing, Collections and Facilities, and Volunteer Services in person, over the phone, and through written forms and diagrams to successfully implement events. Oversee event set up and tear down with other Arboretum departments and troubleshoot problems in collaboration with the Special Events Manager.

      • Assist with administrative tasks including revenue and expense tracking, communication with internal and external partners, and the creation of planning and evaluation documents.

      • Support large-scale events that require daily coordination over long periods of time such as Illumination; Wednesdays, Woods, & Wine; Thursday Family Nights; Fall Color Festival; Drive in movies; and summer festivals.

      • Evaluate special events based on visitor experience, revenue and expenses, logistical needs, and overall fit with the Arboretum’s mission and work with Special Events Manager to summarize findings in written reports.

      • Contribute to the creation of new, fresh, and creative events and participate in the development of the annual calendar of Arboretum events, programs, and themes.

      • Provide assistance to other Arboretum departments as needed with event coordination and logistics, contracting with vendors, and communicating with staff and volunteers.

      • Other duties as assigned.

      Bachelor’s degree in recreation, marketing, education, hospitality/tourism, communication or related field required. 2+ years experience in museum programming, public programming, or event planning preferred. Proficiency with office technical skills and demonstration of prior administrative or clerical support required. Must be able to manage multiple projects, all at various stages of planning, execution, and evaluation. Intermediate proficiency with Microsoft Office Suite and experience with Gmail and other Google applications beneficial. Must possess a valid driver’s license, which is subject to insurability and an annual Motor Vehicle Record (MVR) report, for travel between Arboretum locations, including off-site event locations.


      Success Factors:
      Personable, outgoing, and customer service-oriented individual who is energized by public contact and interaction. Creative, dynamic, energetic, and friendly individual who finds satisfaction working with various audiences and volunteers. Ability to motivate others, manage events, and accept responsibility. Excellent skills in planning, organization, and supervision. Ability to work well with colleagues. Other highly desirable skills include: museum interpretation, customer satisfaction skills, public relations and public speaking, good written and oral communication skills, and knowledge of horticulture or natural history.


      Physical Demands and Work Environment:
      The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
      • Physical Demands: Requires some physical activity: limited lifting and carrying (up to 25 lbs.), and walking over all types of terrain.

      • Work Environment: Office environment and event locations (indoor and outdoor) around the Arboretum.

      • Equipment: General office equipment, two-way radio, golf cart, Cushman cart.

      • Schedule: Must be flexible and available to work frequent evenings and weekends, according to events schedule.


      Job descriptions are guidelines that attempt to characterize major duties and responsibilities of employees, and are subject to change as needs and programs change. At The Morton Arboretum they are considered neither inclusive nor exclusive. It is expected that up to 20% of your duties may change annually.