3RE: [Fwd: RE: Boston-area TMG user's meeting]
- Apr 14, 2007
MessageI sent this message to everyone on the original CC: and TO: lists because it does not appear that most people have joing the BostonTUG group.A comment on the BostonTUG group: Membership in the group is moderated, i.e., new members must be approved by a moderator, and I think that's appropriate. I also think messages sent to email@example.com should only be accepted from members, but I am not sure if that is how the mailing list is configured at this time.Regarding the cost of renting the meeting room, I understand why the NEHGS would charge a fee. $42 seems very reasonable, and I appreciate the 50% discount and waver of the minimum charge.On the other hand, there are two aspects of the rental which surprised me. First, leaving the room in as as-found condition, like returning tables and chairs to the initial state, makes sense. I think the renter should assume some responsibility for basic cleaning such as vacuuming the carpet. I was also surprised by the requirement that the renter assume legal responsibility for "damage to property or injury to any person occurring directly in connection with, or as a direct result of negligence or omissions of the client, its employees, agents or guests." I'm no lawyer, but that seems to mean that if attendee "A" accidentally trips attendee "B", the renter may be a legal target if attendee "B" decides to sue. I suspect that's not a big concern because in our case, the renter has no assets and organizations with no assets are not typically legal targets. Still, it gives one pause. I wouldn't want my personal assets jeopardized by participating in some way in the space rental.My experience in this area is limited to reserving meeting rooms, usually at hotels, for business meetings. In those cases, there was no similar requirement on the part of the renter; the hotel was offering a service, getting paid for it, and presumably having insurance was part of the cost of doing business borne by the hotel.If we are going to pay for meeting space, I wonder if we should check prices at hotels and other facilities. Personally, getting in and out of Boston, finding parking near NEHGS, and paying for parking, are negatives associated with the NEHGS space. The space is wonderful, overall, and would certainly add to the genealogical ambiance, but I'd be just as happy at a more convenient location with free parking.Lastly, I think it's very generous of Ed to volunteer to advance the funds for the deposit for the first couple months. Prior to doing that, we need to find out if people are willing to make a $7 per meeting donation in order to attend the meetings. Perhaps it would be less at another facility. I think $7 is enough to reduce participation. I'd pay it, but I think other people might not.John-----Original Message-----Linda,
From: Edward A. Feustel [mailto:efeustel@...]
Sent: Saturday, April 14, 2007 1:29 PM
To: Linda Reinfeld
Cc: Byram, Jim; Cardinal, John; Milley, Donna; Toland, Joseph; Geldart, Bob; Cainlist, Lillian; firstname.lastname@example.org
Subject: Re: [Fwd: RE: Boston-area TMG user's meeting]
Thank you for your hard work!
I have also copied the BostonTUG@yahoogroups.com because all mail to it is archived and it can be
found through search of the yahoogroups. (This means you may get this twice.) Let's try to
always include BostonTUG in the future. Those not wishing to join the BostonTUG group
on yahoogroups should let us know so that we can address mail to them separately.
Let's meet for two months, preferably not on the second Saturday of the month.
I am willing to advance the funds for the deposit. We need to advertise as
widely as possible and indicate that we need donations to cover costs.
A beginner's session featuring one of the following might be a good starter:
- Data Entry
- Search for direct ancestors
- Simple report
- Preferences for the program
- Conversion of a data set to TMG.
and answers from the assembled group.
Alternatively, I have the TMG Advanced DVD that we could use for part of the program.
In the future, if John Cardinal could introduce us to Second Site that would be useful.
If these ideas don't meet the needs of the group, I'll try to find some additional ones
from the Arlington RUG.
What do others think/need/hope to get out of the group?
Linda Reinfeld wrote:
Hi Everyone -
I finally got a response from Marie at NEHGS - and the reason for her delay. I guess I am naive, but I didn't expect to have to 'rent' the facility. But it does make sense. I'm not sure how to co-ordinate this, but everyone should e-mail everyone and share ideas. I think my idea is that we should meet a couple of times to make sure there is interest & people can attend meetings, and then sign up with the society. Everyone's idea should be shared - whatever you're thinking.
PS - Excuse this if I am not doing this correctly - I have never started a group like his (or actually even attended one!)
PPS - There is a 5-page document attached to this which identifies the facilities at the society. If you can't download this, let me know....
-------- Original Message --------
Subject: RE: Boston-area TMG user's meeting Date: Fri, 13 Apr 2007 16:17:19 -0400 From: Daly, Marie <MDALY@...> To: Linda Reinfeld <linda.reinfeld@...>
I am sorry for the delay in answering you. We were in the process of formulating our policies on the use of our facility. I have attached a copy of our draft policy. But we have considerable leeway to make special offers to non-profit groups such as yours. We can offer you a 50% discount and no minimum charge. I would estimate that you may have initially about a dozen people at any one meeting, so our initial offer will be $42/month. We had discussed having the programs Saturday afternoons, once a month. Please let me know what you think, and if you want to go forward with the meetings. We look forward to helping your organization develop and grow. Marie E. Daly Director of Library New England Historic Genealogical Society 101 Newbury Street Boston, MA 02116 mdaly@... -----Original Message----- From: Linda Reinfeld [mailto:linda.reinfeld@...] Sent: Tuesday, March 20, 2007 1:59 PM To: Daly, Marie Cc: Jim Byram; Cardinal, John; Milley, Donna; Toland, Joseph; Geldart, Bob; Feustal, Ed; Cainlist, Lillian Subject: Boston-area TMG user's meeting Hello Marie - About two weeks ago I was at the Society, and inquired about the possibility of holding meetings of a Boston-area TMG user's group at the Society. You seemed to be interested in the idea, and said you would need to check with your management. I wonder if you were able to do that, and what your response would be. We are looking forward to starting this group, and feel the Society would be a perfect meeting place. Of course, if that isn't possible, then we will pursue other avenues. Hoping to hear from you - and thank you for your consideration Linda Reinfeld 3 Whittier St Cambridge, MA 617-864-7450
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