Fwd: [Announcements] Sanctions and Investigations Policies and Processes
- ---------- Forwarded message ----------
Date: Wed, Mar 20, 2013 at 3:59 PM
Subject: [Announcements] Sanctions and Investigations Policies and Processes
The Board of Directors would like to address concerns that have been
raised regarding the sanctions process and related documents.
The authority for and actions by the Board of Directors are granted by
and described solely within the Articles of Incorporation and Bylaws
of the SCA (our Governing Documents). With respect to sanctions, this
authority is found within Section V.C.3 of the Bylaws and Sections
II.D and II.E of the Corporate Policies. The rest of our Governing
Documents describe the authority and policies that govern Officers of
the corporation, not the authority and/or policies of the Board.
The document titled "Board of Directors Procedures Manual" was a
document created in 2004 as an internal set of suggested guidelines
for earlier Boards of Directors. The document was outdated and has not
guided the actions of the Board of Directors for at least the past
seven years. That Manual should have been rescinded and removed from
the website once the current Board was made aware of the document. The
Board had discussed such action many months previously, and made
certain the document was properly removed at the January 2013 meeting.
All recognized SCA websites providing official documents clearly
display the disclaimer that “information on these pages will always be
superseded by paper copy available from the Milpitas office. Those
versions of documents are authoritative for all purposes” – and the
Policy on Electronic Communications within our Governing Documents
clarifies that the governing version of all documents are those
available in printed form from the SCA Stock Clerk, and that disputes
over documents are always decided in favor of the printed version
available through the Stock Clerk.
Although no such authoritative paper copy of the “Board of Directors
Procedures Manual” was ever made available from the Milpitas office,
the Board recognized that some recently sanctioned individuals may
have relied on the contents of the Manual to guide their actions and
expectations during the investigation and sanction process. As a
result, the Board agreed to hear the appeal of those recently
sanctioned individuals who included as part of their appeals that
reliance on the language in the Manual may have prejudiced the
investigation, resolution and/or sanction decision, whether or not
“new” evidence was presented to the Board in the appeal. The Board
took any reliance upon that Manual into account in the consideration
of such appeals.
The Board of Directors has directed the Society Seneschal to review
and revise the sanctions and investigations process, and the Society
Seneschal has been working to consolidate information regarding
sanctions for the SCA into a single document. The Society Seneschal is
also working to streamline the entire sanctions and investigations
process. He has engaged the Kingdom Seneschals and the Grand Council
to assist in these significant undertakings. Proposed revisions will
be presented to the Board for review when complete. Once these
processes and documents are approved, they will be available to all
participants on the corporate website and officially available through
the Stock Clerk in the Milpitas office.
The first step in this process was to revise the Seneschal’s Handbook,
to streamline that Handbook and remove the references to sanctions in
that document, in anticipation of a consolidated sanctions process.
That revised Handbook was approved at the January 2013 meeting and the
Society Seneschal will be communicating with all Kingdom Seneschals in
the next few weeks.
As always, any potential changes to Corpora will be communicated out
to the membership for commentary. We encourage anyone with
recommendations for improving these processes to communicate with the
Seneschallate and/or the Board via comments@....
Comments are strongly encouraged and can be sent to:
Milpitas, CA 95036
You may also email comments@....
This announcement is an official informational release by the Society
for Creative Anachronism , Inc. Permission is granted to reproduce
this announcement in its entirety in newsletters, websites and
electronic mailing lists.
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