From: Judith A Kirk <judith.a.kirk@...
Date: Fri, Feb 11, 2011 at 7:44 AM
Subject: [Mid] From the BoD: Kingdom Newsletters to go Elecgtronic
January 1, 2012
You may share this information to any and all who are affected.
This is a
As part of the Corporate office's ongoing revision of SCA
procedures as the
need for cost-cutting measures becomes more and more acute, I have
information of major significance to share with you.
There are big changes coming to the way the SCA communicates
its members via Kingdom Newsletters. I am enclosing a letter from
that was issued this week regarding a 60% reduction in the stipend
each kingdom for printing and mailing kingdom newsletters, as well
information regarding the definite move from print Kingdom
newsletters, to a
totally electronic format.
This change is coming very quickly, in SCA standards, it's
total change will be done by January 1, 2012.
I have no other information at this time regarding the process or
extended memberships may be affected by this move. Feel free to
comments with me, or our Kingdom Ombudsman. Comments sent to me
forwarded up the line.
This will be an exciting and major change, please bear with the
office and officers as we move away from the restrictions of print
unlimited possibilities of an electronic newsletter world. There
to be some glitches and sticky wickets along the way, but I will
keep you as
informed as I am able, as this process unfolds, so we are all
as much information as possible.
Here in the Middle Kingdom our budget for The Pale is strong and
sufficient for us to handle the reduction in corporate stipends
sacrificing quality or content. We will still allow event ads to
run in more
than one newsletter, and we will still be able to accept copy for
of kingdom that have proximity to our populace, such as Border
Blackstone Raids. I am very excited and proud to be part of a
has so strongly supported The Pale.
Banbharun Siobhan O'Neill
Middle Kingdom Chronicler
Due to external economic conditions and increased overall costs
SCA Inc., the Board of Directors and senior staff have been forced
over $250,000 in cost cutting measures to the 2011 budget in order
The largest recurring expense for the SCA at the corporate level
stipend payments made to the Kingdoms for publishing hardcopy
As our modern society moves increasingly away from hardcopy
electronic mediums, the costs of hardcopy publishing have
proportionally. Based on the need to curb these costs, and the
the membership in the 2010 census, the Board of Directors believes
essential for the continued financial health of the SCA to
organization away from paper newsletters. Accordingly, the SCA has
a project to transition all kingdoms to e-newsletters, and is
implementation by Jan 1, 2012. Until the SCA has the
infrastructure in place
to support e-newsletters, the 2011 stipend amount provided by the
level for production assistance will be reduced to cover only
required by the governing documents. This will reduce the overall
for mailings and production by 60%. The decrease will begin with
checks being mailed after the end of the 1st quarter of 2011. The
Directors greatly regrets the necessity of making these changes to
stipend structure, but feels that it is the best of an array of
options to execute its fiduciary responsibility to the membership
This means that postage will still be covered for all mailing
including the expected postal rate increase later this year, but
production stipend will be greatly reduced. Most components of
production costs are controlled at the Kingdom level, including
size, use of color printing, page count due to non-required
printing companies utilized. Thus, Kingdom Chroniclers have
several tools at
their disposal to lessen the impact of the stipend decrease. To
mitigate the financial impact to the Kingdoms, the following
required inclusions will be effective with April 2011 newsletters:
• Membership forms will no longer be required to be
• The list of Board of Director nominees will no longer be
• Full Society regnum will no longer be required to be
Contact information for the Kingdom Ombudsman must still be
• A statement indicating where to locate the additional
and/or Kingdom websites will be
required to be published.
As additional reminders, branch event announcements are only
required to be
published for the month in which the event occurs. Should the
occur in the first week of the month, publication in only the
prior month is
acceptable. Please refer to the Chronicler’s Handbook for the
information required for publication.
The Society Chronicler has information available for the printing
Knoxville, Tennessee (USA) that several Kingdoms have already been
for more cost-effective printing and mailing services.
Fundraising that is specifically done for the purpose of
publication is still allowed, but (as always) is at the discretion
The Board of Directors, SCA, Inc. greatly appreciates the time and
put into newsletters produced at all levels of the organization
committed to implementing a financially responsible process to
information to the membership by a blend of electronic and
Please contact your ombudsman with questions or concerns.
Board of Directors, SCA, Inc.
From: Judith A Kirk <judith.a.kirk@...
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