#2, your DE was incorrect. The older codes do count, but the algorithm does need match the training code with the dates the course was active. That is, if you put S23 - Scoutmastership Fundamentals with a date of 1/1/2011, the system allows the data to be keyed in but the algorithm will NOT flip the flag to "Trained". Conversely, putting a date of 1/1/98 for S24 - Scoutmaster and Asst Scoutmaster Specific Training will not work either. The algorithm does look to the start and sundown dates for each course. Unfortunately, ScoutNET allows any date to be keyed in.
Finally, for the older codes, if you move into a position and were not fully trained in your previous position, then the new requirements will take effect. Say, for example, you were missing New Leader Essentials as an SM in 2005 and were shown as untrained. In 2011, still missing NLE in ScoutNET, you are now the Committee Chair. The training requirement is now This Is Scouting.
Some older codes are all-inclusive codes for certain positions. For example, Scoutmaster Fundamentals or Cub Scout Leader Basic Training fulfill the D72 - COR Training requirements. Again, assuming the SMF or CSLBT dates are within the correct parameters.
My advice is do the best you can, knowing we don't know the algorithms of what makes a leader trained or not trained.
#4 - Ah, the dirty little secret of ScoutNET is that the registration info, including training data, does NOT automatically transfer to a new council. Think of ScoutNET as the BSA's big honking hard drive, and each council has its own read-only partition. There is no process other than "hand jamming" the data into the "new council" partition. We hope with the new learning management system (the replacement for ScoutNET) that a Scout or Scouter will be issued a single BSA member ID that will be used for a lifetime that will hopefully eliminate this issue altogether.
Mar 31, 2011 08:20:23 AM, email@example.com
I know the topic of who's trained and who's not has been around a little while, and the records can be completely messed up. When I was training chair 6 years ago and got my first training report, only 5 people were considered trained, and I and others, one of whom was on PTC staff, were not on the list. We conducted a training survey to fix the matter.
Some things I was advised to do by my DE at the time were the following.
1) Have trainers also register at courses they are teaching, so they get credit for the class, and the SCOUTNET algorithm will list them as trained. So every time I do a course, I and staff are also listed as students
2)If an older code does not allow a person to be considered trained, use the new code, but with the original date, and note the original course name on the report I turned in to the registrar.
3) If training knots were awarded, made sure they were listed on the SCOUTNET report. At one time the various Training Awards had codes attached to them. I do not see any of them on the current list of codes on SCOUTING.ORG that way if there are any problems, by stating the award was earned on XYZ date, you know training has been completed.
4) Probably preaching to the choir on this one, but make sure you tell your staff that they keep copies of their records. I moved into 5 councils in a 7 year period, and although SCOUTNET is suppose to make your records transferable, that didn't happen.
5) Finally, make sure your pro's get on those training reports and they get cards for any training they attend or teach. I know some councils do not do that, and when they become volunteers again, it really messes up their records.