This is a periodic message sent to let Ayreton members know about the Yahoo!
Group features and as a reminder to keep its information up to date.

If you are a leader of a local activity group, please take a moment to verify
that your meetings are on the calendar and that the information is correct. 
(http://groups.yahoo.com/group/Ayreton/cal)

Most of the Ayreton Yahoo! Group features, such as the Photos, Links, and Files
section, are open to modification by all members.  Feel free to use these to
distribute and share information and your pictures.

Yours in Service,
the Ayreton Yahoo! Group Moderators

The Ayreton Yahoo! Group is used to post news, make announcements, and for
discussion of interest to all groups in the Chicago area.  We encourage all
people of Ayreton to subscribe and receive email or digests, so although it is
not prohibited, please try to keep chatting to the local group mailing lists.

To prevent spam, we unfortunately require new members' first post be approved by
the moderators before being able to post to the mailing list.  (This is better
than requiring moderators to approve every member or every post individually.)

The message archive and calendar are available to the public, not just to our
members, so please be aware of this when posting messages and calendar events. 
Also, members can elect to hide their email address from being displayed
anywhere within the group.  This is done so people who wish to maintain their
privacy can still get/view the announcements for the area.  Members who choose
this option cannot post by sending email, and must log in to the Yahoo! Groups
page to post.

These policies are open to discussion, and any grievances should be brought up
to the group owners by sending email to ayreton-owner@yahoogroups.com

Discourse on this list is requested to be kept to Ayreton-wide issues such as
discussion on the Barony process, Ayreton Carnival and any other such area wide
issues.  Discourse shall be kept civil as it is entirely possible to disagree
with out being diagreeable.  Personal attacks of any kind and general rudeness
are in direct violation of this policy.  The decision if a violation has
occurred is entirely at the discretion of the moderators.  Violators will be
given three warnings and then banned from posting to the Ayreton Yahoo! Group. 
Moderators will try to give polite reminders first before giving any official
warnings, however, this is at their discretion.  Banning from posting will last
for three months and then the individual banned must draft an apology letter for
their behavior that led to them being banned.  They will then be put on
moderated posting status until the moderators feel they will comply with the
posting rules of this Yahoo! Group.  We encourage everyone to partipate in
Ayreton-wide discussions and express freely their opinions without worry of
reprisal from the moderators.  We simply ask that you do so in a chivalrous and
courteous manner and without attacking anyone.


Yours In Service,
The Ayreton Yahoo! Group Moderators

Greetings All and Happy New Year!

Pre-registration closes January 7, 2009. Feast has already started
selling out. Pre-registration also gives you a discount on site.

Pay by debit or credit card at: http://acceps.ansteorra.org/index.php.

Event updates, changes, and additions:

Opening Ceremonials:

Their Majesties will welcome everyone to Kingdom 12th Night and to
start off the days festivities at 10:30 am. Come early and enjoy a
full day.

A&S Classes:

Classes have been confirmed and schedule will be online soon. Look for
descriptions and times shortly.

Youth Combat: (Schedule changes)

Inspections and Training: 1:30 pm – 2:00 pm
Youth Tourney: 2:00 pm – 3:00 pm

Mask Making:

Lord Dunstan Bramblette is making available about 30 paper mache
masks. Lady Meliora Trelawney will man a table from 3:00 pm – 4:00 pm
for people to decorate them. Everyone is welcome but children should
come with parents for supervision. Masks are first come first served.

Class: Recruiting for your SCA group: *Sunday Activity*

Syr Kyppyn is holding a class on Sunday morning about recruitment.
Topics include identifying target populations, running effective
demos, networking/public relations in your community, and how to
retain new members.

Meetings:

A Pennsic Commanders Meeting has been scheduled for  3:00 pm – 4:00 pm.
A Kingdom Deputy Earl Marshals and Regional Marshals has been
scheduled for  4:00 pm – 5:00 pm.

Further Activities:

Afternoon meal
Authentic Artifact Display
Ayreton Craftsperson and Artist Faire
Basket Fundraiser
Combined Fighter Practice on Sunday
Dance Room
Lunch will be served.
Irish Pub open on site from 2pm – 1am.
Masked Ball
Music Room
Merchants
Peerage and Curia Meetings
Roman Feast
Royal Court
Scribal Arts Room

Don't forget to stay Sunday for more activities:

Dancing
Recruiting for your SCA group
Regional Fighter Practice

Please see our event website for more information and contact the
different activity coordinators with any questions. The event stewards
are also happy to help with any inquiries. Site:
http://tilted-windmill.com/12th_night/

Greetings! Happy New Year!

Our Baronial Business Meeting is coming soon with the Baronial Charter
meeting starting at 4:00 pm. Business meeting will start at 6:00 pm.
Come early so you can get your orders for food into the restaurant.

Details:
Host: Rokkehealden
When: Sunday January 11, 2009 at 6:00 PM
Where: Molly Malone's Tavern.
7652 Madison Street - Forest Park, IL 60130 - p. 708.366.8073
Meeting is on the second floor. (There is an elevator)
This is *not* a potluck.

Agenda:

• Upcoming Business Meeting Host Schedule (5 min)
• Ayreton Officer Reports (5 min each)
• Transition Update (15 min)
• Crown / Kingdom gifts (5 min)
• Maidens (5 min)
• Ayreton Carnivale (10 min)
• Rose Tourney (5 min)
• 40 Year (10 min)
• Upcoming Local Events (10 min)
• Other Announcements

If you'd like to talk about something in particular that is not on the
agenda please let me know before the meeting. If you have any
questions feel free to contact me.

This is our first meeting of the year – I say we start things off
right! (and by that I mean having fun and being around friends!)

Your Servant to Command,
~Philip White, Ayreton Seneschal

Dear Aryeton, Who remembers the embroidered patches with the Midrealm populace badge on them? The round patches, with a red pale and a dragon? Such patches have the potential to be great site tokens for the 40-yr celebration. I asked the Kingdom Seneschal about them, but she is unfamiliar with their source and origin. So now I'm asking  Aryeton people, because I'm sure that there is somebody on the list who knows the answers, or how to get the answers. Who manufactures the patches? Who distributes them or sells them? How much do they cost to manufacture and how much lead time is needed? Thank you very much for your help! yours, Fern

Robyyan,

Perhaps I missed it, but where are the notes from this session
posted? According to Phillip, the next charter meeting is only a week
away. I checked in the files section of the Ayreton Yahoogroups site
but didn't see them, and I have seen no follow up on the list since
your last missive on the subject to indicate where or when they were
put up.

-- G

--- In Ayreton@yahoogroups.com,
Robyyan Torr d'Elandris <rtesca-robyyan@...>
wrote on 12/16/08:
>
> We'll be posting notes soon - I've been at a
> training course for two days, and it'll take me
> a day or two to get caught up.

Greeting All!

At our last business meeting we agreed that it would be a good idea to
offer our services as Ayreton to the Shire of Wurm Wald for their
event – Festival of Maidens.

I have been in touch with the event steward and they are very happy to
have our help. It sounds like they could very much use our help.

I'd like to gather together everyone's information who is willing to
work at the event and send it on to her. You can either email me off
list to volunteer – or you can sign up at our business meeting on
Sunday. Both will work.

Yeah Ayreton! And yeah for being good neighbors!
~philip



Below is her email back to me:


Greetings, my lord Philip!

Thank you again for the offer of volunteers from those within Ayreton
who will be traveling to Festival of Maidens. At this time, we are
looking for volunteers to help with Troll, Greeting, and Herald's
Point. The shifts are split into one-hour time slots, though of course
anyone is welcome to sign up for more than one shift.

We would like to get contact numbers where we can reach volunteers on
the day of the event if possible, or the name of someone who will be
onsite whom we can ask to find you if we need to. This list will be
shared with other potential volunteers, so in the event that we have
more than one person sign up for the same time and task I may be in
touch to ask about the chance of rescheduling.

Please let me know if you have any questions. Again, I thank you and
the nice people of Ayreton for your kind offer to participate in
making Festival of Maidens an enjoyable event for everyone involved.
Troll volunteer shift schedule
PLEASE GIVE US YOUR NAME & CELL NUMBER
10AM - 11AM
      1.  ____ (#)__________________________
      2.  ____ (#)__________________________

11AM - Noon
      1.  ____ (#)___________________________
      2.  ____ (#)___________________________

Noon - 1PM
      1.  ____ (#)______________________________
      2.  ____ (#)______________________________

1PM - 2PM
      1.  ____ (#)________________________________

Greeting volunteer shift schedule:  Ability to meet people when they
pull into the IU circle drive and tell them where to find Troll and
unload their gear before moving to all-day parking. This will be a
great way to meet people, especially if you are new to the SCA,
slightly shy, not new and not shy, or just want to wear garb that's
usually too hot for an indoor or summer event. Volunteers may get hot
beverages upon request.
PLEASE GIVE US YOUR NAME & CELL NUMBER
8:30 - 9:30
____ (#)____________________________
____ (#)___________________________
9:30 - 10:30
____ (#)____________________________
____ (#)____________________________
10:30 - 11:30
____ (#)_____________________________
____ (#)______________________________
11:30 - 12:30
____ (#)______________________________
____ (#)______________________________
12:30 - 1:30
____ (#)_______________________________
____ (#)_______________________________
1:30 - 2:30
____ (#)________________________________
____ (#)__________________________________

Herald's Point: Ability to be Politely Yet Assertively Loud in a
Crowd. This does not require any expertise; volunteers will get
announcements from the Point and announce them in rooms around the site.
PLEASE GIVE US YOUR NAME & CELL NUMBER
9:30 - 10:30 (#)____________________________
10:30 - 11:30 (#)______________________________
11:30 - 12:30 (#)______________________________
12:30 - 1:30 (#)_______________________________
1:30 - 2:30 (#)__________________________________
2:30 - 3:30 (#)__________________________________
3:30 - 4:30 (#)__________________________________
4:30 - 5:30 (#)__________________________________
5:30 - 6:30 (#)____________________________________

Tomorrow, January 7, 2009 is your last day for pre-registration at
Tree-Girt-Sea 12th Night.

Feast is selling out – get it now! Remember this also gets you a
discount on site.

Pay by debit or credit card at: http://acceps.ansteorra.org/index.php.

Additional Notes:

The elevator goes all the way to the top floor! (This is exciting news
for those who have been to the site before…)

We have also moved feast back a little to start at 6:30 pm or as soon
as Court is over.

Please see our event website for more information and contact the
different activity coordinators with any questions. The event stewards
are also happy to help with any inquiries. Site:
http://tilted-windmill.com/12th_night/

Anyone out there know who the Land-O-Crat is for "The Middle Kingdom" for Gulf
Wars?

I posted to the Middlebridge, but I got nada...not even crickets...

Thanks! Please feel free to forward.

Jale

Attending:
Robyyan (Dennis Sherman)(T)
Sarafina Sinclair (Harlie DesRoches) (GG)
Etienne des Roches (Steve DesRoches)(GG)
Philip White (Craig Shupee)(T)
Aethelwulf of Dover (Thomas Scrip) (T)
Fern de la Foret (Laurie Erickson) (T)
Ansel Claybourne (Jim Sherrod) (F)
Eoghan O'Siodhachain (Justin Sheehan)(T)
Twm ap Twm (Tim Dinan) (V)
Hillary of Langeforde (Aggie Berger) (F)
Gareth Ostwestly (Jeff Berger) (F)

We started with a schedule check for March and April, noting that Robyyan will
be out of the country at the scheduled March meeting and that April's meeting is
scheduled for Easter Sunday.  We decided that someone else would run the March
meeting (TBD), and the April meeting would be moved to April 5 (at Grey
Gargoyles).

We then reviewed the notes from the previous meeting, making no changes in the
topics we expect the charter to cover.

We agreed the charter should include text to state explicitly this precedence of
law:

      Modern, SCA, and Kingdom laws all take precedence (in that order) over
anything stated in the charter.

We then had a long discussion on membership.  We agreed that the term "members"
of Ayreton is reserved for paying members of the SCA, Inc. who reside in the zip
code boundaries of Ayreton as defined by the SCA, Inc.  The official officer
positions required and recognized by the SCA, Inc. are reserved for members of
Ayreton.

We then discussed a more general definition, which we at times called "citizen"
and at times called "resident".  The decision on the term was "resident", which
means people who are part of Ayreton, whether they are paying members of the
SCA, Inc. or not, and whether they live within the zip code boundaries or not.

We agreed that residents of Ayreton should have a voice in officer selection. 
Major event staff positions (that are not required to be members by the SCA,
Inc.) should be held by residents.  We said there are no participation
requirements to be considered a resident, and there are no requirements about
being a member of SCA, Inc.  We left for future discussion whether there should
be any awards reserved for residents of Ayreton.

[[Special note from Robyyan:  I'm not happy with the way I moderated this
discussion, and I'm not entirely pleased with the results.  We will revisit this
topic if other people are in agreement.]]

We discussed meetings, agreeing that Ayreton officers should meet monthly in a
public venue.  Minutes of the meeting should be published.  There should be a
populace meeting at least monthly as well.  We agreed the charter will not
address the location of meetings.

At this point we ran out of time, and the topic of decision making was deferred.


Next Meeting: 2009-01-11 in
Rokkehealden, specifically at Molly Malone's Tavern, 7652 Madison
Street, Forest Park, IL 60130.  We will continue making decisions on
Organizational topics: decision making and proxy voting, guilds,
events, and amendments.

--
Robyyan Torr d'Elandris (Dennis R. Sherman)
Tree-Girt-Sea, Midrealm (Chicago, IL USA)
http://robyyan.googlepages.com

The goal for this meeting is to come to agreement on the meaning of
the “Organization” topics listed below that will drive the
content of the charter.

4:00 Welcome, introductions


4:15 Meeting Plan & Agenda Review
     * revisit membership topic?  Today ?

4:20 Received Correspondence

4:25 Review ground rules

4:30 Review last meeting's notes
   http://groups.yahoo.com/group/Ayreton/message/3510

4:40 Define how we do DECISION MAKING, including PROXY VOTING



5:00 Decide what the charter should say about GUILDS



5:10 Decide what the charter should say about EVENTS



5:20 Decide how the charter should be AMENDED or CHANGED after it is
first completed




5:30 Parking Lot




5:40 Next Actions


5:45 break before business meeting


  --
Robyyan Torr d'Elandris (Dennis R. Sherman)
Tree-Girt-Sea, Midrealm (Chicago, IL USA)
http://robyyan.googlepages.com

It appears that this will be a monthly email sent to the Middle Bridge. If
you're hosting an event and want to verify it will be in the Pale, this is the
place to check.

I can forward each month when I see it come through if people want me to.


In service,
Jale




----- Forwarded Message ----
From: "azrael@..." <azrael@...>
To: sca-middle@...
Sent: Sunday, January 11, 2009 5:35:12 PM
Subject: [Mid] "Pale" ads for February 2009: AUTOCRATS PLEASE READ

Greetings to all from Azrael ben Shemhazai, editor of “The Pale”!

Please forgive the shouting letters in the headline, but I wanted to get
people's attention, as the system I'm creating doesn't work unless it's
read!

Ensuring that every ad submitted to me gets properly placed in "The Pale"
is of utmost importance. This is why I have the receipt system to confirm
each and every ad that is sent to me.

However, I'm creating a new level of protection to ensure that each ad is
correctly placed -- every month, around the end of the first week, I'll
post the ad list to the Middlebridge. This will be done after all ads have
been placed and laid out, which means that what I'm listing here is
essentially what's ready to go to the printer.

If you’re an autocrat for an event and you have submitted an ad for the
February Pale, please check this list carefully to see that it is correct.
If anything is wrong – particularly if you have sent me an ad and received
a receipt letter, but it’s not in this list — please contact me
IMMEDIATELY, at pale@... or 317-396-9122.

For the February 2009 Pale:
QUARTER PAGE ADS
Winter’s End, Barony of Fenix, Feb. 21
8th Annual Quest for the Golden Seamstress, Canton of Brakendelve/Barony
of the Roaring Wastes, Feb. 20-21
North Oaken Regional A & S Faire, Marche of Alderford, March 28
Winter Dance and Game Revel, Shire of Eastwatch, March 7
Candlemas XXII, Shire of Dragonsmark, February 7

HALF PAGE ADS
Freezing Our Haflas Off, Barony of White Waters, March 14-15
Better War Through Archery, Barony of Sternfeld, Feb. 7
Val Day 2009, Canton of Three Hills, Feb. 14
A & S Education Day, Ravenslake, March 7

FULL PAGE ADS
Ceilidh XXI, College of St. Joan/Barony of Flaming Gryphon, March 7

As I said, please contact me ASAP if something appears to be off.

YIS,
Azrael ben Shemhazai
Editor, “The Pale”



From:  azrael@...
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